The Workers Compensation Board of Manitoba (WCB) invites firms to submit a Quotation for the following: Provide sanitary/hygienic office supplies to the WCB.
Facilities Supplies (based on WCB's current needs)
Kleenex® Hard Roll Towel, White, 425', 8" Width, 12 Rolls/Box
Scott Bathroom Tissue Small Core
Garbage Bags, Regular, 500/Box: Black 22" x 24"
Garbage Bags, Strong, 125/Box: Black 35" x 50"
Clear Recycle Bags, Regular, 200/Box: Clear 35" x 50"
ProSeries Green 4 Litre Foam Hand Soap: Green FOAM
Individual toilet paper (6th fl)
Green Works Dishwashing Liquid, Original, 650 mL
Dish Washer Tablets (6th Flr)
Soft Soap Soothing Aloe Vera Hand Soap - 221 mL
Purell Dispenser Gel Refills, 62%, 1200ml, 4/Box
Cascades Kitchen Roll Towels, 2 ply, 85 sheets, 30/Case (Appeal)
Proctor Silex® 1.7L Electric Kettle
Kleenex Facial Tissue - 8.4" x 8" - White - 36 Pack
Plastic Cups (Appeal Comm.) 5oz
Duck Indoor Heavy-Duty Carpet Tape - White - 1.88" x 75'
Royal Sovereign 6" 2-in-1 Clip-On and Desk Fan, White
3M Temflex Electrical Tape 3/4IN, (10 Pack)
Oatey, Teflon Tape - Water Lines Thread - (36 Pack)
AAA Batteries (24/box)
AA Batteries (24/box)
C Batteries (12/box)
9V Batteries (12/box)
Bandages (Wasip Fabric Strip Bandage - 100 Pack)
Shurtech Painter's Mate Green Masking Tape, 24 mm x 55m
Shurtech Painter's Mate Green Masking Tape, 48 mm x 55 m
The WCB expects the Contractor will be able to supply and setup the products onsite at the WCB's facilities located at 333 Broadway within twenty-five (25) calendar days after an Agreement has been executed between the parties.
The WCB intends to purchase the bulk of the products from the Contractor and the Contractor shall be the WCB's preferred supplier. However, the WCB does not guarantee exclusively purchasing all products from the Contractor. If a lower price is available from another supplier or the WCB determines, in its unfettered discretion, that it requires a specific sanitary/hygienic office product which the Contractor is unable to provide in a cost effective and/or timely manner, or at all, the WCB shall be free to purchase such sanitary/hygienic office product from another supplier.
The WCB will inspect orders at delivery only for general description, quantity and obvious defects or damage. Notwithstanding any waiver or release which may be stated on the bill of lading, invoice, receipts or other forms signed at the time of taking delivery, the Contractor shall not be relieved of responsibility for products that are defective, damaged, or not in accordance with the WCB's original order specifications and shall reimburse or credit the WCB for the same.
Products which, in the opinion of the WCB, fail to meet the requirements of the WCB's order specifications, either through damage, defect, quantity, or description shall be returned to the Contractor through its delivery person(s) at the Contractor's expense. The Contractor shall not be entitled to payment for such products returned and in the event payment has already been made to the Contractor, the WCB shall be entitled to receive a credit or refund for the same, in the WCB's unfettered discretion. Alternatively, failing receipt of a credit or refund, the WCB shall be entitled to recover payment by remedies it may have at law or otherwise.
The WCB requires the Contractor to be able to supply the above listed products in accordance with the following service levels:
a) Dedicated service representative with direct phone line and e-mail access for WCB staff during Business Hours;
b) Maximum four (4) Business Hours reply time for call backs or e-mails from service representative;
c) Standard delivery period (for in-stock items) not later than second (2nd) Business Day by 11:00 a.m. onsite at the WCB's office if ordered prior to 3:00 p.m. on a Business Day (the WCB's delivery service standard is intended to be more environmentally friendly than next Business Day delivery);
d) If an item is required more urgently by the WCB the Contractor must be able to provide rush delivery not later than 11:00 a.m. next Business Day onsite at the WCB's office, if ordered prior to 3:00 p.m. the prior Business Day;
e) Special order items (non-stock as specified in the Contractor's catalogue) shall be delivered within five (5) Business Days onsite at the WCB's office after the WCB's request;
f) Payment options must include credit card and online payment;
g) Order options for WCB staff must include online, phone, and facsimile;
h) Full color, online and hard copy product catalogue with a hard copy of the annual product catalogue delivered to the WCB's departments at no cost;
i) Lowest price guarantee which provides automatic invoicing at sale price if lower than Net Price listed above, at time of the WCB's order;
j) Electronic order summaries to be provided with monthly billings;
k) Order tracking available online and by phone;
l) Dedicated delivery person(s) who must sign the WCB's confidentiality pledge;
m) Electronic invoicing;
n) No minimum purchase required for free delivery on all standard deliveries of two (2) Business Days;
o) Provide full policy for return/refund/replace/credit;
p) To supply catalogue items on an "as needed" basis, as requested by the WCB; and
q) Provide the WCB, on a monthly basis, an itemized electronic report of monthly/year-to-date orders.
It is expected the Services will be required for a period of five (5) years with a preferred start date of May 1, 2023.
A Contractor that is a corporation or partnership will, prior to providing the Services, provide written proof that it is in good legal standing to carry on business in Manitoba and shall remain so for the duration of the Services.
Even if the Contractor is not required pursuant to The Workers Compensation Act to have and maintain workers compensation coverage in Manitoba, the WCB shall require the Contractor to purchase and maintain workers compensation coverage for its workers who will be providing the Services in Manitoba.
