MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00550
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 25/10/2024
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Province of Manitoba is requesting submissions for the Supply and
Delivery of Original Equipment parts (OEM) for Crestline Ambulances on
an "as and when" requested basis, for the period NOVEMEVER 1, 2024, to
JUNE 30, 2026, with three (3) optional of one (1) year extensions of
unspecified original equipment repair (OEM) parts for Crestline
Ambulances for Vehicle and Equipment Management Agency (VEMA). VEMA is a
special operating agency of Consumer Protection and Government Services,
which is also a department of the Manitoba provincial government.
If the first option year is exercised, the agreement will expire June
30, 2027. If the second option year is exercised, the agreement will
expire June 30, 2028. If the third option year is exercised, the
agreement will expire June 30, 2029.
NOTE:
# All bids must be submitted on or before the deadline date and cut-off
time of 4:00PM (CDT).
# All bids must be signed by a representative of the Bidder with the
authority to bind the Bidder.
ENQUIRY DEADLINE:
# 5 business days prior to Submission Deadline.
ADDENDUM ISSUING DEADLINE:
# 3 business days prior to Submission Deadline.
Procurement Officer: Raymond Olatokun
Email: bids@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
The delivery date (if shown) is actually the end of the contract.
TO BE DELIVERED FOB DESTINATION (prepaid on an as when required basis)
DELIVERY ADDRESS:
626 HENRY AVE
WINNIPEG MB
R3A 1P7
INVOICE ADDRESS:
SAME AS DELIVERY ADDRESS OR AS ADVISED
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
To assist in prompt payment of invoices please quote the release
purchase order number on the invoice and any correspondence.
ALL DELIVERIES SHALL BE COMPLETED WITHIN 5 (5) WORKING DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT.
INDICATE AN APPROXIMATE DELIVERY LEAD TIME<(>,<)>
____________ DAYS, OR ____________ WEEKS FROM RECEIPT OF ORDER.
Deliveries are to take place - Monday to Friday between the hours of
7:30am and 3:45pm. Deliveries outside these dates and times will be
rejected.
The vendor is not to ship any item until a separate release purchase
order has been issued by VEMA. This order may be placed verbally, by
fax or mail, by authorized personnel. Each release purchase order will
have a specific reference number.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions
.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 30/06/2026
300,000.00 Dollar GSIN: JX231MATERIAL: 63500
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED ORIGINAL EQUIPMENT REPAIR
PARTS FOR CRESTLINE AMBULANCES
========================================================
QUOTATION EVALUATION:
Generally, the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end user's needs, product description/specifications,
delivery, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
Each product offered will be considered individually, however, the
intent is to award this RFQ to one supplier in total (if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion.
Government of Manitoba at its discretion may award the order to more
than one vendor if the lowest overall price bid does not cover all line
items, or there are lower bids on specific items.
If you win the award and this is the case, please confirm if you will
accept a partial award
YES _____ NO _____
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
QUANTITIES:
The quantities shown are approximate and may vary more or less.
Please quote on all items as the intent will be to order all items from
one vendor if possible and economical.
Any unused portion as of the end of the contract shall be considered
cancelled.
PRICING:
Pricing is to remain firm for duration of the order unless otherwise
indicated by bidder below. Preference may be given to suppliers
offering firm pricing. Show duration of firm pricing.
PRICES FIRM UNTIL: ________________________________________.
ORDERS/RELEASES:
The vendor is not to ship any item until a separate release purchase
order has been issued by Vehicle and Equipment Management Agency. This
order may be placed verbally, by fax or mail, by authorized personnel.
Each release purchase order will have a specific reference number.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied, which upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
_________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba WILL NOT pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty, then a complete explanation
must be provided.
Vendor to address warranty issues within 48 hours of receiving emailed
documentation from Manitoba.
Vendor must provide copy(s) of warranty documentation to Manitoba on
request, after the contract is awarded.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
DELIVERY:
The normal delivery lead time is within 7 calendar day from receipt of
order, unless otherwise indicated by bidders below:
Delivery within ________ business days
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract.
MINIMUM ORDER REQUIREMENT:
Is there a minimum order/shipment value for FOB Destination Freight
Prepaid pricing?
Yes _____ No _____
If Yes, indicate the minimum order/shipment value $_____________
Should an order be placed under the minimum order/shipment value, is a
delivery charge applicable?
Yes _____ No _____
If Yes, identify the delivery charge: $_________________________
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer,
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian, then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable)___________
Proposed Delivery Address:
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
