Basic Information

Reference Number

0000181210

Issuing Organization

University of Ottawa

Owner Organization

University of Ottawa

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2020056-RFP

Title

Unified Communications as a Service

Source ID

PU.AC.ON.11752.C104142

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Ottawa

Delivery Point

Ottawa

Purchase Type

Term: 2020/10/26 12:00:00 AM EDT - 2025/10/25 12:00:00 AM EDT
Option: 5 years

Description

Description of the Procurement
This Request for Proposals (the “RFP”) is an invitation by the University of Ottawa to prospective Proponents to submit Proposals for Unified Communications as a Service (“UCaaS”).

Currently, the University of Ottawa’s aging legacy telephony infrastructure does not meet existing operational needs for much longer. Due to critical components such as end-of-support and prone to failure with extended outages, it cannot support the development and deployment of advanced functionality required as part of any modern Collaboration platform. Our students, faculty and business require more for the changing times. Students want to learn anytime, anywhere and anyplace. We are looking to implement a platform that will support that requirement for students and other stakeholders, provide faculties with upgraded tools to teach and collaborate in a natural manner.

The Preferred Proponent will be requested to enter into direct agreement negotiations to finalize an Agreement with the University for the provision of the Deliverables. It is the University’s intention to enter into an Agreement with only one (1) legal entity.

The term of the Agreement is to be for a period of five (5) years, with an option in favour of the University to extend the Agreement on the same terms and conditions for additional term(s) of up to five (5) years.

Dates

Publication

2020/08/10 08:37:04 PM EDT

Bid Intent

Optional

Bid Intent Deadline

2020/09/11 04:00:00 PM EDT

Question Acceptance DeadlineA - Previous Amendment

2020/09/18 04:00:00 PM EDT

Questions are submitted online

Yes

Closing DateA - Latest Amendment

2020/10/07 04:00:00 PM EDT

Contact Information

Jean-François Brideau

jbrideau@uottawa.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Attachment #1	Appendix B, Appendix D-Section C, Appendix D-Section D, Appendix D-Section G, Appendix E	Yes	No
Attachment #2	Appendix C -Pricing Workbook	Yes	No
No entries

Additional Bidding Instructions

Each attachment must be labelled as shown below and must include all of the listed documents (mandatory):

a. Attachment #1 Qualitative Proposal RFP Number: 2020056-RFP and insert Proponent’s name which and Attachment #1 must include the response to the following mandatory documents:
i. Appendix B – Submission form;
ii. Appendix D, Section C – Mandatory submission requirements;
iii. Appendix D, Section D – Mandatory technical requirements;
iii. Appendix E – Reference Consent Form;
iv. Appendix D, Section G – Rated Criteria – do not put financial pricing information in this document.

b. Attachment #2 Financial Proposal RFP Number: 2020056-RFP and insert Proponent’s name and Attachment #2 must have which must include the following documents:
- Appendix C – Pricing Workbook (MS Excel)

*For clarity, Proponents must only include pricing in Appendix C – Pricing.

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