WLU018-010 - Ceremonies & Events Audio Visual Services

NOTICE OF INTENDED PROCUREMENT

This Request for Proposals (the “RFP”) is an invitation by Wilfrid Laurier University to prospective proponents to submit proposals for Ceremonies & Events Audio Visual Services as further described in Section A of the RFP Particulars (Appendix D) (the “Deliverables”). This agreement has been designed for the use of the University’s department of Community Relations & the Office of the Senior Executive, Brantford (S.E.O.) with a main focus of Convocation ceremonies. These departments may elect to add other events to the scope of the agreement upon successful negotiation with the awarded proponent.  Other departments within the University may also wish to utilize this agreement for audio visual services for events as deemed feasible.
This agreement is for a three (3) year period with the option in favour of Wilfrid Laurier University to renew for two (2) additional one (1) year terms. The categories provided in Appendix D the “Deliverables” describe some of the major events arranged by Community Relations & Office of the S.E.O. in Brantford.  The University may elect to award to separate vendors by campus.

Advanced training by the company that installed the existing equipment, for operating the equipment in the Lazaridis Hall Auditorium will be required at the expense of the successful proponent prior to beginning work.

A site visit will be held for the Waterloo venue on June 4, 2018.

Wilfrid Laurier University is a leading Canadian university known for academic excellence and a culture that inspires lives of leadership and purpose. With more than 19,000 undergraduate and graduate students, Laurier has a distinct commitment to teaching, research and scholarship combined with a strong student focus, high levels of student satisfaction and a deep sense of community. The university is a leader in integrated and engaged learning, which connects academic programming to co-curricular activities. Laurier specializes in arts and social sciences, business and economics, music, science, social work, education and theology. The university has campuses in Waterloo and Brantford, as well as locations in Kitchener, Toronto and Chongqing, China. Laurier was established as the Evangelical Lutheran Seminary of Canada in 1911 and remains the home of the federated Waterloo Lutheran Seminary.
The University's addresses for the Waterloo & Brantford Campuses respectively are:
75 University Avenue West 
Waterloo, Ontario 
Canada N2L 3G5

73 George Street
Brantford, Ontario
Canada N3T 2Y3

This will be a Negotiated RFP with consecutive negotiations.
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