Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Olga Payne, Purchasing Officer
email: bids@ryerson.ca
Phone: 416-979-5000 ext. 3496
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
This Request for Supplier Qualifications (“RFSQ”) is an invitation to prospective Suppliers for submissions indicating their organization’s capability to provide professional services to Ryerson University (“Ryerson”) for Software Application Development as further described in Section 3 - Deliverables.
The objective of this RFSQ is for Ryerson to Award and execute a VOR Agreement, attached as Appendix ‘D’ with up to five (5) suppliers for a period of three (3) years. These suppliers will be collectively known as the Successful Suppliers or Vendor of Record (“VOR”).
The VOR Agreement will pre-qualify Successful Suppliers who have demonstrated their ability and resources to fully code applications as and when required by Ryerson and who will be eligible to respond to subsequent Statements of Work (“SOW”) for upcoming projects. Future work may be awarded for values ranging between $30,000 and $300,000. This VOR is a non-exclusive VOR and Ryerson reserves the right, at its sole discretion, to contract with other parties for the same or similar Deliverables as those provided by the Successful Suppliers. This RFSQ does not commit to any volume or number of future projects.
Suppliers are requested to review all aspects of the RFSQ and provide Proposals as per Section 4 - Instructions to Suppliers and Section 5 - Supplier Proposal Requirements.
The procurement is not anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before February 25, 2019 at 11:00:00 am. (Toronto local time).
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Supplier Acknowledgement Form (Mandatory Pass/Fail)
Privacy Requirements Form (Mandatory Pass/Fail)
Security Requirements Form (Mandatory Pass/Fail)
Supplier Information (Qualitative Evaluation 10 points)
Previous Work Experience (Qualitative Evaluation 40 points)
Staff Resources (Qualitative Evaluation 10 points)
Methodology (Qualitative Evaluation 20 points)
Interview – including sample a real application (Qualitative Evaluation 20 points)
*Suppliers achieving more than 70 points in the evaluation will be selected for the VOR.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Comprehensive Economic and Trade Agreement, Chapter 19
Contract Details
The term of the Final Agreement is three (3) years.
Insurance Requirements:
The Successful Supplier shall carry at all times during the Agreement, including any warranty period at its own cost and expense, the following minimum insurance:
- Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
- Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
- Cyber and Privacy Breach Liability insurance for an amount of not less than two million dollars ($2,000,000) per occurrence. Where the cyber risk insurance coverage is provided within a general liability policy, a separate policy is not required;
- Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services; and
- Such other types of insurance as would be carried by a prudent person or as Ryerson may from time to time require, having regard for the nature of the Services and its location.
Prequalification
The University intends to select up to five (5) qualified suppliers for the purposes of establishing a Vendor of Record (“VOR”) list. The period of validity of the VOR is three (3) years.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
Suppliers should also note that only suppliers prequalified will receive further notices of procurement related to the subsequent procurement process.
