This Request for Proposals (the “RFP”) is an invitation by the Coordinating Entity to prospective proponents to submit proposals for Rental uniforms, and related items as further described in Section A of the RFP Particulars (Appendix D) (the “Deliverables”).
The Coordinating Entity, as identified on the cover page, is issuing this RFP and administering the RFP process on behalf of the Purchaser(s) identified in Section B – Material Disclosures of the RFP Particulars (Appendix D).
The Winnipeg Regional Health Authority (WRHA), on behalf of WRHA Nutrition and Food Services Division Regional Distribution Facility (RDF) is accepting bids for the provision of Rental Uniforms, Floor Mats and Related Items in Winnipeg, Manitoba.
It is the intent to enter into an Agreement of three (3) years and two (2) option years with one or more proponents who will undertake to provide the services as identified in this RFP. The decision to exercise the optional terms shall be at the sole discretion of the WRHA. Proponents will have the ability to subcontract if required.
It is anticipated that the Agreement will be effective on or about July 1, 2021.
WRHA NUTRITION AND FOOD SERVICES (NFS) OVERVIEW
The WRHA – Nutrition & Food Services (NFS) is committed to providing high quality, nutritious patient/resident meals and related services utilizing advanced standards of clinical practice and food service technology.
Over 8,000 customized meals are assembled and delivered to patients and residents daily. Annually, over 2.8 million meals are provided through WRHA’s NFS division to eight healthcare facilities in Winnipeg.
The NFS’s Regional Distribution Facility (RDF) is a 46,000 square foot building built in 1998 that is situated on a 4.3 acre lot in the St. Boniface Industrial Park. The building is equipped with the latest chilled meal preparation technology consisting of portioning, tray assembly, delivery and warewashing.
The building is divided into several functional zones including:
- administration
- diet office
- receiving, storage, decasing,
- meal preparation
- tray assembly
- warewashing
This design ensures a forward flow of product that is consistent with recommended HACCP (Hazard Analysis and Critical Control Points) guidelines.
WRHA-NFS, Regional Distribution Facility (RDF) assembles, transports and distributes patient/resident meals, nourishments and ward stocks to eight long-term care and acute sites in a refrigerated environment using 28 foot, 3 ton refrigerated trucks. Following meal service, the soiled trays are loaded into carts and transported by refrigerated trucks back to the RDF for tray and cart washing.
WRHA-NFS also provides meals to Meals-On-Wheels Congregate Meal programs and Crisis Centres. The meals are re-thermalized at each site in either a trayed or bulk format, centrally or de-centrally depending on the site.
Two (2) tertiary care sites, Health Sciences Centre (650 beds) and St. Boniface General Hospital (550 beds) do not, as of yet, receive patient meals from WRHA-NFS. The patient food service at these two (2) sites is conventional. Negotiations continue with stakeholders to convert the operations to cold plating. The patient food service at Health Sciences Centre is managed by WRHA-NFS.
A clinical database consisting of 97 different diet types based on the Regional Diet Compendium plus combinations provide Registered Dietitians with an effective tool for nutritional care planning. This database also has the ability to accommodate dietary requirements as well as likes and dislikes in a variety of ways.
The three-week cycle menu provides a wide variety and choices including ethnic and religious food preferences such as bannock, caribou, arctic char and selections of Kosher, East Indian and vegetarian entrees.
