Tender Notice
Procuring Entity: Ryerson University
Address:
Ryerson University
Purchasing Services
350 Victoria Street
Toronto, Ontario
Canada, M5B 2K3
Description:
This Request for Proposal (“RFP”) is an invitation to prospective Suppliers to submit non-binding Proposals indicating their organization’s capability and resources in supplying a management software solution to manage Residence assignments (i.e. application, placement of students), Residence Life needs (i.e. Student Conduct, programming, behaviour management), facilities needs (i.e. work orders), and front desk duties (i.e. ID scanning, mail and packages)for the Ryerson University Housing and Residence Life Department (“RUHRL”) at Ryerson University (‘Ryerson’), as further described in Appendix B – DELIVERABLES.
Tendering Website:
Suppliers will find the tender documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.
Procurement Method:
Open tender whereby all interested suppliers may submit a response.
Estimated Quantities:
Available within the tender document.
Submission Details:
Suppliers shall submit their response using Bonfire at: https://ryerson.bonfirehub.ca/opportunities/12829
Submission Deadline:
February 13, 2018 at 11:00:00 AM EST
Public Opening:
Not Applicable.
Conditions for Participation:
Insurance Requirements:
a)Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
b)Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
c)Technology Errors and Omissions (E&O) liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services;
d)Privacy Liability and Cyber Risk Insurance covering liabilities resulting or arising from data damage/destruction/corruption, including without limitation, failure to protect privacy, unauthorized access, unauthorized use, virus transmission, denial of service and loss of income from network security failures in connection with the Services provided under this agreement with a minimum limit of two million dollars ($2,000,000) each claim and annual aggregate. Such insurance will also include coverage for notification costs and credit monitoring services. Such insurance will be maintained on a continuous basis for two (2) years subsequent to termination of this Agreement. Privacy Liability and Cyber Risk Insurance shall only be required if the Supplier’s software solution is hosted by the Supplier or if internet/cloud based; and
e)Such other types of insurance as would be carried by a prudent person or as Ryerson may from time to time require, having regard for the nature of the Services and its location.
Mandatory Submission Requirements:
- Proposal Acknowledgement Form
Complete submission requirements are provided within the tender document.
Scored Submission Requirements:
- Company Information
- Relevant Experience
- Solution Technical Requirements
- Project Management Team
- Project Plan
- Information Security and Privacy Requirements
- Risk Assessment Plan
- Understanding the Services
- Proponent Presentation
- Pricing
Complete submission requirements are provided within the tender document.
This procurement is covered by:
- Chapter 5 of the Canadian Free Trade Agreement
- Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement
Time-Frame for Delivery/Duration of Agreement:
The term of the Final Agreement is 3 years, plus two optional renewal periods of 1 year each, in the discretion of Ryerson.
Additional Options:
Available within the tender document.
Negotiation:
At the end of the evaluation process, Ryerson University may identify one supplier with whom it wishes to enter into an Agreement, by written notification.
Electronic Auction:
The process does not involve an electronic auction.
Responses must be submitted in English.
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information.
If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.
