P220228-07 - P220228-07 HSMS RFP

The VFPA is seeking a new health and safety management system (HSMS) to manage the Port Authority's required health and safety related functions and regulations. The VFPA welcomes proposals and solutions based on the RFP details.

The Services will generally consist of the following services:
1. Supply, license and implement a suitable technology platform
2. Provide technical project management expertise
3. Provide system maintenance, updates and support

The following is a summary of the inscope and out of scope items.

In Scope
1. Incident and hazard reporting;
2. Investigation management;
3. Inspections and audits;
4. Leading indicator solutions;
5. Form builder functionality to provide an efficient way to gather data from a workforce includingability to access submitted forms and update information;
6. H&S related data such as injuries and work hours;
7. Action management;
8. Meetings;
9. Document management, information, distribution (training videos, safety alerts, training slidedecks), forms and templates;
10. Basic job hazard analysis e.g. field level hazard analysis;
11. Registers such as contractor profiles, hazard prevention program (risk analysis), people list,equipment, locations, hazardous substances, emergency management and control libraries;
12. Dashboards and reporting; and
13. Employee SSO, active directory integration, external user management and data security

Out of Scope
1. Remote work / lone worker application
2. HRIS functions – org structure, performance management, payroll, training portal and full learning management system capabilities