Information de base

Numéro de référence

0000077403

Organisation émettrice

Municipality of North Grenville

Organisation propriétaire

Municipality North Grenville

Type d’appel d’offres

DDP - Demande de proposition (Formel)

Numéro d’appel d’offres

NG_Tres_18-01

Titre

Outsourcing Payroll Services

Code d’identité d’origine

PU.MU.ON.551535.C94107

Type d’accord

Appel d’offres ouvert (AOO)

Détails

Emplacement

Canada, Ontario, Région de la capitale nationale

Point de livraison

Municipality of North Grenville

Type d’achat

Durée: annually for up to 5 years

Description

The Municipality of North Grenville is seeking proposals from qualified service providers for on-going professional payroll services. Functions to be included in the proposed managed payroll solution include but are not limited to:
1) All Payroll Data Entry and System Configurations

Calculate retroactive pay
Calculate stat pay
Administer wage garnishments
Configure earnings, deductions, new pay codes, pay calendars and taxable benefits
Configure calculations for special deductions such as unions, benefits and OMERS Pension Plan
Ensure compliance with all Provincial and Federal legislation as well as agencies such as WSIB
Audit input data for completeness and reasonableness
Import/enter hours
Enter new hires, terminations, returns, and department changes

2) All Pay Cycle Processing Functions

Verify balances for pay cycle
Run payroll preview and Payroll Summary Report to validate output before final processing
Conduct reasonableness checks and trend analysis to identify significant variances between pays
Submit pay to system for processing
Pay employees via EFT or checks and issue pay statements

3) All Off-cycle Activities

Process off-cycle payments and extra runs
Administer stop checks and overpayments
Manual check input
Generate ROEs
Enter and process annual increases and bonus payouts

4) All Reports, Reconciliations and Remittances

Account reconciliation
Submit required government reports
Remit to 3rd parties with required reports
Update 3rd parties with interface files
Remit government taxes
Produce payroll reports
Generate General Ledger data

5) All Year-end Processing

Plan and lead the year-end activities
Audit year-end data for completeness and reasonableness
Input year-end adjustments
Create tax forms
File year-end summaries: T4, RL-1, CSST, EHT, WSIB, WCB
Remit to CRA, RELEVEF, CSST, WSIB, EHT

6) All Other Pay Administrative Activities

Maintain best practices to ensure quality, compliance and privacy
Hire, train and manage bonded and certified payroll specialists
Plan for business continuity and disaster recovery
Employee enquiry handling and verification of employment
Plan and make changes to payroll configuration in support of organization changes to policies and processes (change controls)
Agency audit and inquiry support
Answer internal payroll enquiries
Maintain payroll systems and software (servers, data centers, updates)

Afficher davantage

Dates

Publication

2018-02-01 10h27:29 HNE

Intention de soumissionner

Non disponible

Échéance de la réception des questions

2018-02-16 16h00:00 HNE

Questions sont soumises en ligne

Non

Date de fermeture

2018-02-23 12h00:00 HNE

Information du contact

Kirsten Rahm

613-258-9569 ext. 108

krahm@northgrenville.on.ca

Préférences, directives ou exigences de l’acheteur

Exigences générales

- Assurances requises

- Formation requise

Processus de soumission

Type de soumission

Soumission physique

Directives additionelles d’appel d’offres

Please provide two (2) copies of the proposal in a sealed package, clearly identified as to the contents and addressed to:

          The Municipality of North Grenville
          285 County Road 44
          Box 130
          Kemptville, ON   K0G 1J0
          Attention: Nicole Zywicki
                           Director of Finance/Treasurer

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