Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St. West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposals for Residence Cleaning and Custodial Services for the University’s student residence buildings for Housing & Residence Life as further described in Appendix B.
The University intends to execute a Master Services Agreement provide in Appendix E.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/79834 on or before June 11, 2024, at 11:00:00 am.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form – Pass/Fail
Minimum Passing score
The Minimum Passing Score for Stage 2: Technical is 49 Points out of 70 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9]
Contract Details
The term of the Final Agreement is 3 years, plus two optional renewal periods of 1 year each, at the discretion of the University.
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form Pass/Fail
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #2 – Company Information 5
File #3 – Relevant Experience 10
File #4 – Management Team 10
File #5 – Staffing, Project and Transition Plan 15
File #6 – Understanding of the Assignment 30
Subtotal 70
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Total Evaluated Price 30
Subtotal 30
Total Evaluated Score for Stages 1, and 2 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
