RFP-0048-2017 - Data Management and File Matching Services

PROJECT SCOPE
 
On-going services:

1. MPAC intends to engage a data management and data matching services Provider to provide all on-going maintenance and system/technical support of MPAC’s Names Database
2. The Provider will host and maintain MPAC’s People Data Portal used for stakeholder search, reporting, product and service requests and posting for product retrieval
3. The Provider will prepare and provide/post on-going by-election products
4. The Provider will take extracted data from MPAC’s property assessment system and merge it into the Names Database on a monthly or as required basis
5. The Provider will complete quarterly data matching/cleansing routines within the Names Database using the National Register of Electors (NROE) files that MPAC receives from Elections Canada
6. The Provider will complete quarterly data matching/cleansing routines within the Names Database using the Ministry of Government and Consumer Services deceased names files
7. The Provider will provide data-matching results to MPAC (as required) for the purposes of maintaining any required updated information in MPAC’s property assessment database (i.e. deceased owners/tenants and school support changes)
8. The Provider will use data from MPAC’s Names Database to support the production of the legislated Annual School Support Listing and delivery/posting for stakeholder product retrieval
9. The Provider will use data from the Names Database to prepare Juror’s Duty Lists provided to the Ministry of the Attorney General and delivery/posting for stakeholder product retrieval
10. MPAC requires services provided to be compliant with the Accessibility for Ontarians with Disabilities Act (AODA) wherever applicable

1. The Provider will prepare and provide/post the Population of the Electoral Groups (PEG) report
2. The Provider will host MPAC’s online elector confirmation and update service
3. The Provider will upload information, extracted by the Provider, from MPAC’s online elector confirmation and update service into MPAC’s Names Database
4. The Provider will implement and post MPAC Stakeholder-specific re-direct messaging from MPAC’s online elector confirmation and update service which serves to re-direct electors to their local Municipality, District Social Services Administration Board or School Board office/website for the purposes of confirming/updating elector information for the purposes of Municipal, DSSAB and School Board Voters’ Lists
5. The Provider will apply Canada Post Address Accuracy routines against MPAC’s Names Database datasets prior to preparing all MPAC enumeration/electoral products
6. The Provider will prepare and provide/post all MPAC enumeration/electoral products
7. The Provider will receive and upload all Voters’ List Revisions, submitted by Ontario Municipalities, DSSABs and electing School Boards within 30 days of a regular election event (2018 and 2022), into the Names Database
8. The Provider will complete MPAC requested analytics following the ingestion of Voters’ List Revisions into the Names Database and provide results to MPAC for reporting purposes, demonstrate accuracy of process and determine key learnings for future planning purposes