Basic Information

Reference Number

0000087135

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P19-002

Title

Theatre Digital Audio Upgrade

Source ID

PU.AC.ON.322261.C75367

Agreement Type

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: + two (2) optional twenty-four (24) months extensions

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York is seeking proposals from qualified Proponents for the supply, deliver, install, commission, service and support a Digital Audio System upgrade and the resulting audio system over the Term for the following main facilities:

Proscenium Theatre (Sandra Faire and Ivan Fecan Theatre)
Recital Hall (Tribute Communities Recital Hall)

School of Arts, Music, Performance and Design
York University, Accolade East Building
4700 Keele Street, Toronto, Ontario
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal, except for the limitation detailed below in “Conditions for Participation”.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
May 23, 2018 at 3:00:00pm EST.

Public Opening:
Not Applicable.
Conditions for Participation:

Applica Solutions Inc. is not permitted to submit a proposal response as they assisted in the development of the scope of work and otherwise would be a conflict of interest.
Manufacturer Certifications being sought are the following or equivalent:

QSC Q-Sys Level 1 Certification
QSC Q-Sys Level 2 Classroom Certification
Audinate Dante Certification Level 1 – Introduction to Dante
Audinate Dante Certification Level 2 – Intermediate Dante Concepts

Mandatory Submission Requirements:

Executive Summary, Qualifications and Reference/Experience
Methodology and Timetable/Workplan
Deliverables
Acknowledgement
Financial Considerations

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications, Experience
Methodology
Timeframe / Workplan
Deliverables
Financial Considerations

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
The Selected Proponent shall substantially complete the Work no later than the second week of July 2018. As the theatres are used in Student course curriculum it is imperative that the project be substantially complete before the Fall Academic Term commences.

Duration of Agreement:
Provide audio visual professional hourly rates over the Term of the Agreement. The initial term of the Agreement shall be for thirty-six (36) months, with two (2) optional twenty-four (24) month extensions; for a potential Term of eighty-four (84) months.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2018/05/01 03:42:19 PM EDT

Questions are submitted online

Closing Date

2018/05/23 03:00:00 PM EDT

Job-Walk Visit

2018/05/09 10:30:00 AM EDT

Contact Information

Jason Chernecky

416-736-2100 ext. 22516

jchernec@yorku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Installation Required

- Insurance Required

- Training Required

- Warranty Information Required

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

2018/05/09 10:30:00 AM EDT

Location

York University, Accolade East Building (The CIBC lobby of the Sandra Faire and Ivan Fecan Theatre)

Event Note

Interested Proponents must attend the Mandatory Proponent information meeting to familiarize themselves with the Project and ascertain the extent of the work required. Proposals submitted by Proponents that did not attend the mandatory site meeting will result in the disqualification of your submission. Individuals attending the meeting must sign in and clearly indicate in the sign in sheet the name of the firm they are representing.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

York will only consider Proposal submissions received from Proponents who have registered with MERX and have obtained the Bid Document directly from MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

York will accept Proposals uploaded and finalized on or before the closing date and time of: May 23, 2018, 3:00:00pm local time. York accepts no responsibility or liability for misdirected, unreadable or incomplete Proposals.

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

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