2022-007-AW - Ryerson Image Centre (RIC) HVAC Maintenance Services

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of Heating, Ventilation and Air Conditioning (HVAC) maintenance and inspection Services to maintain the environmental parameters of the Ryerson Image Centre (RIC) in such a manner as is acceptable to both the Canadian Cultural Property Export Review Board (CPPERB), the Canadian Conservation Institute and internationally accepted preservation standards so the gallery can maintain a Category “A” designation as further described in Appendix B – Deliverables.

Ryerson intends to execute a Master Services Agreement, provided in Appendix E.

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 

Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/47150 on or before March 1, 2022, 11:00:00 AM EST.

The submissions will not be opened publicly.

Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to Ryerson, in accordance the timeframes specified by Ryerson:

a) Insurance:
1.    Commercial general liability insurance, on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability. The policy is to include the following:
i. Ryerson as an additional named insured with respect to liability arising in the course of performance of the Supplier’s obligations under, or otherwise in connection with, the Agreement
ii. Contractual liability coverage
iii. Cross-liability and severability of interest clause
iv. employers liability coverage (or compliance with item #2 below that begins with “A clearance certificate from the Ontario Workplace Safety Insurance Board” is required)
v. an obligation on the Supplier’s insurer to provide 30 day written notice of cancellation, termination or material change to Ryerson.
vi. tenants legal liability coverage (if applicable and with suitable sub-limits)
vii. non-owned automobile coverage with blanket contractual coverage for hired automobiles.
2.    A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).

b) Agreement to Comply with Ryerson University COVID-19 Vaccination Policy:

1. 1. 1. 1. Complete and return the fourth page of the Agreement to Comply with Ryerson University COVID-19 Vaccination Policy:https://www.ryerson.ca/covid-19/vaccinations/notice-to-contractors-ryerson-vaccine-policy.pdf.