INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
AS TO THE AVAILABILITY OF SPACE FOR LEASE
IN THE CITY OF THETFORD MINES
FILE NUMBER
81002260
Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:
Section A: Lease Components
a lease term of approximately ten (10) years and three (3) months, commencing on or about September 1 st , 2023 plus option(s) to extend the lease for one (1) additional period(s) of five (5) year(s);
approximately thousand one hundred and forty-seven (1147) usable square metres (um 2 ) of contiguous office space;
the proposed space must be available approximately eighteen (18) weeks prior to the above-noted lease commencement date so all space(s) may be prepared for occupancy;
the proposed space should satisfy or be capable of satisfying the following criteria:
The office space of 1147 usable square metres (um 2 ) must be contiguous in a single block of space, unobstructed, on the same floor or on two floors;
Ground floor space will be prioritized;
The layout and windows rate must be acceptable by the tenant;
Only office buildings, commercial buildings and industrial type buildings completely converted in office spaces will be considered; buildings with industrial or residential activities will not be retained;
Buildings situated in agricultural, residential, industrial or flooding areas will not be considered;
The physical characteristics of the sites and buildings, as well as the use of neighboring land and the surrounding area must be compatible with office activities;
The building where the premises will be located must be fully accessible to people with reduced mobility;
The availability of 25 visitors parking spaces within 500 metres walking distance to be calculated from the building entrance closest to the potential office space using only sidewalks, pedestrian crosswalks and pedestrian paths;
the proposed space must be located in the city of Thetford Mines and within the following boundaries (the geographical boundaries include sites on either side of the roads):
North:
Frontenac Boulevard West, including the section between the street Pie XI and Boulevard Lemay;
South:
Notre-Dame Street East;
East
: 9th Street North;
West:
Pie XI Street;
on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s
Standards for Leased Accommodation , a copy of which may be obtained from the contact listed in Section F;
Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.
Section B: Responses
Interested parties are requested to submit their response to this EOI by email to the contact listed below in Section F. Please indicate File No.
81002260
on all correspondence.
Section C: Responses Requested by
As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners/mandatories should provide their response by
November 5 th
2021 . Any response received after this date may not be considered.
Section D: Information Provided by Interested Parties or Mandatories of Interested Parties
Information provided by interested parties or mandatories of interested parties should include
the file number
the location and municipal address of the building
current zoning
specific location of space within the building
measured area of space
architectural drawings identifying the proposed space with washrooms, exits and other design elements
private/public parking facilities
details addressing the criteria listed above in Section A.
Mandatories submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.
Section E: Security Requirement
If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the “ Reliability ” level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to the beginning of the fit up work. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/ PWGSC at
http://ssi-iss.tpsgc-pwgsc.gc.ca.
Please contact the person listed in Section F to initiate the security clearance process.
Section F: Additional Information
For more information, please contact Maude Ducharme by phone at 438-337-0148 or by email to: maude.ducharme@pwgsc-tpsgc.gc.ca.
Section G: List of Available Space
This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.
Section H: Not a Solicitation Process
Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.
