2024-049-AM - Maintenance and Inspection of Critical Electrical Systems

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement

This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit Proposals indicating their organization’s capability and resources in providing Maintenance and Inspection of Critical Electrical Systems, campus wide, at TMU, as further described in Appendix B – Deliverables. 

The University intends to execute a Master Services Agreement, provided in Appendix E

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 


Address and Final Date for Submissions
Submissions must be submitted electronically at  https://tmu.bonfirehub.ca/opportunities/83657  on or before October 23, 2024, 11:00:00 AM

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail
File #2 Certificate of Qualification
File #3 Agreement to Bond

Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 49 Points out of 70 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details

The term of the Final Agreement is 3 years, plus two (2) optional renewal periods of 1 year each, at the discretion of the University.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                             Pass/Fail
File #2 - Certificate of Qualification                                                         Pass/Fail
File #3 – Agreement to Bond                                                                  Pass/Fail

Technical Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)
File #4 – Company Information                                                                 5
File #5 – Relevant Experience                                                                  15
File #6 – Project Team                                                                             15
File #7 - Project Schedule and Methodology                                              20
File #8 – Contractor Safety                                                                      10
File #9 – Social and Sustainable Practices                                                 5

                                                                                                Subtotal  70


Financial Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)

Total Base Bid Fee                                                                                    30
              Subtotal  30

Total Evaluated Score for Stages 2, and 3                                             100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.