Basic Information

Reference Number

0000183754

Issuing Organization

Toronto Metropolitan University

Solicitation Type

RFSQ - Request for Supplier Qualifications - Prequalifications (Formal)

Solicitation Number

2020-107-TS

Title

International Student Recruitment Service

Source ID

PU.AC.ON.219949.C83812

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Purchase Type

One Time Only- Delivery Date:2020/11/16

Description

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)

Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 7243

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
The University is conducting a Request for Supplier Qualification (RFSQ) for International Student Recruitment Services.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/34756 on or before October 28, 2020; 11:00:00 A.M. EDT.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Insurance Requirements

1. 1. Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.

Such insurance shall include:

- - a cross liability and severability of interests clause;
  - an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured; and
  - Difference in Condition/ Difference in Limits (DIC/DIL) clause.

1. 1. Privacy Liability and Cyber Risk Insurance covering liabilities resulting or arising from data damage/destruction/corruption, including without limitation, failure to protect privacy, unauthorized access, unauthorized use, virus transmission, denial of service and loss of income from network security failures in connection with the Services provided under this agreement with a minimum limit of two million dollars ($2,000,000) each claim and annual aggregate. Such insurance will also include coverage for notification costs and credit monitoring services. Such insurance will be maintained on a continuous basis for two (2) years subsequent to termination of this Agreement; a standalone Cyber and Privacy policy is not required if this coverage is included under a Technology Errors & Omissions Policy; and

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The Term of the agreement is 3 years.
Prequalification
The University intends to select up to four (4) qualified suppliers per category for the purposes of establishing a Vendor of Record (“VOR”) list. The period of validity of the VOR is three (3) years.

The University intends to prequalify suppliers for the purposes of establishing a Vendor of Record (“VOR”) list. The period of validity of the VOR is 3 years. Future requests for supplier qualification with respect to the VOR will be published on an annual basis.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluated Requirements

Stage 1
EVALUATION CRITERIA                                                                                                                         SCORING
File #1 – Proponent Acknowledgements:
(a)           Completed APPENDIX ‘A’ – PROPONENT ACKNOWLEGEMENT FORM                                    Pass/Fail

Stage 2
EVALUATION CRITERIA                                                                                                                           SCORING
File #2 – Privacy Requirements:
(a)           Completed APPENDIX ‘D’ – PRIVACY REQUIREMENTS (Bonfire Questionnaire Q-03GL) Pass/Fail
Evaluated Criteria

Category 1 International Student Recruitment – India Region

EVALUATION CRITERIA                                                                                                            WEIGHTING (POINTS)
File #3 - Company Information                                                                                                                      5
File #4 – Relevant Experience                                                                                                                   40
File# 5 – Project Management Team                                                                                                        20
File #6 – Understanding the Services                                                                                                           30
File # 7 – Social Policy Programs                                                                                                                 5
                                                                                                                        Total Evaluated Score        100

Category 2 International Student Recruitment- China Region

EVALUATION CRITERIA                                                                                                            WEIGHTING (POINTS)
File #3 - Company Information                                                                                                                   5
File #4 – Relevant Experience                                                                                                                  40
File# 5 – Project Management Team                                                                                                           20
File #6 – Understanding the Services                                                                                                          30
File # 7 – Social Policy Programs                                                                                                              5
                                                                                                                       Total Evaluated Score        100

Proposals must receive a minimum score of 70 % or 70 out 100 points in Stage 3

The highest scoring proposals as stipulated below for each VOR Search Category will be selected for the VOR:

VOR Categories                                                                              Maximum Number of Awards Per Category
Category 1- Student Recruitment Services- India Region            Award up to four (4) Successful Proponents
Category 2 Student Recruitment Services- China Region           Award up to four (4) Successful Proponents

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Suppliers should also note that only suppliers prequalified will receive further notices of procurement related to the subsequent procurement process.

Dates

Publication

2020/09/30 03:40:01 PM EDT

Question Acceptance Deadline

2020/10/08 11:00:00 AM EDT

Questions are submitted online

Closing Date

2020/10/28 11:00:00 AM EDT

Contact Information

Tim Sage

416-979-5000 ext. 7243

bids@ryerson.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall obtain all RFP Documents on the MERX site available at www.merx.com

Proponents shall submit all required documents on the Bonfire website available at:

https://ryerson.bonfirehub.ca/opportunities/34756

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.