MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00551
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 30/10/2024
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Province of Manitoba is requesting submissions for the Supply and
Delivery of Scarifier Bits and Blades on an "as and when" requested
basis for a two (2) year supply, for the period NOVEMBER 1, 2024, to
OCTOBER 31, 2026, with three (3) optional of one (1) year extensions of
various Kennametal blade bits for Vehicle and Equipment Management
Agency (VEMA).
VEMA is a special operating agency of Consumer Protection and Government
Services, which is also a department of the Manitoba provincial
government.
If the first option year is exercised, the agreement will expire OCTOBER
31, 2027. If the second option year is exercised, the agreement will
expire OCTOBER 31, 2028. If the third option year is exercised, the
agreement will expire OCTOBER 31, 2029.
NOTE:
# A Bidder must be a licensed Kennametal dealer/supplier.
Are you a licensed Kennametal dealer/supplier?
YES ___________ NO _____________
# All bids must be submitted on or before the deadline date and cut-off
time of 4:00PM (CDT).
# All bids must be signed by a representative of the Bidder with the
authority to bind the Bidder.
ENQUIRY DEADLINE:
# 5 business days prior to Submission Deadline.
ADDENDUM ISSUING DEADLINE:
# 3 business days prior to Submission Deadline.
PROCUREMENT OFFICER: RAYMOND OLATOKUN
EMAIL: bids@gov.mb.ca (ENQUIRY ONLY)
Please contact the individual noted above if additional information or
clarification is required.
Vendors and their representatives are not permitted to contact any
employees, officers, agents, elected or appointed officials, or other
representatives of Manitoba, other than the Solicitation Contact,
concerning matters regarding this Solicitation. Failure to adhere to
this rule may result in the disqualification of the Vendor and the
rejection of the Vendor#s Submission.
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions
.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address (electronically) no
later than the closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/10/2026
200.00 Each GSIN: N3805MATERIAL: 9690
BIT,CARBIDE TIPPED,MOTOR GRADER SCARIFIER BLADE,FOR ASPHALT RECLAMATION
,TO FIT KENNAMETAL AND SANDVIK BLADES,KENNAMETAL # C-387BF
========================================================
ITEM 20 31/10/2026
5,000.00 Each GSIN: N3805MATERIAL: 9691
BIT, CARBIDE TIPPED, MOTOR GRADER SCARIFIER BLADE, GRAVEL DOME BIT, TO
FIT KENNAMETAL AND SANDVIK BLADES,
KENNAMETAL # C855HDX-4
========================================================
ITEM 30 31/10/2026
50.00 Each GSIN: N3830MATERIAL: 9698
BIT,CARBIDE TIPPED,MOTOR GRADER SCARIFIER BLADE,FOR ASPHALT RECLAMATION
,TO FIT KENNAMETAL AND SANDVIK BLADES,KENNAMETAL # C387LR
========================================================
ITEM 40 31/10/2026
2,000.00 Each GSIN: N3805MATERIAL: 9956
BIT,CARBIDE TIPPED,MOTOR GRADER SCARIFIER BLADE,GRAVEL DOME BIT,TO FIT
KENNAMETAL AND SANDVIK BLADES, KENNAMETAL # C-87KCSB-SR
========================================================
ITEM 50 31/10/2026
150.00 Dollar GSIN: N3800MATERIAL: 38737
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED ORIGINAL EQUIPMENT REPAIR
PARTS FOR KENNAMETAL SCARIFIER BLADES.
