2024-210-05 - Flagpole Installation at Billy Bishop Toronto City Airport

Subject: RFQ - Flagpole Installation at Billy Bishop Toronto City Airport

Introduction

1. 1. General
      1. This RFQ is issued by PortsToronto to seek goods and construction services for flagpole installation at Billy Bishop Toronto City Airport.

1. 2. About PortsToronto
      1. The Toronto Port Authority, doing business as PortsToronto, is the successor to the Toronto Harbour Commissioners. As part of a broad strategy developed by the Federal Government to modernize the administration of ports and operate ports in a business-like manner, the Toronto Port Authority, now PortsToronto, was established in 1999 to operate the port of Toronto, the Outer Harbour Marina and Billy Bishop Toronto City Airport.
          
      2. PortsToronto operates in accordance with the Canada Marine Act and Letters Patent issued by the federal Minister of Transport in addition to a series of specific policies and procedures. The Letters Patent include requirements related to PortsToronto’s board of directors and outline the activities that can be undertaken by the organization and by tenants of PortsToronto on its properties.

• Permanent Flags:
  • Canadian flag
  • Mississaugas of the Credit flag
• Interchangeable Flag:
  • PortsToronto flag (can be replaced with commemorative/special event flags throughout the year)
• Commemorative/Special Event Flag:
  • Pride flag
  • Orange flag (National Day for Truth and Reconciliation)
  • Other special events flag

1. Field Assessment and Recommendations:

• Conduct a thorough site evaluation to determine the optimal location(s) and type(s) of flagpole(s) to accommodate a minimum of 3 flags.
• Provide recommendations on the ideal number of flagpoles and configuration options (e.g., single poles, flagpoles with yardarms and gaffs) to meet the airport's specific needs in a cost-effective manner.
• Consider the unique site conditions at Billy Bishop Toronto City Airport, being on an island in close proximity to water (e.g., wind load, material suitability).
• Present cost estimates for each proposed option.

2. Design:

• Design the flagpole(s), specifying materials, finishes, heights, and base types.
• Prioritize a fixed-base design with a pulley system for raising and lowering flags.
• Emphasize options that require minimal maintenance and are easy to operate.

3. Supply and Construction:

• Supply all necessary materials for the flagpole installation.
• Complete the installation, including any required ground preparation, concrete base construction, and excavations.

• Suppliers who demonstrate familiarity with the following is preferred:
  • Federal guidelines concerning flagpole installations on federal property (note: these are guidelines, not mandatory regulations).
  • Rules for Flying the Canadian Flag on a Flagpole
  • National Flag of Canada Etiquettes

• Itemized pricing for each phase of the project (field assessment, design, supply, construction).
• Estimated timeline for the entire project