Basic Information

Reference Number

0000214354

Issuing Organization

University of Ottawa

Owner Organization

University of Ottawa

Solicitation Type

RFSQ - Request for Supplier Qualifications - Prequalifications (Formal)

Solicitation Number

2021-40462-RFSQ

Title

RFSQ - Designated Substances - Environmental Consultants

Source ID

PU.AC.ON.11752.C109009

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Ottawa

Delivery Point

University of Ottawa, Ottawa, Ontario, Canada

Description

The objective of this Request for Supplier Qualifications (RFSQ) is to prequalify up to five (5) Environmental Consulting firms to provide the University of Ottawa with high quality and cost effective Occupational Health & Safety, Industrial Hygiene and Environmental professional and consulting services as described in Section 1.3. and establish a Vendor of Record (VOR).
The term of the resulting VOR agreement is anticipated to be for a term of three (3) years with an anticipated start date of February 1, 2022.

Dates

Publication

2021/12/16 12:23:33 PM EST

Bid Intent

Not Available

Question Acceptance DeadlineA - Previous Amendment

2022/01/13 09:00:00 PM EST

Questions are submitted online

Yes

Closing DateA - Previous Amendment

2022/01/17 03:00:00 PM EST

Prebid Conference

2021/12/20 09:00:00 AM EST

Contact Information

Roxanne Séguin

613-301-0827

PRS-PROC@uottawa.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Insurance Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2021/12/20 09:00:00 AM EST

Location

Microsoft Teams Meeting
Event Note
Proponents are strongly encouraged, but are not required, to attend a Proponent Conference, which will take place on Microsoft Teams on December 20, 2021 at 9:00:00 am.

Proponents are required to request an invitation to the meeting 24 hours in advance of the meeting start time, to prs-proc@uottawa.ca

The briefing will provide an opportunity for Proponents to enhance their understanding of the RFSQ requirements and will include the following agenda items:
- Introduction of University stakeholders in attendance.
- Background, objectives and scope of services for the RFSQ (examples of previously completed projects).
- Second stage selection process.
- Detailed review of Instructions to Proponents and Proposal requirements.
- Evaluation of Proposal.
  
  Stage 1A VOR – Mandatory
  
  Stage 1B VOR - Technical Rated Criteria
  
  Stage 1C VOR – Selection
- VOR Performance Management
  
  Evaluation; and
  
  Addition and removal from the VOR Arrangement.
Any changes to the Proponent Conference date will be issued in an addendum. All attendees must register their attendance at the meeting, noting the full legal name, contact details, and company of the Proponent whom they represent.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Attachment #1&2– Mandatory & Techni

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Attachment # 1 – Mandatory Proposal Requirements
The following mandatory forms, information and attachments must be completed and submitted in Attachment #1 – Mandatory Proposal Requirements as per Section 2.3 – Stage 1A VOR – Mandatory Requirements:

Appendix A – Proposal Cover
Appendix B – Proposal Declaration Form
Appendix C – No Conviction of Fraud Declaration Form
Appendix D – Conflict of Interest and Disclosure of Information Declaration Form
Appendix E – Evidence of Insurability
Appendix F – Workplace Safety and Insurance Board coverage (WSIB)
Appendix G - Membership in Professional Associations for Proposed Team Member(s) CRSP/CHSC (Minimum of one proposed team member)
Appendix H - Membership in Professional Associations for Proposed Team Member(s) CIH/ROH (Minimum of one proposed team member)

Attachment #2 – Technical Rated Proposal Requirements [R1] [MB2] [RS3] [MB4]
The following forms, information and attachments are to be included in Attachment #2 – Rated Proposal Requirements in response to the Technical Rated Criteria as per Section 2.4 – Stage 1B VOR – Technical Rated Criteria:

Annexure A1 – Company Profile (1 page)
Annexure A2 – Relevant Company Experience and References (3 Total)
Annexure A3 – Experience, Expertise and Knowledge of Proposed Team
Annexure A4 – Proposed Approach, Methodology and Quality Control (2 pages)
Annexure A5 – Approach to Health & Safety (2 pages)

Envelope 2 - Attachment #3 - Financial Proposal

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Attachment #3 - Financial Rated Proposal Requirements
The following forms, information and attachments are to be included in Attachment #3 – Financial Rated Criteria Requirements in response to the Technical Rated Criteria as per Section 2.5 – Stage 1C VOR – Financial Rated Criteria:

Annexure A6 – Hourly Rates
Annexure A7 – Fixed Fee for Services

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