Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Susie Temou, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 553427
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a RFP for a cloud-based assessment and feedback system that facilitates learner self, peer and group evaluations. Access to this system will predominantly occur through a robust and secure integration with the university learning management system, D2L Brightspace.
The procurement is not anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca on or before June 12, 2024, at 11:00:00 am.
https://tmu.bonfirehub.ca/opportunities/79925
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
The award of a Final Agreement to a Successful Proponent(s) is conditional on the Successful Proponent(s) providing the following information to the University, in accordance the timeframes specified by the University:
1. Insurance
a. Commercial General Liability Insurance against third party bodily injury
(including death), personal injury and broad form property damage
(including loss of use) and including products and completed operations
liability and blanket contractual liability for an amount of not less than five
million dollars ($5,000,000.00) per occurrence. Such insurance shall
include a cross liability and severability of interests clause and an
endorsement naming the University, its governors, trustees, officers, and
employees as an Additional Insured;
b. Professional liability insurance for an amount of not less than two million
dollars ($2,000,000) per occurrence, if applicable to the type of Services
offered under the Agreement. This insurance policy is required to be
maintained throughout the Term of the Agreement and for a period of
twenty-four (24) months after the completion of the Services; and
c. Privacy Liability and Cyber Risk Insurance covering liabilities resulting or
arising from data damage/destruction/corruption, including without
limitation, failure to protect privacy, unauthorized access, unauthorized
use, virus transmission, denial of service and loss of income from network
security failures in connection with the Services provided under this
Agreement with a minimum limit of two million dollars ($2,000,000) each
claim and annual aggregate. Such insurance will also include coverage
for notification costs and credit monitoring services. Such insurance will
be maintained on a continuous basis for two (2) years subsequent to
termination of this Agreement.
2. WSIB
A clearance certificate from the Ontario Workplace Safety Insurance Board,
or if the Successful Proponent is not subject to the Workplace Safety and
a. Insurance Act (Ontario), evidence of employers’ liability coverage.
3. WCAG Conformance Testing
Hands on Conformance Testing
TMU will require access to a demo instance of your application to test the accessibility of the product. TMU will test vendor products for magnification, keyboard, color contrast, and screen reader accessibility.
The Successful Proponent shall demonstrate their application meets the following requirements:
1. Interfaces scale up to 200% without loss or function.
2. All interactive elements are keyboard accessible.
3.Text and non-text elements have sufficient contrast as per WCAG 2.
4. All interactive elements have an accessible name.
4. Security Assessment
Successful completion of a security risk assessment and compliance with the University's security recommendations.
5. Privacy Assessment
Successful completion of a Privacy risk assessment and compliance with the University's security recommendations.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
Broader Public Sector (BPS)
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Canadian Free Trade Agreement (CFTA)
Quebec/Ontario
Contract Details
The University will base its selection of qualified suppliers on the following criteria:
Stage 1 - Mandatory Evaluation Criteria
Criteria Weighting (Points)
File #4 – Information Security Requirements Pass/Fail
File #5 – Compliance and Privacy Requirements Pass/Fail
File #6 – Accessibility and Usability Requirements Pass/Fail
Stage 2 - Technical Evaluation Criteria
Criteria Weighting (Points)
File #2 – Functional Requirements 25
File #3 – Non-Functional & Technical Requirements 20
File #7 – Company Information and Experience 5
File #8 – Support, Training & Documentation Resources 10
File #9 – Social and Sustainable Practices 5
Subtotal 65
Stage 4 - Demonstration Evaluation Criteria:
Criteria
Demonstration 15
Subtotal 15
Stage 5 - Financial Evaluation Criteria:
Criteria Weighting (Points)
File # 10 - Table 3 – Total Fixed Project Cost 20
Subtotal 20
Total Evaluated Score 100
Minimum Passing Score
The Minimum Passing Score for Stage 3 -Technical Evaluation Criteria is 70% or 45.5 points out of 65 points.
The Minimum Passing Score for Stage 4 – Demonstration is 70% or 9.75 out of 15 points.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
