2025-019-TS - Facility Management for MaRS Research Facility (Suite 1105)

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal (RFP) for Facility Management for MaRS Research Facility (Suite 1105).

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 


Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca on or before April 2, 2025 at 11:00:00 A.M EDT.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Insurance Requirements

i.     Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.  Such insurance shall include a cross liability and severability of interests clause and an endorsement naming the University, its governors, trustees, officers and employees as an Additional Insured;
ii.    Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
iii.   Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services.

WSIB

Provide a valid WSIB Clearance Certificate or alternatively Private Employers Liability in the amount of $2MM.

Minimum Passing Score

The Minimum Passing Score of Stage 2 – Evaluated Criteria is 70% or 52.5 out of 75 points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the agreement is three (3) years with Two (2) optional one (1) extension


The University will base its selection of qualified suppliers on the following criteria:

Stage 1-Mandatory Evaluation Criteria:

CRITERIA                                                                                                                                              WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form                                                                                                 Pass/Fail

Stage 2- Technical Evaluation Criteria:

      CRITERIA                                                                                                                                       WEIGHTING (POINTS)
File # 2 - Company Information                                                                                                                              5
File # 3 - Relevant Experience                                                                                                                              25
File # 4 - Project Management Team                                                                                                                    30
File # 5 - Transition and Project Plan                                                                                                                    10
File # 6 - Social and Sustainable Practices                                                                                                            5
                                                                                                                                                                Subtotal  75
  Minimum Passing Score*     52.5

Stage 3- Financial Evaluation Criteria:

CRITERIA                                                                                                                                              WEIGHTING (POINTS)
Pricing Part I- Average Total Annual Fixed Fee-Year 1 to Year 5                                                                   19
Pricing Part II- Table 1- Business Hours- Service Technician- Hourly Rates- Year 1;                                      2
Pricing Part II- Table1- Business Hours- HVAC Technician- Hourly Rates- Year 1;                                         2
Pricing Part II- Table 1- Business Hours- Electrician- Hourly Rates- Year 1;                                                   2
Pricing Part II- Table 1- Business Hours- Plumber- Hourly Rates- Year 1                                                        2
Pricing Part II- Table 2- Premium Hours- Service Technician- Hourly Rates- Year 1;                                      2
Pricing Part II- Table2- Premium Hours- HVAC Technician- Hourly Rates- Year 1;                                         2
Pricing Part II- Table 2- Premium Hours- Electrician- Hourly Rates- Year 1;                                                   2
Pricing Part II- Table 2- Premium Hours- Plumber- Hourly Rates- Year 1                                                       2
                                                                                                                                                         Subtotal    35

                                                                                                                            Total Evaluated Score         110



Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.