BIDDER TO QUOTE BASED ON MANUFACTURER'S CURRENT PUBLISHED PRICE LIST AS
FOLLOWS:
PERCENTAGE DISCOUNT OF ________% FROM:
(CHECK ONE OF THE FOLLOWING)
_________ LIST PRICE _________ DEALER PRICE
_________ JOBBER PRICE _________ OTHER (SPECIFY)
========================================================
ITEM 60 31/10/2026
50.00 Each GSIN: N3805MATERIAL: 55229
BIT, CARBIDE TIPPED, MOTOR GRADER SCARIFIER BLADE, GRAVEL DOME BIT,TO
FIT KENNAMETAL AND SANDVIK BLADES,
KENNAMETAL #C-855HD
========================================================
ITEM 70 31/10/2026
200.00 Each GSIN: JX999MATERIAL: 60708
BIT, CARBIDE TIPPED, MOTOR GRADER SCARIFIER BLADE, GRAVEL DOME BIT, TO
FIT KENNAMETAL AND SANDVIK BLADES,
KENNAMETAL #C-855KCSB
========================================================
ITEM 80 31/10/2026
50.00 Each GSIN: N3830MATERIAL: 63598
BLADE, SCARIFIER, HEAVY DUTY, THICKNESS 1.125 INCHES, LENGTH 48 INCHES,
BOLT DIAMETER .750 INCH, 24 CUTTING TOOLS REQUIRED PER BLADE,
KENNAMETAL #1012353
========================================================
ITEM 90 31/10/2026
800.00 Each GSIN: N3830MATERIAL: 65702
BIT, CARBIDE TIPPED, MOTOR GRADER SCARIFIER BLADE, GRAVEL DOME BIT, TO
FIT KENNAMETAL AND SANDVIK BLADES,
KENNAMETAL #SL02 1010797
========================================================
ITEM 100 31/10/2026
150.00 Each GSIN: N3830MATERIAL: 66331
BIT, CARBIDE TIPPED, MOTOR GRADER SCARIFIER BLADE, DOUBLE CARBIDE BIT,
TO FIT KENNAMETAL AND SANDVIK BLADES,
SANDVIK #M2B6
========================================================
ITEM 110 31/10/2026
50.00 Each GSIN: N3830MATERIAL: 66332
HOLDER, CARBIDE BIT, MOTOR GRADER SCARIFIER BLADE, TO FIT KENNAMETAL AND
SANDVIK BLADES,
SANDVIK #M2C1
========================================================
ITEM 120 31/10/2026
130.00 Each GSIN: N3805MATERIAL: 9695
HOLDER,BIT,MOTOR GRADER SCARIFIER BLADE,TO FIT KENNAMETAL AND SANDVIK
BLADES, KENNAMETAL # C87B
========================================================
ITEM 130 31/10/2026
950.00 Each GSIN: N3805MATERIAL: 77755
BIT, CARBIDE TIP, HEX STYLE, 7/8 INCH LENGTH SHANK, ROUND WASHER, LONG
RETAINER,
VALLEY BLADES #348-9051
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end user's needs, product description/specifications,
delivery, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
Each product offered will be considered individually, HOWEVER, the
intent is to award this RFQ to one supplier in total (if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion)
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
PRODUCTS/BRANDS:
All the products shown are specified on a no substitute basis.
Approved products are shown for each item and only those products/brands
will be considered on this tender.
PRICING:
Pricing is to remain firm for duration of the contract.
QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled.
ORDERS/RELEASES:
The vendor is not to ship any item until a separate release purchase
order has been issued by Vehicle And Equipment Management Agency (VEMA)
release purchase order may be placed verbally, by fax or mail, by
authorized personnel. Each release purchase order will have a specific
reference number.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied, which upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
_________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba WILL NOT pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete explanation must
be provided.
Vendor to address warranty issues within 48 hours of receiving emailed
documentation from Manitoba.
Vendor must provide copy(s) of warranty documentation to Manitoba on
request, after the contract is awarded.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
DELIVERY:
The delivery date (if shown) is actually the end of the contract.
The normal delivery lead time is within five (5) business days from the
date of request off the contract, unless otherwise indicated by bidders
below:
INDICATE AN APPROXIMATE DELIVERY LEAD TIME<(>,<)>
____________ DAYS, OR ____________ WEEKS FROM RECEIPT OF ORDER.
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract.
DELIVERY ADDRESS:
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO:
The delivery locations and invoice addresses will be indicated on the
release purchase orders. The following is a general list of invoice
addresses and contact numbers for:
MANITOBA CONSUMER PROTECTION GOVERNMENT SERVICES
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
PHONE: (204)945-7575
626 HENRY AVE
WINNIPEG MB R3A 1P7
PHONE: (204) 945-0655
1525 1ST STREET NORTH
BRANDON MB R7C 3B3
PHONE: (204)726-6816
257 Industrial Road
DAUPHIN MB R7N 3B3
PHONE: (204)622-2273
375 3rd Street E
THE PAS MB R9A 1L2
PHONE: (204)627-8282
7 Gay St
THOMPSON MB R8N 1N7
PHONE: (204)677-6548
PR #302
BEAUSEJOUR MB R0E 0C0
PHONE: (204)268-6264
To assist in prompt payment of invoices please quote the release
purchase order number on the invoice and any correspondence.
INVOICE ADDRESS:
SAME AS DELIVERY ADDRESS OR AS ADVISED
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
MINIMUM ORDER REQUIREMENT:
Is there a minimum order/shipment value for FOB Destination Freight
Prepaid pricing?
Yes _____ No _____
If Yes, indicate the minimum order/shipment value $_____________
Should an order be placed under the minimum order/shipment value, is a
delivery charge applicable?
Yes _____ No _____
If Yes, identify the delivery charge: $_________________________
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian, then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable)___________
Proposed Delivery Address:
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
