Basic Information

Reference Number

0000223087

Issuing Organization

Toronto Metropolitan University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2022-060-AW

Title

Supply, Delivery and Installation of Library Stacks for Special Collection Space

Source ID

PU.AC.ON.219949.C104400

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Purchase Type

Term: 2022/07/01 12:00:00 AM EDT - 2026/06/30 12:00:00 AM EDT
Option: 2+2years

Description

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of providing a turn-key solution to design, supply and install the stacks for the Library 4th floor special collection for the following, as further described in Appendix B – Deliverables:

An initial purchase; and
From time to time, at the University’s request, for future purchases of stacks over the term of the Final Agreement.

Ryerson intends to execute a Master Services Agreement, as provided in Appendix E.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/projects/52948 on or before May 30, 2022, 11:00:00 AM EDT.

The submissions will not be opened publicly.

Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to Ryerson, in accordance the timeframes specified by Ryerson:

a) Insurance:
1.      Commercial liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability. The policy is to include the following:
●       Ryerson as an additional named insured with respect to liability arising in the course of performance of the Proponent’s obligations under, or otherwise in connection with, the Agreement
●       Contractual liability coverage
●       cross-liability and severability of interests clause
●       an obligation on the Proponent’s insurer to provide 30 day written notice of cancellation, termination or material change to Ryerson.
2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required.
WSIB (or equivalent):

A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail

Minimum Passing Score
The Minimum Passing Score for File #4 within Stage 2 is 80% or 48 out of 60 Points.
The overall Minimum Passing Score for Stage 2 is 80% or 80 out of 100 Points.
The Minimum Passing Score for Stage 3 is 80% or 60 out of 75 Points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

•              BPS Procurement Directive;
•              The Canadian Free Trade Agreement, Chapter Five;
•              The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
•              Canada-European Union Comprehensive Economic and Trade Agreement (CETA);

Contract Details
The term of the Final Agreement is six (6) years, plus two (2) optional renewal periods of two (2) years each, at the discretion of the University.

The University will base its selection of qualified suppliers on the following criteria:

Stage 1: Mandatory Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Proposal Acknowledgement Form                                                                               Pass/Fail

Stage 2: Technical Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
File #2 – Company Information                                                                                          5
File #3 – Experience                                                                                                           30
File #4 – Product Specifications                                                                                        60
File #5 – Social and Sustainable Practices                                                                       5
                                                                                                                        Subtotal                    100

The Subtotal score for Stage 2 will not carry forward to Stage 3 - Product Demonstration & Interview.

Stage 3: Product Demonstration & Interview Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Product Demonstration & Interview                                                                                 75
                                                                                                                        Subtotal                    75

Stage 4: Financial Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Pricing Part I: Total Price for Initial Purchase                                                                  20
Pricing Part II: Sum of Unit Prices                                                                                     5
              Subtotal    25

Final Proposal Score
(Total Evaluated Score for Stages 3 and 4)                                                            100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2022/05/03 05:39:36 PM EDT

Question Acceptance Deadline

2022/05/17 11:00:00 AM EDT

Questions are submitted online

Closing Date

2022/05/30 11:00:00 AM EDT

Prebid Conference

2022/05/10 10:00:00 AM EDT

Contact Information

Amanda Wood

416-979-5000 ext. 556981

amandad.wood@ryerson.ca

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2022/05/10 10:00:00 AM EDT

Location

https://ryerson.zoom.us/j/95593923502

Event Note

The purpose of the Proponents Meeting is to provide an overview of the procurement process and information related to the scope of work for this project.
Proponents may ask questions at this time although they will be considered informal. Formal questions shall be submitted using the method described in Section 3.3 of this RFP.

Although mandatory attendance is not required, it is highly recommended that all potential Proponents attend.

Virtual meeting on Zoom, click the link below to join on the date and time listed above.

Join Zoom Meeting:

Topic: 2022-060-AW - Library Stacks - Proponents Meeting
Time: May 5, 2022 10:00 AM Eastern Time (US and Canada)

Join Zoom Meeting
https://ryerson.zoom.us/j/95593923502

Meeting ID: 955 9392 3502
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall submit all required documents on the Bonfire website available at: https://ryerson.bonfirehub.ca/projects/52948

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