P18-141 - Experiential Learning Management Software Solution

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
 
Description:
Background – York University Experience Hub Department
The York University Experience Hub department identifies, structures and implements experiential opportunities across York in collaboration with Faculties across both the main Keele campus and York’s Bilingual Glendon campus.

 More information on the department is available here: http://yuexperience.info.yorku.ca/
As part of the York’s University Academic Plan, students will be provided with increased opportunities for experiential learning/education. To support the related activities to achieve this goal, vis a vis successful student and employer interactions, an integrated Institution-wide Experiential Learning Management Software Solution is required.

Objective
York is soliciting Proposals from experienced and qualified Proponents for the supply, delivery, implementation, support and maintenance of a hosted solution designed to facilitate experiential learning opportunities, addressing the needs of the student, and employer, and York. The System will enable York to leverage the course offering cycle administrative system to deepen York’s ability to measure and evaluate both the quantity and quality of Work Integrated Learning and Experiential Learning opportunities and engagements.

The goal of this project is help satisfy government Experiential Education reporting obligations (https://www.ontario.ca/page/2014-17-strategic-mandate-agreement-york-university) and to implement a pan-university solution that meets the needs of York departments and Faculties that work with employers or community partners.  This includes, but not limited to the Career Centre, the YU Experience Hub, Faculties that have Co-operative Education, or Field Placement, Internships, or Degree or Course Based Placements, Community Based Research, Community Based Learning or Community Service Learning. This system should also have the capacity to automate co-curricular activities as well.

Some of the potential benefits of implementing such a system across York University include:

• Increased access to accurate institution-wide employer data;
• Improved communication with employers;
• Employer access to continuum of students (current students to graduates);
• Institution-wide employer relations management;
• One system, regardless of type of employment related activity with which students may be engaged;
• All participating departments having access to a high quality and efficient system;
• Collaboration of employer outreach activities; and
• Ability to track curricular, co-curricular, and placement activities.

1. Executive Summary and Qualifications (Sections 4.1 and 4.2) (File type: .pdf) – Required
2. Methodology & Timetable/Work Plan (Sections 4.3.1 and 4.3.2) (File type: .pdf) – Required
3. System Mandatory Requirements (Section 4.3.3 and 10.0 Schedule B) (File type: Excel) – Required
4. System Desirable Requirements (Section 4.3.4 and 11.0 Schedule C) (File type: Excel) – Required
5. Proposed System License Agreement (Section 4.3.5) (File type: .pdf) – Required
6. Financial Considerations (Sections 4.4)(File type: .pdf) – Required
7. Price Schedule (Section 9.0 Schedule A)(File type: Excel (unlocked)) – Required
8. Acknowledgement (Section 4.7 and Section 14.0) (File type: .pdf) – Required
9. Alternative Proposals and Joint Proposals (Section 4.8 and 4.9) (File type: .pdf) – Optional

1. Mandatory System Requirements;
2. Qualifications, Experience and References;
3. Methodology;
4. Scope of Work;
5. Timelines;
6. Desirable System Requirements;
7. Price;
8. Short-Listed Proponent Presentation

• Successful implementation of an English/French Bilingual Interface (Section 6.8 - Bilingualism); and
• Successful implementation to meet Canadian Anti-Spam Legislation (Section 6.10 – Canadian Anti-Spam Legislation).