Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Susie Temou, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 553427
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of an upgrade of an existing Olympus IX83 fluorescence inverted microscope to a spinning disc confocal microscope capable of dual-camera acquisition.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/71294 on or before
on or before October 17, 2023, 11:00:00 AM EST.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
(a) commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability The policy is to include the following:
• Ryerson as an additional named insured with respect to liability arising in the course of performance of the Supplier’s obligations under, or otherwise in connection with, the Agreement
• Contractual liability coverage
• cross-liability and severability of interests clause
• employers liability coverage (or compliance with the paragraph below entitled “Proof of W.S.I.A. Coverage” is required)
• an obligation on the Supplier’s insurer to provide 30 day written notice of cancellation, termination or material change to Ryerson
• tenants legal liability coverage (if applicable and with suitable sub-limits)
• non-owned automobile coverage with blanket contractual coverage for hired automobiles
(b) Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required.
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
Minimum Passing Score
The Minimum Passing Score is 70% or 52.5 out 75 points for Stage 2 - Technical Evaluation criteria.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
Broader Public Sector (BPS)
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Canadian Free Trade Agreement (CFTA)
Quebec/Ontario
Contract Details
The term of the Final Agreement is 1 year.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Proposal Acknowledgement Form Pass/Fail
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Company Information 5
Technical and Functional Requirements 35
Proposed System 20
Training 10
Social Policy Programs 5
Subtotal 75
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Pricing Part I-Bid Table 1– Total Fixed Fee 25
Subtotal 25
Total Evaluated Score 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
