Basic Information

Reference Number

0000228124

Issuing Organization

McMaster University

Owner Organization

McMaster University

Solicitation Type

RFSQ - Request for Supplier Qualifications - Prequalifications (Formal)

Solicitation Number

JC 04-22-870

Title

Laboratory Equipment and Supplies

Source ID

PU.AC.ON.224221.C98699

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario

Delivery Point

Ontario, Canada

Purchase Type

Duration: 3 years

Description

McMaster University (the “University”), on behalf of the participating partner institutions of the Ontario University Professional Procurement Management Association (“OUPPMA”), is issuing the RFSQ Documents for the purpose of qualifying prospective suppliers and establishing a qualified supplier system for the goods and/or services briefly described in the RFSQ Data Sheet and set out in the Draft Master Agreement (the “Goods and/or Services”) of the University and each participating partner institution. Upon mutual agreement, the Successful Proponent(s) agree to offer the same privileges extended to the members of the OUPPMA(for membership refer to https://www.ouppma.ca/about. The Successful Proponent(s) shall honour all of the terms and conditions of this Agreement for purchase orders from these OUPPMA members, however, neither the OUPPMA nor any of its members assume any obligation on behalf of these organizations. Each participating member will be responsible to enter into a separate agreement with the Successful Proponent(s) based on the terms and conditions of this RFSQ, detailing procurement methods, delivery locations, schedules, and payment arrangements. The RFSQ number is set out in the RFSQ Data Sheet (the “RFSQ Number”).

The RFSQ competition will be open to any entity described in RFSQ Section 3.15(1). In the RFSQ Documents, individuals or firms that submit documents in response to this RFSQ Process are referred to as “Proponents”. The entity or entities that are qualified in accordance with this RFSQ Process to be added to the qualified supplier list for the Goods and/or Services (“Qualified Supplier List” or “QSL”) are referred to as the “Successful Proponent(s)”. Successful Proponents that execute a Final Master Agreement with the University or participating partner institution are referred to as “Qualified Suppliers”. For ease of reference, prospective proponents, whether or not they submit a proposal in response to this RFSQ Process (a “Proposal”), are also referred to as “Proponents”.

The process to select the Successful Proponents for the purposes of the Qualified Supplier List will commence with the issuance of the RFSQ Documents (as defined in RFSQ Section 2.1(1)) and will terminate when the University selects the Successful Proponent or Successful Proponents (the “RFSQ Process”).

The full description of the Goods and/or Services is set out in the Draft Master Agreement. The final master agreement entered into between the University or participating partner institution and a Successful Proponent pursuant to this RFSQ Process is referred to as the “Final Master Agreement”.

Successful Proponents are required to execute a Final Master Agreement after the conclusion of successful negotiations with the University and participating partner institutions. Proponents are cautioned that the execution of a Final Master Agreement does not commit the University or any participating partner institution to purchase any Goods and/or Services from any Qualified Supplier.

Dates

Publication

2022/07/13 02:24:36 PM EDT

Question Acceptance DeadlineA - Previous Amendment

2022/08/31 02:00:00 PM EDT

Closing DateA - Previous Amendment

2022/09/14 02:00:00 PM EDT

Contact Information

James Carnemolla

A - Previous Amendment

905-525-9140 ext. 24587

A - Previous Amendment

carnemoj@mcmaster.ca

A - Previous Amendment

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Submission of Proposals and Late Proposals

1. Each Proponent is required to submit its Proposal on Bonfire at the link that is set out in the RFSQ Data Sheet before the Submission Deadline and in accordance with the requirements set out in this RFSQ Section 5.1.

2. For the purpose of this RFSQ Process, the determination of whether a Proposal is submitted on or before the Submission Deadline will be based on the electronic time and date set out in the Bonfire portal without consideration as to the time and date it was sent by the Proponent.

