Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Supplier Qualification (RFSQ) for International Student Recruitment Services.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/34756 on or before October 28, 2020; 11:00:00 A.M. EDT.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
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- Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.
Such insurance shall include:
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- a cross liability and severability of interests clause;
- an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured; and
- Difference in Condition/ Difference in Limits (DIC/DIL) clause.
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- Privacy Liability and Cyber Risk Insurance covering liabilities resulting or arising from data damage/destruction/corruption, including without limitation, failure to protect privacy, unauthorized access, unauthorized use, virus transmission, denial of service and loss of income from network security failures in connection with the Services provided under this agreement with a minimum limit of two million dollars ($2,000,000) each claim and annual aggregate. Such insurance will also include coverage for notification costs and credit monitoring services. Such insurance will be maintained on a continuous basis for two (2) years subsequent to termination of this Agreement; a standalone Cyber and Privacy policy is not required if this coverage is included under a Technology Errors & Omissions Policy; and
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The Term of the agreement is 3 years.
Prequalification
The University intends to select up to four (4) qualified suppliers per category for the purposes of establishing a Vendor of Record (“VOR”) list. The period of validity of the VOR is three (3) years.
The University intends to prequalify suppliers for the purposes of establishing a Vendor of Record (“VOR”) list. The period of validity of the VOR is 3 years. Future requests for supplier qualification with respect to the VOR will be published on an annual basis.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluated Requirements
Stage 1
EVALUATION CRITERIA SCORING
File #1 – Proponent Acknowledgements:
(a) Completed APPENDIX ‘A’ – PROPONENT ACKNOWLEGEMENT FORM Pass/Fail
Stage 2
EVALUATION CRITERIA SCORING
File #2 – Privacy Requirements:
(a) Completed APPENDIX ‘D’ – PRIVACY REQUIREMENTS (Bonfire Questionnaire Q-03GL) Pass/Fail
Evaluated Criteria
Category 1 International Student Recruitment – India Region
EVALUATION CRITERIA WEIGHTING (POINTS)
File #3 - Company Information 5
File #4 – Relevant Experience 40
File# 5 – Project Management Team 20
File #6 – Understanding the Services 30
File # 7 – Social Policy Programs 5
Total Evaluated Score 100
Category 2 International Student Recruitment- China Region
EVALUATION CRITERIA WEIGHTING (POINTS)
File #3 - Company Information 5
File #4 – Relevant Experience 40
File# 5 – Project Management Team 20
File #6 – Understanding the Services 30
File # 7 – Social Policy Programs 5
Total Evaluated Score 100
Proposals must receive a minimum score of 70 % or 70 out 100 points in Stage 3
The highest scoring proposals as stipulated below for each VOR Search Category will be selected for the VOR:
VOR Categories Maximum Number of Awards Per Category
Category 1- Student Recruitment Services- India Region Award up to four (4) Successful Proponents
Category 2 Student Recruitment Services- China Region Award up to four (4) Successful Proponents
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
Suppliers should also note that only suppliers prequalified will receive further notices of procurement related to the subsequent procurement process.
