Notice of Intended Procurement
Name of Procuring Entity
Ryerson University operating as Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of a mechanical contractor to upgrade the main central Air Handling Units (AHU) at the following buildings:
● Victoria Building (VIC) located at 285 Victoria Street, Toronto; and
● Jorgenson Hall (JOR) located at 380 Victoria Street, Toronto.
The work will happen concurrently in both buildings and include, but not be limited to, the following:
● VIC: Remove and replace existing AHUs on the 7th and 8th floors with new complete with ERV; and
● JOR: Refurbish existing AHUs in mechanical penthouse and provide new ERV.
The University intends to execute CCDC2-2020 Stipulated Sum agreement as amended by the Supplementary Conditions, provided in Appendix E.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/57827 on or before October 24, 2022, 12:00:00 PM EDT.
The submissions will not be opened publicly.
Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:
(a) Insurance:
1. Commercial liability insurance shall be with limits of not less than $5,000,000 per occurrence, an aggregate limit of not less than $10,000,000 within any policy year with respect to completed operations, and a deductible not exceeding $25,000.00. The insurance coverage shall not be less than the insurance provided by IBC Form 2100 (including an extension for standard provincial and territorial form of non-owned automobile liability policy) and IBC Form 2320. Such coverage shall include (i) University as an additional insured, and (ii) a cross liability/severability of interest clause and 30 days' notice of cancellation; umbrella or excess liability insurance may be used to meet the above insurance requirements;
2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required; and
3. “All risk” property insurance covering the Proponent and subcontractors’ owned, rented or leased tools, machinery, equipment and property used for the performance of the Work, including equipment breakdown coverage.
(b) WSIB
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).
(c) Bonding
Digital Construction Act Bonds by a duly licensed surety company authorized to transact a business of suretyship in the province or territory the Deliverables are performed.
● labour and material payment bond in an amount equal to not less than 50% of the Contract Price; and
● a performance bond in an amount equal to not less than 50% of the Contract Price.
Proponents shall refer to the Supplementary Conditions attached in Appendix E for complete information regarding bonds.
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 70% or 35 out of 50 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
• BPS Procurement Directive;
• The Canadian Free Trade Agreement, Chapter Five;
• The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
• Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
Contract Details
The term of the Final Agreement is approximately twelve (12) months or the completion of the project, whichever is longer, followed by the warranty period.
The substantial completion of the project is expected to be on or before September 4, 2023.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Proposal Acknowledgement Form Pass/Fail
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #2 – Company Information 5
File #3 – Relevant Experience 15
File #4 – Project Team 10
File #5 – Project Understanding and Proposed Schedule 15
File #6 – Social and Sustainable Practices 5
Subtotal 50
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Pricing Part I: Total Base Bid Fee 50
(Total Base Bid Fee is more fully described in Appendix D)
Subtotal 50
Total Evaluated Score for Stages 1, 2, and 3 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
