Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit a Proposal indicating their organization’s capability to implement and maintain a debrief/OSCE management system for the University’s School of Medicine located at 150 Central Park Drive, Brampton. Deliverables.
The University intends to execute a Professional Services Agreement, provided in Appendix E.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/89160 on or before March 3, 2025, 11:00:00 AM
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
File #2 Information Security Requirements - Pass/Fail
File #3 Compliance and Privacy Requirements – Pass/Fail
Minimum Passing Score
The Minimum Passing Score for Stage 3: Technical is 40 Points out of 50 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the Final Agreement is five (5) years, plus one (1) optional renewal period of five (5) years each, at the discretion of the University.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form Pass/Fail
File #2 – Information Security Requirements Pass/Fail
File #3 – Compliance and Privacy Requirements Pass/Fail
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #4 - Accessibility Requirements Pass/Fail
File #5 - Company Information and Experience 5
File #6 – Technical Requirements 25
File #7 – Project Management Team 10
File #8 – Modern Slavery Act (Canada) 5
File #9 – Social and Sustainable Practices 5
Subtotal 50
Presentation WEIGHTING (POINTS)
Demonstration 30
Subtotal 30
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Total Base Bid Fee 20
Subtotal 20
Total Evaluated Score for Stages 1, and 2 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
