Basic Information

Reference Number

0000286920

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P25-072

Title

RENTAL OF EXAM TABLES AND CHAIRS

Source ID

PU.AC.ON.322261.C101486

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 1 year
Option: 2+2

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York University requires the rental of tables and chairs for special events throughout the calendar year at the Keele and Glendon campuses. The majority of rentals required occur during exam periods: Spring (March/April) and Fall (November/December). Any other events are scheduled as necessary.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
March 6 2025, 3:00:00 pm ET (local time).

Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:

Proponent's Qualifications and Experience
HD Photographs of at least 720 pixels of the proposed tables and chairs
Methodology and Deliverables
References
Insurance and WSIB Certificate of Clearance
Pricing Schedule
Samples of training
Acknowledgement – Section 9.0

Complete submission requirements are provided within the RFP documents.

Scored Criteria:

Proponent's Qualifications and Experience
Methodology of Service Delivery
Pricing

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
TBD

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2025/02/05 04:19:20 PM EST

Question Acceptance Deadline

2025/02/28 04:00:00 PM EST

Questions are submitted online

Yes

Closing Date

2025/03/06 03:00:00 PM EST

Contact Information

Mabel Wang

416-736-2100 ext. 77562

wangmabl@yorku.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

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