Basic Information

Reference Number

0000139125

Issuing Organization

Wilfrid Laurier University

Project Type

RFSQ - Request for Supplier Qualifications - Prequalifications (Formal)

Project Number

03-2018-01

Title

RFSQ 03-2018-01 - WLU GGRP Mechanical Upgrades - Mechanical Contractors

Source ID

PU.AC.ON.220491.C69959

Agreement Type

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Kitchener-Waterloo-Barrie

Job Location

75 University Ave. West, Waterloo, ON

Description

Notice of Intended Procurement

This Request for Supplier Qualifications (“RFSQ”) is an invitation by Wilfrid Laurier University (WLU) to prospective respondents to qualify in accordance with Evaluation of Responses (Part 2) for eligibility to provide mechanical contracting services as further described in Section A of the RFSQ Particulars (Appendix C) (the “Deliverables”).

This RFSQ is the stage one in a two-stage procurement process to identify a Mechanical Contractor to undertake mechanical upgrades as part of the provincial government Greenhouse Gas Campus Retrofit Program. The objective of the stage one is to create a list of pre-qualified Mechanical Contractors who have successfully demonstrated their experience, capability and capacity to act as the Mechanical Contractor for the project. The Mechanical Contractor will act as the Prime Contractor for the projects. In total, there are three separate projects that the pre-qualified Mechanical Contractors will bid on. Below is a summary of the projects:

Arts E Building HVAC Upgrades – this work includes the removal and replacement of two HVAC units, associated ductwork, dampers, etc. in the penthouse as well as upgrades to controls systems. Estimated Budget - $285,000.00
Library Building HVAC Upgrades – this work includes the removal and replacement of two HVAC units, associated ductwork, dampers, etc. in the penthouse as well as upgrades to controls systems. Estimated Budget - $900,000.00
Science Research Boiler Upgrades – this work includes the removal and replacement of two heating boilers, associated venting, piping, etc as well as replacement of pumps and upgrades to controls systems. Estimated Budget - $250,000.00

Stage two of the two-stage procurement process will consist of the issuance of Requests for Quotation to the short-listed qualified bidders and the evaluation of the bids received in response to such invitation. The Requesst for Quotation are expected to be issued in mid January of 2019 with work scheduled to begin immediately upon award and completion required by March 31, 2019.

Proponents may provide quotations for any or all of the three projects, and the projects will be awarded individually. The proponent with the lowest quoted price for each project will be the preferred respondent and will offered the right of first refusal for that project. The proponent will be given 24 hours to accept or decline the project. If the proponent declines the project, or does not accept the project within 24 hours, the University will offer the project to the second-lowest bidder. This process shall continue until the project is awarded or until all bidders have declined.
Please note that WLU will be pre-purchasing major pieces of equipment for the projects through the issuance of purchase orders to the manufacturers. Upon award of contract, the successful proponent will issue new purchase orders for this equipment and the previously issued WLU purchase orders with the manufacturers shall be cancelled. The equipment that is pre-purchased will be identified in the documents included as part of the stage two Requests for Quotations and allowances will be identified for the proponents to carry in their bids.

The buildings are located at 75 University Avenue West in Waterloo, Ontario. The Mechanical/Electrical Consultant is for the projects is DEI and Associates Inc.

Dates

Publication

2018/12/13 10:42:32 AM EST

Closing Date

2019/01/03 02:00:00 PM EST

Contact Information

Wilfrid Laurier University Physical Resources Department

519-884-0710 ext. 4906

bcarpenter@wlu.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Submissions are to be submitted electronically on Bonfire per RFSQ document. Physical submissions will not be accepted.

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