Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal for Athletic Uniforms, Related Apparel and Accessories.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before August 30, 2021, 11:00:00 AM EDT.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
(a) Commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability The policy is to include the following:
• Ryerson as an additional named insured with respect to liability arising in the course of performance of the Supplier’s obligations under, or otherwise in connection with, the Agreement
• Contractual liability coverage
• cross-liability and severability of interests clause
• employers liability coverage (or compliance with the paragraph below entitled “Proof of W.S.I.A. Coverage” is required)
• an obligation on the Supplier’s insurer to provide 30 day written notice of cancellation, termination or material change to Ryerson
• tenants legal liability coverage (if applicable and with suitable sub-limits)
• non-owned automobile coverage with blanket contractual coverage for hired automobiles
(b) Professional liability insurance containing at least $2,000,000 limit of coverage for all persons and services connected with this Agreement; and,
(c) Privacy Liability and Cyber Risk Insurance covering liabilities resulting or arising from data damage/destruction/corruption, including without limitation, failure to protect privacy, unauthorized access, unauthorized use, virus transmission, denial of service and loss of income from network security failures in connection with the Services provided under this agreement with a minimum limit of two million dollars ($2,000,000) each claim and annual aggregate. Such insurance will also include coverage for notification costs and credit monitoring services. Such insurance will be maintained on a continuous basis for two (2) years subsequent to termination of this Agreement; and
- Valid WSIB Clearance Certificate or alternatively Private Employer’s Liability in the amount of $2MM.
Mandatory Submission Requirements
CRITERIA WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form Pass/Fail
Technical Submission Requirements
CRITERIA WEIGHTING (POINTS)
Company Information 5
Relevant Experience 20
Project Management Team 15
Transition Plan 20
Social and Sustainable Practices 5
Subtotal 65
Minimum Passing Score for Stage 2 Technical Evaluation is 70%.
Financial Submission Requirements
CRITERIA WEIGHTING (POINTS)
Pricing Part I–Bid Table 1- Total Fixed Fee-Evaluated
• Total of Table # 1- Athletic Uniforms & Table # 2 – Related Apparel & Accessories 20
Pricing Part II- Incentives- Evaluated 15
• Table 3(A) Annual Rebate Thresholds & Table 3(B) Cumulative Net Spend Volume
(YR 1 to YR 5) Rebate Threshold (7)
• Table 3(C) Other Incentive, Allowances & Recognition Awards (8)
Subtotal 35
Total Evaluated Score 100
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the agreement is 3 years plus 2- (1) year extensions.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
