Basic Information

Reference Number

0000235808

Issuing Organization

Toronto Metropolitan University

Owner Organization

Ryerson University operating as Toronto Metropolitan University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2022-099-AW

Title

Solid Waste Management Services

Source ID

PU.AC.ON.219949.C104400

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Delivery Point

University Campus, Downtown Toronto

Purchase Type

Duration: 3 years
Option: + 2 optional 1 year extensions

Description

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University operating as Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of solid waste management services including but not limted to pick-up, disposal of landfill, organics and recyling materials, and provide the related equipment for the University in accordance with City of Toronto regulations.

The intends to execute a Master Services Agreement, attached as Appendix E.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/59849 on or before December 7, 2022, 11:00:00 AM EST.

The submissions will not be opened publicly.

Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:

Insurance:

Commercial general liability insurance: General liability insurance in the amount of not less than five million dollars ($5,000,000.00) for any one occurrence for bodily injury, property damage including loss of use, or death. Such insurance shall, at a minimum, include coverage of broad form property damage, contractual liability, completed operations and product liability, sudden and accidental pollution, and such other types of insurance as would be carried by a prudent person performing such services and as the University, may from time to time, require. Such policy shall include the University as an additional insured, include a cross liability/severability of interests clause, and include a waiver of subrogation rights which the Consultant’s insurer may have against the University;
Standard automobile liability insurance covering vehicles owned by the Supplier and non-owned vehicles with limits of not less than two million dollars ($2,000,000.00), if applicable to this type of service;
Professional liability insurance containing at least two million dollars ($2,000,000) limit of coverage for all persons and services connected with this Agreement;
Environmental/Pollution Liability Insurance to cover against third-party claims for bodily injury, property damage, defense, cleanup, and related defense costs as a result of pollution conditions (sudden/accidental or gradual) arising from contracting operations performed by or on behalf of the contractor for an amount of not less than five million dollars ($5,000,000.00) per occurrence.

WSIB (or equivalent)

A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail
(including, but not limited to, Ministry of Transportation – Commercial vehicle operator’s registration CVOR audit / summary)

Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 75% or 52.5 out of 70 Points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

•              BPS Procurement Directive;
•              The Canadian Free Trade Agreement, Chapter Five;
•              The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
•              Canada-European Union Comprehensive Economic and Trade Agreement (CETA);

Contract Details
The term of the Final Agreement is three (3) years, plus two optional renewal periods of one (1) year each, at the discretion of the University.
The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Proposal Acknowledgement Form                                                                               Pass/Fail

Technical Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
File #2 – Company Information                                                                                         5
File #3 – Relevant Experience                                                                                          15
File #4 – Management Team                                                                                            15
File #5 – Meeting Specifications                                                                                        10
File #6 –Reporting                                                                                                              10
File #7 –Transition Plan                                                                                                     5
File #8 –Scenarios & Risk Mitigation                                                                                 10
File #9 – Social and Sustainable Practices                                                                       5

                                                                                                                        Subtotal                    70

Financial Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Pricing Part I: Total Annual Contract Amount                                                                  30
              Subtotal    30

Total Evaluated Score for Stages 1, 2, and 3                                                         100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2022/11/10 12:04:32 PM EST

Question Acceptance Deadline

2022/11/28 11:00:00 AM EST

Questions are submitted online

Closing Date

2022/12/07 11:00:00 AM EST

Onsite Visit

2022/11/17 09:00:00 AM EST

Contact Information

Amanda Wood

416-979-5000 ext. 556981

amandad.wood@ryerson.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2022/11/17 09:00:00 AM EST

Location

Victoria Building (VIC) entrance, 285 Victoria St, Toronto

Event Note

To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend an optional site visit, scheduled for the following date:
Optional Site Visit Date: Thursday, November 17, 2022 at 9:00AM EST
Site Visit Registration date: On or before Wed., November 16, 2022 at 5 PM
To register for Site Visit, please email bids@ryerson.ca by referencing the RFP, and including the name and email address of the individual(s) attending.
For clarity, registration is not required to attend the Site Visit; however, it does assist us in our planning.
Please note that the Site Visit is expected to be approximately 2.5 hours in length.
Site Visit shall be on the University Campus, downtown Toronto. Please meet us at the Victoria Building (VIC) entrance, 285 Victoria St, Toronto.
For directions, please see the University’s website.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall submit all required documents on the Bonfire website available at:

https://ryerson.bonfirehub.ca/opportunities/59849

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