Basic Information

Reference Number

0000141719

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P19-142

Title

Experiential Education Marketplace

Source ID

PU.AC.ON.322261.C75367

Agreement Types

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: Plus two (2) optional three (3) year extensions

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York is soliciting Proposals from experienced and qualified Proponents for the provision of an experiential education marketplace solution. The aim of the solution includes, but is not limited to:

To enable the Business School to provide meaningful project-based experiential learning at scale by connecting students to “real world” partners (both for-profit and not-for-profit) through an efficient online marketplace;
To reduce the educator workload around finding industry partners with appropriate projects for students to work on;
To enable students to track and externalize their experiential learning achievements through an industry-validated portfolio which includes a full e-portfolio to help them stand out from the crowd and land relevant employment;
To enable industry partners to complete an assessment of student skills at the end of a project;
To support the administration and management of a full end-to-end workflow to manage the complete project lifecycle;
To be built on an extensible architecture that will be able to be extended to support our Graduate capstone Strategy Study course; and
Lower the complexity and support effort level for IT service at York through the use of a SaaS solution.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline
February 19, 2019 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the tender document.

Mandatory Submission Requirements:

Executive Summary and Qualifications
Methodology & Timetable/Work Plan
System Mandatory Requirements
Questionnaire System User Journey Requirements
Questionnaire Strategy Study 601 Capstone Requirements
Proposed System License Agreement
Financial Considerations
Price Schedule
Acknowledgement

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory System Requirements;
Qualifications, Experience and References;
Methodology;
Timelines;
Functionality Questionnaires;
Financial Evaluation; and
Short-Listed Proponent Presentation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Proponents will need to demonstrate their capacity to complete:
• Sixty (60) day implementation, includes training and onboarding of students, educators and industry partners; and
• Strategy Study 601 Capstone requirements to be completed by the end of June 2019.

Duration of Agreement:
The initial term of the Agreement shall be for thirty-six (36) months from the date of an award, with two (2) optional thirty-six (36) month extensions, at York’s sole discretion for a potential Term of one-hundred and eight (108) months.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2019/01/24 04:08:57 PM EST

Questions are submitted online

Closing Date

2019/02/19 03:00:00 PM EST

Contact Information

Jason Chernecky

416-736-2100 ext. 22516

jchernec@yorku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at:

https://yorku.bonfirehub.ca

York will NOT accept hard copy Proposals.

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