Basic Information

Reference Number

0000218734

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P22-123

Title

Retail and Residence Food Services Management

Source ID

PU.AC.ON.322261.C108709

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 7 years
Option: Three (3) optional twelve (12) month extensions.

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York invites qualified Proponents to submit Proposals for P22-123 Retail and Residence Food Services Management. The scope of the service, for venues/outlets covered under this RFP, is for the full management, operation and provision of retail food services, residence dining services, and catering services for York University. The delivery of the service will be a collaborative partnership between the Successful Proponent and York University. During the term of the new Agreement, York intends to convert from the current declining balance format to an all-you-care-to-eat (AYCTE) model. Further details are provided within the Bid Documents.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/.
Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca.

Submission Deadline:
April 14, 2022 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the tender document.

Mandatory Submission Requirements:

Executive Summary
Qualifications and Experience
Food Service Plan: Retail Services, Residence Dining and Catering Services
Management and Staffing Plan
Environmental and Sustainability Initiatives
Social Procurement Policy
Transition and Implementation Plan
Financial Plan and Statement of Operations
Pricing Schedule
Acknowledgement
Brand Authorizations

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements (including Acknowledgement and Brand Authorizations)
Qualifications and Experience
Food Service Plan: Retail Services, Residence Dining and Catering Services

a. Overall Food Service Plan
b. Residence Dining Service Plan
c. Retail Service Plan
d. Catering Service Plan

Management and Staffing Plan
Environmental and Sustainability Initiatives
Social Procurement Policy
Transition and Implementation Plan
Financial Plan and Statement of Operations
Pricing Schedule
Short-Listed Proponent(s) Presentation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Service implementation and transition to take effect on July 15, 2022.

Duration of Agreement:
The initial term of the Agreement shall be seven (7) years, subject to earlier termination as provided for in the Agreement, with three (3) optional one (1) year extensions.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):
Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender documents which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2022/02/28 05:22:28 PM EST

Question Acceptance Deadline

2022/03/30 11:59:00 PM EDT

Questions are submitted online

Yes

Closing Date

2022/04/14 03:00:00 PM EDT

Onsite Visit

2022/03/08 09:30:00 AM EST

Contact Information

Daniela Velizarova

vdaniela@yorku.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2022/03/08 09:30:00 AM EST

Location

Keele and Glendon Campuses

Event Note

Date & Time: March 8, 2022 at 9:30:00 a.m. EST (Local Time)
Location: Starts at Keele Campus, Stong College, Masters Dining Room
4700 Keele Street, Toronto, ON, M3J 1P3 (165 Campus Walk)
Continues at Glendon Campus, York Hall
2275 Bayview Avenue, Toronto, ON, M4N 3M6
Refer to RFP section 2.5 for information and instructions.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

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