Basic Information

Reference Number

0000214323

Issuing Organization

Toronto Metropolitan University

Project Type

RFP - Request for Proposal (Formal)

Project Number

2021-119-AW

Title

Elevator Maintenance and Repair Services for 36 Elevators

Source ID

PU.AC.ON.219949.C104400

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Job Location

Ryerson Campus, downtown Toronto

DescriptionA - Latest Amendment

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of elevator repair and maintenance services for thirty six (36) elevators at Ryerson.

The Deliverables are more fully described in Appendix B of the RFP.

Ryerson intends to execute the Master Service Agreement attached as Appendix E.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/47114 on or before January 27, 2022, 11:00:00 AM EST.

The submissions will not be opened publicly.

Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to Ryerson, in accordance the timeframes specified by Ryerson:

Insurance

(a)    Commercial General liability insurance in the amount of not less than five million dollars ($5,000,000.00) for any one occurrence for bodily injury, property damage including loss of use, or death. Such insurance shall, at a minimum, include coverage of broad form property damage, contractual liability, completed operations and product liability and such other types of insurance as would be carried by a prudent person performing such services and as Ryerson, may from time to time, require. Such policy shall include Ryerson as an additional insured, include a cross liability/severability of interests clause;

(c)    Standard automobile liability insurance covering vehicles owned by the Supplier and non-owned vehicles with limits of not less than two million dollars ($2,000,000.00), if applicable to this type of service;

(d)    Professional liability insurance to cover against Claims made for errors or omissions of, or negligent acts, attributable to, or relating to the performance of the Supplier's Services under this Agreement, with limits of not less than two million dollars ($2,000,000.00) per claim and a deductible or a self-insured retention not to exceed $25,000.00 per claim. Such insurance shall be maintained from the inception of this Agreement until two (2) years following the earlier of the termination of this Agreement or completion of the Supplier’s Services; and,

(e)    “All risks” property insurance covering the Supplier and Subcontractors’ owned, rented or leased tools, machinery, equipment and property used for the performance of the Work, including equipment breakdown coverage. Such policy shall include a waiver of subrogation rights which the Supplier’s insurer may have against Ryerson.

WSIB

A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than three million dollars ($3,000,000.00).

Health and Safety Policy

A copy of their current and in place health and safety policy, program or plan as it relates to the Deliverables.
d. Agreement to Comply with Ryerson University COVID-19 Vaccination Policy
A completed and signed Agreement to Comply Ryerson University COVID-19 Vaccination Policy as provided in Appendix K.

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail

Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 70% or 35 out of 50 Points.
The Minimum Passing Score for Stage 4: Presentation is 70%, or 17.5 out of 25 Points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

•              BPS Procurement Directive;
•              The Canadian Free Trade Agreement, Chapter Five;
•              The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
•              Canada-European Union Comprehensive Economic and Trade Agreement (CETA);

Contract Details
The term of the Final Agreement is approximately one (1) year and four (4) months, plus one (1) optional renewal period of 2 (two) years, in the discretion of Ryerson.

The Expiry Date of this Agreement is expected to be July 31, 2023, or, if the original term is extended, the final date of the extended term.

Mandatory Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Proposal Acknowledgement Form                                                                               Pass/Fail

Technical Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
File #2 - Company Information                                                                                            8
File #3 – Experience                                                                                                          13
File #4 – Proponent’s Team – Dedicated Mechanic                                                         9
File #4 – Proponent’s Team – Site Supervisor                                                                  3
File #5 – Understanding the Assignment                                                                           15
File #6 – Social and Sustainable Practices                                                                       2
                                                                                                                        Subtotal                    50

Financial Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Pricing Part I: Total Price for Maintenance                                                                      20
Pricing Part II: Hourly Rates – Dedicated Mechanic                                                        3
Pricing Part II: Hourly Rates – Site Supervisor                                                                 2
Pricing Part III: Part Markup (%)                                                                                       5
              Subtotal    30

Presentation Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Presentation                                                                                                                       20
              Subtotal    20

Total Evaluated Score for Stages 1, 2, 3 and 4                                                       100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2021/12/16 01:22:16 PM EST

Questions are submitted online

Closing DateA - Latest Amendment

2022/01/27 11:00:00 AM EST

Onsite Visit

2022/01/12 09:00:00 AM EST

Contact Information

Amanda Wood

416-979-5000 ext. 556981

amandad.wood@ryerson.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2022/01/12 09:00:00 AM EST

Location

Ryerson Campus, downtown Toronto
Event Note
Site Visit(s) are optional and Proponents must register in advance if they wish to attend.
To gain a better understanding of the existing site conditions and constraints, all Proponents are requested to attend the optional site meeting, scheduled for the following date:
- Wednesday January 12, 2022 at 9AM local Toronto Time
It is anticipated that the Site Tour will be all day.

Proponents must register in advance if they wish to attend.

Registration closing: Monday January 10, 2022 at 2:00 p.m.

To register to attend a Site Visit, please email bids@ryerson.ca with the following information:
- Name;
- Email;
- Phone number; and
- Company;
Site Visit(s) will be completed in accordance with Ryerson’s COVID-19 Requirements for visitors. This will include practicing physical distancing, the use of PPE (masks), completion of a health-screening questionnaire and following Toronto Public Health guidelines.
Proponents MUST ensure any employee attending the site visit are fully vaccinated and each attending employee must complete the Health Screening questionnaire on the day of the scheduled site tour.

For directions, please see our website at: http://www.ryerson.ca/maps
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall submit all required documents on the Bonfire website available at: https://ryerson.bonfirehub.ca/opportunities/47114

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