Basic Information

Reference Number

0000289510

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P25-102

Title

Bilingual Creative Services - Glendon

Source ID

PU.AC.ON.322261.C80817

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Term: 2025/05/01 12:00:00 AM EDT - 2028/04/30 12:00:00 AM EDT

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
The objectives of this RFP are to:

Create a roster of bilingual agencies and individuals with the appropriate expertise in conceptual design and development, advertising planning & execution, graphic design, digital design and marketing;
Select agencies and individuals, that will work effectively with University units and within University processes to produce compelling, consistent and integrated communications; and
Create and maintain business relationships that are mutually beneficial, rewarding and supportive for York and its preferred suppliers.

Bilingual Creative Services will require that the Selected Proponent will produce materials in French and in English. Campaign slogans and ad copy translated from English to French will not be accepted. Agency must demonstrate capacity to create creative service design that speaks (literally) and connects with aspirations of Franco-Ontarians and other audiences with authenticity.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
April 15, 2025 at 3:00:00 pm ET.

Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:

Qualifications and Experience
Methodology
Timetable/Workplan
Samples/Case Studeis
References
Deliverables
Acknowledgement – Section 9.0
Pricing Schedule – Section 10.0

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications and Experience
Methodology
Case Studies/Samples
Deliverables
Financial Evaluation; and
Short-Listed Proponent Presentation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Service implemented by a tentative date of May 1, 2025

Duration of Agreement:
The term of the Agreement shall be for thirty-six (36) months.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Available within the tender document

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2025/03/18 03:40:50 PM EDT

Question Acceptance Deadline

2025/04/08 11:59:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/04/15 03:00:00 PM EDT

Contact Information

Carolyn Fasick

416-736-2100 ext. 44626

cfasick@yorku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

- Samples Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

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