Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
Description:
Objectives
Communications & Public Affairs Division (C&PA) wishes to establish a relationship with one (1) qualified and experienced Proponent to provide print services (brokerage or full-service in-house printing) mailing and distribution services for The York University Alumni Magazine.
York has no in-house production manager to facilitate the production and the distribution of the Magazine. Services required include pre-press operations, printing, binding, labelling, mailing and delivery to postal stations and the University.
Deliverables
The Selected Proponent must be able to manage a large volume account with fixed dates and deliverables and have a sound understanding of the Work involved.
To that end, the Selected Proponent shall deliver, but not be limited to, the following services:
- Printing of the Magazine, which could include arrangement of special inserts, outserts, tip-ins, cover wraps and the like; and
- Distribution of the Magazine, including special off campus deliveries and/or coordination of other services associated with Magazine distribution, including mailing-house services.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.
Tendering Website:
Proponents will find the complete RFP Documents at:
Pricing and Payment Terms are available on the MERX website, respectively.
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
Estimated Quantities:
Available within the RFP Documents.
Submission Details:
Proponents shall submit their Proposal response at:
Submission Deadline:
September 28, 2018 at 3:00:00pm EST.
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document
Mandatory Submission Requirements:
- Qualifications and Experience
- Methodology and Timetable/Workplan
- References
- Section 9.0 – Acknowledgement
- Section 10.0 – Case Study Response
- Section 11.0 – Pricing Schedule
Complete submission requirements are provided within the RFP documents.
Scored Submission Requirements:
- Mandatory Requirements
- Qualifications and Experience
- Approach
- Case Study Response; and
- Financial Evaluation
Complete submission requirements are provided within the RFP documents.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:
Service implemented by a tentative date of November 1, 2018
Duration of Agreement:
The initial term of the Agreement shall be for thirty-six (36) months, with two (2) optional twelve (12) month extensions; for a potential Term of sixty (60) months.
Additional Options:
Available within the tender document.
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
Supplier Prequalification (if applicable):
Not Applicable.
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
