Basic Information

Reference Number

0000255375

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P24-065

Title

System Implementer for Maximo EAM License Transition and Configuration Services

Source ID

PU.AC.ON.322261.C75367

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 4 years
Option: plus two (2) optional two (2) year extensions

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
Facilities Services currently heavily uses IBM Maximo to run their operations and financial transactions at the University. To continue to operate York is required to migrate to IBM Maximo Application Suite (“MAS”).
York is seeking a qualified and experienced IBM Maximo System Implementer who will provide the following, including but not limited to, high level objectives:

Qualified to consult, lead and implement the migration from Maximo 7.6.1.2. to the IBM Maximo Application Suite;
Enable and onboard Facilities Operations with Maximo Mobile;
Provide community training on the new IBM MAS functionality; and
Provide T&M ‘as requested as needed’ IT professional service project / enhancements that may be required post deployment of IBM MAS for the remainder of the Term (Section 6.6). Note: York is not interested in any pre-purchased block of professional hours.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
September 26, 2023 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
This RFP is subject to the following restrictions:
a) [Mandatory Requirement] The SI shall be in good standing with IBM; and
b) [Mandatory Requirement] The SI shall be an IBM Gold Level Certified partner.
Mandatory Submission Requirements:

Executive Summary, Company Profile, Implementation Team, References / Projects (Section 4.1) (File type: .pdf) – Required
Methodology (Section 4.2)(File type: .pdf) – Required
Financial Considerations (Section 4.3) (File type:.pdf) - Required

Acknowledgement (Section 9.0) (File type: .pdf) – Required

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Executive Summary, Qualifications and Experience
Methodology and Timelines;
Deliverables;
Financial Evaluation; and
Short-listed interviews.

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
The Selected Proponent will have an immediate project start date after the award and Agreement execution.

Duration of Agreement:
The initial term of the Agreement shall be for forty-eight (48) months from the date of an award, with two (2) optional twenty-four (24) month extensions, at York’s sole discretion. All prices shall be net, firm and not negotiable for the initial forty-eight (48) months. Should York choose to exercise its option to extend subsequent to the initial term, any extension to the Agreement shall be upon the same terms and conditions, except for price, which shall be agreed in writing by the parties and shall not exceed the Consumer Price Index – Canada, All-items.

Negotiation:
Following evaluation of all Proposals, it is York’s intention to enter into negotiations with the leading Proponents who offers the best overall value to York. York’s intention is to establish a roster of Proponent’s based respectively on the highest to lowest best overall value scores. York reserves the full and sole right to determine how many Proponent’s are included in the roster list.
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2023/09/01 03:51:35 PM EDT

Question Acceptance Deadline

2023/09/13 12:00:00 AM EDT

Questions are submitted online

Yes

Closing Date

2023/09/26 03:00:00 PM EDT

Contact Information

Jason Chernecky

416-736-2100 ext. 22516

jchernec@yorku.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

York will only consider Proposal submissions received from Proponents who have registered with MERX and have obtained the Bid Document directly from MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

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