MANITOBA REFERENCE NUMBER: MB-MBPB-08Z-00082
ISSUING DEPARTMENT: *Labour,Consumer Protection & Government Services
DATE ISSUED: 24/09/2024
ISSUED BY: *CnsmPrtGovSv
TELEPHONE:
ONLY AUTHORIZED Deep Freeze RESELLERS WILL BE ACCEPTED. NO SUBSTITUTIONS
ALLOWED.
QUOTES MUST BE SUBMITTED ON THE GOVERNMENT OF MANITOBA FORM DOWNLOADED
FROM MERX AND COMPLETED IN ITS ENTIRETY. QUOTES FROM VENDORS WILL BE
DISQUALIFED IF THE VENDOR'S NAME IS NOT LISTED ON THE MERX DETAILED
TRACKING REPORT AND/OR DO NOT SUBMIT QUOTES ON THE PROPER FORM. VENDOR
SHALL NOT ALTER ANY INFORMATION ON THE FORM. ADDITIONAL
INFORMATION/EXPLANATION/CLARIFICATION FROM VENDOR SHOULD BE PROVIDED ON
AN ADDITIONAL SHEET. ANY ADDENDUM POSTED RELATING TO THIS REQUEST FOR
QUOTE MUST BE ACKNOWLEDGED IN THE SUBMISSION DOCUMENT.
INDIGENOUS PROCUREMENT INITIATIVE: Manitoba is committed to community
economic development as a key component of Manitoba's economic strategy.
It intends to develop a provincial economy that is more inclusive,
equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. The objective of the IPI is to
increase the participation of Indigenous business in providing goods and
services to Manitoba.
INDIGENOUS BUSINESS STANDARD: Indigenous participation is desired, but
bids will not be disqualified if there is no Indigenous business
participation.
INDIGENOUS BUSINESS DIRECTORY:
Part of the IPI is the establishment of an Indigenous Business Directory
which can be a valuable networking tool. This directory is a list of
Canadian Indigenous Businesses (including non-profit organizations and
economic development corporations) that have self-declared as an
Indigenous Business.
For more information about the Indigenous Business Directory and the
Indigenous Procurement Initiative go to:
http://www.gov.mb.ca/mit/psb/api/ab_proc.html
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 02/12/2024
3.000 Years GSIN: JX703MATERIAL: 50002732
COMPUTER SOFTWARE MAINTENANCE CONTRACT CHARGES, YEARLY BILLING:
Deep Freeze ENT NA Maintenance Renewal 3yr
Part# DFE0.NA1LA.MR3.E06.SN
Start Date: 1-Dec-2024
Qty. 215
========================================================
This RFQ shall result in a one-year fixed term between Manitoba and the
Contractor with the option to extend for one (1) additional period of
twelve (12) months.
Manitoba reserves the right to extend the usage of the Agreement to the
Public Sector Organizations (PSOs) in accordance with this RFQ.
Manitoba may add or modify the number of units required. Such additions,
removals, or changes will be provided to the Vendor.
SUBMISSION TERMS AND CONDITIONS
The Bid must be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids must be received at the Submission Address as set out on the title
page of this RFQ by no later than the Submission Deadline.
Manitoba may extend the Submission Deadline by issuing an addendum at
any time prior to the Submission Deadline or prior to the date and time
previously specified in any addendum extending the Submission Deadline.
It is solely the Bidder's responsibility to ensure that their Bid and
all attachments are received at the Submission Address prior to the
Submission Deadline.
Bidders to commit to the minimum tender validity period of 60 days.
Bidder to indicate if tender validity is more than 60 days.
The contract start date is subject to change and any changes would be
communicated to the successful bidder.
SUBMISSION TERMS AND CONDITIONS
The Bid must be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids must be received at the Submission Address as set out on the title
page of this RFQ by no later than the Submission Deadline.
Manitoba may extend the Submission Deadline by issuing an addendum at
any time prior to the Submission Deadline or prior to the date and time
previously specified in any addendum extending the Submission Deadline.
