Basic Information

Reference Number

0000089976

Issuing Organization

Toronto Metropolitan University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2018-072-TS

Title

2019 Admissions Handbook Production and Distribution

Source ID

PU.AC.ON.219949.C83812

Agreement Types

Broader Public Sector (BPS)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Purchase Type

One Time Only- Delivery Date:2018/05/29

Description

Tender Notice

Procuring Entity: Ryerson University

Address:
Ryerson University
Purchasing Services
350 Victoria Street
Toronto, Ontario
Canada, M5B 2K3

Description:
The purpose of this RFP is to select a commercial print provider that can provide the production and distribution of the 2019 Admissions Handbook for the University Relations department at Ryerson. The Successful Proponent must be certified by the Forest Stewardship Council (FSC) and must provide proof of certification.

Ryerson University intends to select a Successful Proponent who can demonstrate through their Proposal the ability to provide excellent print quality required for the 2019 Admissions Handbook. The Successful Proponent shall be awarded to provide services which shall include but are not limited to:
              4-colour print production including proofs, mocked-up dummy with all elements, samples and press approvals;
              Split deliveries to Canadian locations (approximately 1,200 locations);
              Warehousing of (33,000) handbooks in inventory at the Successful Proponent’s premises for a maximum of six (6) months.

Tendering Website:
Suppliers will find the tender documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website.

Procurement Method:
Open tender whereby all interested suppliers may submit a response.

Estimated Quantities:
Available within the tender document.

Submission Details:
Suppliers shall submit their response using Bonfire at: https://ryerson.bonfirehub.ca/opportunities/14868

Submission Deadline:
May 28, 2018, 11:00:00 AM EDT

Public Opening:
Not Applicable.

Conditions for Participation:
FSC Certification
The Successful Proponent must be certified by the Forest Stewardship Council (FSC) and must provide proof of certification.
Insurance Requirements

commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability The policy is to include the following:
Ryerson as an additional named insured with respect to liability arising in the course of performance of the Supplier’s obligations under, or otherwise in connection with, the Agreement
Contractual liability coverage
cross-liability and severability of interests clause
employers liability coverage (or compliance with the paragraph below entitled “Proof of W.S.I.A. Coverage” is required)
an obligation on the Supplier’s insurer to provide 30 day written notice of cancellation, termination or material change to Ryerson
tenants legal liability coverage (if applicable and with suitable sub-limits)
non-owned automobile coverage with blanket contractual coverage for hired automobiles

professional liability insurance containing at least $2,000,000 limit of coverage for all persons and services connected with this Agreement.

Mandatory Submission Requirements:

Proposal Acknowledgement Form
FSC Certificate

Scored Submission Requirements:

Company Information
Relevant Experience
Project Management Team
Project Plan
Understanding the Services
Pricing

Complete submission requirements are provided within the tender document.

This procurement is covered by:

Chapter 5 of the Canadian Free Trade Agreement
Chapter 9 of the Ontario-Quebec Trade and Cooperation Agreement

Time-Frame for Delivery/Duration of Agreement:
1 year with four (4) optional renewal periods of 12 months each.

Additional Options:
Available within the tender document.

Negotiation:
At the end of the evaluation process, Ryerson University may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

Electronic Auction:
The process does not involve an electronic auction.

Supplier Prequalification:
Not Applicable

Responses must be submitted in English.

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to download the tender document, which contains the most current information.

If there is a conflict between the tender document and this Tender Notice, the tender document will take precedence.

Dates

Publication

2018/05/09 11:06:16 AM EDT

Question Acceptance Deadline

2018/05/16 11:00:00 AM EDT

Questions are submitted online

Closing Date

2018/05/28 11:00:00 AM EDT

Contact Information

Tim Sage

416-979-5000 ext. 7243

bids@ryerson.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Submission Details:
Suppliers shall submit their response using Bonfire at: https://ryerson.bonfirehub.ca/opportunities/14868

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