3. It is the sole responsibility of the Proponent to ensure that its Proposal is received by the University on or before the Submission Deadline. It is the sole responsibility of the Proponent when submitting a Proposal to ensure that it is submitted correctly and in accordance with Bonfire’s rules and requirements. For assistance with registration, login credentials, subscription information, fees and general use of Bonfire, Proponents are advised to contact Bonfire directly at Support@GoBonfire.com. Proponents can also visit the Bonfire help forum at https://support.gobonfire.com/hc/en-us.

4. With respect to submission of Proposals, Proponents are advised as follows:

Only Proposals received from Proponents who have obtained the documents directly from MERX or from the University pursuant to RFSQ Section 2.3(2) will be considered for the purposes of this RFSQ Process.
The University will not accept responsibility for the delivery of any Proposal that is delivered other than by submitting in Bonfire, and will not accept, acknowledge, or return hard copy, facsimile or electronically emailed Proposals. For greater certainty, Proponents should not send the Contact Person an e-mail containing any Proposal or portion thereof.
Each Proponent is required to submit, electronically in Bonfire, an electronic copy of the complete Proposal on or before the Submission Deadline. Each Proponent is required to submit its Proposal electronically in Bonfire in accordance with the requirements set out in Bonfire. Each Proponent should submit separately, in the file format specified in Bonfire, each of the following portions of its Proposal in the dedicated section of Bonfire that is labeled to correspond with the applicable portion of the Proposal:
- a completed Proposal Submission Form;
- a completed Conflict of Interest Declaration;
- a completed Reference Form;
- a completed Technical Submission; and
- a completed Financial Submission.

Proponents are advised that only one file may be uploaded to each dedicated section of Bonfire unless otherwise specified in Bonfire. Proponents are cautioned that if a Proponent attempts to upload more than one file into the same dedicated section, the file that was originally uploaded to the section will be overwritten.

Proponents are advised that minimum system requirements for Bonfire include Internet Explorer 11+, Google Chrome, Microsoft Edge or Mozilla Firefox. Proponents are advised that Javascript must be enabled in order for Bonfire to function.

Proponents should allow sufficient time to submit and upload their Proposals. If a Proposal contains many large documents or if the Proponent is not running on high speed internet, the Proponent may require additional time in order to complete the submission and should budget time for submission of the Proposal accordingly. Proponents are cautioned that Bonfire will not allow the submission of a Proposal or portion of a Proposal if,

the Submission Deadline passes prior to a Proponent commencing the upload or submission of the Proposal or portion of the Proposal; or
the Submission Deadline passes while a Proponent is in the process of uploading or submitting its Proposal or portion of a Proposal.

If a Proponent experiences an issue with submission of its Proposal, the Proponent is advised to contact Bonfire directly at the e-mail address set out in RFSQ Section 5.1(3). The University will be unable to assist with any Bonfire-related issues.

The largest individual file size that can be submitted by a Proponent through Bonfire is 1000 MB, although there is no limit to the number of files that can be submitted. If any individual file size is over 1000 MB, the Proponent is advised to divide its Proposal portions into multiple files in accordance with the following rules:

the Proponent will maintain the separation between the Technical Submission and the Financial Submission, and will ensure that no individual file contains a portion of the Technical Submission and the Financial Submission;
the Proponent will clearly and legibly identify each file as a part of the Technical Submission or a part of the Financial Submission;
the Proponent will clearly and legibly label each file in a sequential manner such that the University is able to re-construct each of the Technical Submission and the Financial Submission (for example, “Technical Submission, Part 1”, “Technical Submission, Part 2”); and
the Proponent will ensure that any division of the Proposal into multiple files is done in a logical manner such that clearly identifiable sections of the Proposal are contained in the same file or group of files.

Each Proponent should receive an email confirmation receipt with a unique confirmation number once it has submitted its Proposal.

5. A Proposal that is not submitted in accordance with the requirements of this RFSQ Section 5.1 may be rejected by the University and the University will not be under any obligation to notify the Proponent that the Proposal was not submitted in accordance with the requirements of this RFSQ Section 5.1. A Proponent has not successfully submitted a Proposal if it has not successfully submitted a Technical Submission and a Financial Submission on or before the Submission Deadline.

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