Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of the design and develop permit drawings for two (2) diverse communications duct bank pathways to service the 202 Jarvis Street Site and the 277 Victoria Street Site, as further described in Appendix B.
The University intends to execute a Professional Services Agreement for Prime Consulting Services, provided in Appendix E.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/67124 on or before July 7, 2023, 11:00:00 AM EDT.
The submissions will not be opened publicly.
Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:
Insurance:
1. Commercial General Liability Insurance against claims for bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include the following clauses and/or endorsements;
- Pay on behalf of
- Deductible
- Primary and noncontributory
- Cross liability and severability of interests or Separation of insureds;
- an endorsement naming the University, its governors, trustees, officers and employees as an Additional Insured.
2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, if applicable to the type of work performed under this Agreement, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
3. Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of work performed under this Agreement. This insurance policy is required to be maintained until Substantial Performance of the Work and for a period of twenty-four (24) months after the completion of the Work;
4. “All risk” property insurance covering the Successful Proponent and any of their subconsultant owned, rented or leased tools, machinery, equipment, and property used for the performance of the work, including equipment breakdown coverage, if applicable to the type of work performed under this Agreement
WSIB (or equivalent)
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 40 out of 65 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
• BPS Procurement Directive;
• The Canadian Free Trade Agreement, Chapter Five;
• The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
• Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
Contract Details
The term of the Final Agreement is the successful completion of the Project, which is estimated to be approximately two (2) years.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Proposal Acknowledgement Form Pass/Fail
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #2 – Company Information 5
File #3 – Relevant Experience 20
File #4 – Proponent’s Team 20
File #5 – Understanding the Assignment 15
File #6 –Social and Sustainable Practices 5
Subtotal 65
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Pricing Part I: Total Evaluated Price 30
Pricing Part II: Hourly Rates 5
Subtotal 35
Total Evaluated Score for Stages 1, 2, and 3 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