It is solely the Bidder's responsibility to ensure that their Bid and
all attachments are received at the Submission Address prior to the
Submission Deadline.
Bidders to commit to the minimum tender validity period of 60 days.
Bidder to indicate if tender validity is more than 60 days.
The contract start date is subject to change and any changes would be
communicated to the successful bidder.
Vendor's email address: (if available) _______________________
SUBMISSION METHODS
a) Bids may only be submitted electronically through www.merx.com.
b) The Bidder will be required to register a user profile with the
online procurement service provider. The submission procedures set out
in the online procurement service provider website shall apply,
including those with respect to Amendment Acknowledgements.
c) Bids submitted by facsimile transmission (fax) or electronic mail
(e-mail) are not permitted and will not be considered.
INQUIRIES
a) All inquiries related to this RFQ must be directed, in writing, on or
before the 4th calendar day before the Submission deadline to:
E-mail: dtspurchasingandrenewals@gov.mb.ca
Email Subject: RFQ#08M0030011 Name: Deep Freeze
b) Inquires should be received no later than four (4) days before
Submission Deadline. If an inquiry is received later than that inquiry
deadline date, Manitoba may respond but is not obligated to provide a
response.
c) If a Bidder has sent an inquiry and has not received any
acknowledgement, the Bidder should follow up with Manitoba. In any
event, Manitoba is not responsible if a Bidder's inquiry does not reach
Manitoba by the requisite date shown above.
d) Only information provided in writing by the Manitoba contact above
will be binding on Manitoba. Information provided verbally will not be
binding on Manitoba.
e) If Manitoba, in its sole discretion, determines that an inquiry will
be of interest to all Bidders, it will be communicated in writing to all
Bidders. The source of the inquiry will be kept confidential.
f) If a Bidder requires additional information or explanation concerning
any lack of clarity, apparent error, ambiguity, or possible conflict in
General Terms and Conditions, the Bidder shall inquire of Manitoba,
before the deadline for inquiries. Manitoba will review such inquiries
and communicate any subsequent clarifications to the Agreement via
addendum. Any addendum posted relating to this request for quote must be
acknowledged by bidder in the submission document.
AMENDMENT OR WITHDRAWAL OF BID
Bidders may amend Bids submitted in response to this RFQ prior to the
Submission Deadline by submitting an amendment clearly identifying the
change or by submitting a new Bid that clearly indicates that it is to
replace the Bid previously submitted by the Bidder.
Bidders may withdraw a Bid by submitting a request to withdraw in
writing to Manitoba by no later than the Submission Deadline. All
amendments to, or requests to withdraw, a submitted Bid must be in
writing submitted to Manitoba at the Submission Address. All such
amendments or requests must be signed by the Bidder or an authorized
representative of the Bidder who has the authority to bind the Bidder.
Any amendment or request to withdraw received after the Submission
Deadline will not be accepted.
It is solely the Bidder's responsibility to ensure that any amendment or
request to withdraw is received at the Submission Address prior to the
Submission Deadline.
RIGHT TO REISSUE RFQ
Manitoba reserves the right to reissue the RFQ where, in Manitoba's sole
opinion, none of the Bids submitted in response to the RFQ warrant
acceptance or where it would not be in the best interests of Manitoba to
accept any of the Bids. Costs incurred in the presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
GOODS AND SERVICES TAX
Manitoba certifies that the fees payable to the Vendor for the Work
being provided pursuant to the Contract are being purchased with Crown
funds for the benefit of the Government of Manitoba and are therefore
not subject to the payment of the federal goods and services tax (GST).
Manitoba's GST number is R107863847. The Vendor warrants that the GST
shall not be included in any invoice provided or claim for payment made
under the Contract.
Proposed Delivery Address:
CONSUMER PROTECTION AND GOVERNMENT SERVICE
DIGITAL AND TECHNOLOGY SOLUTIONS
1000-215 GARRY STREET
WINNIPEG MB R3C 3P3
TENDERS TO BE RETURNED TO:
Submission: MERX.com
Submission Address: www.merx.com
