MANITOBA REFERENCE NUMBER: MB-MBPB-25S-00053
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 23/12/2022
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
NOTE:
For INFORMATION or item clarification, if required, CONTACT:
Adeseye.oshoniyi@gov.mb.ca
DDP Destination, Freight Prepaid to:
Various locations within Manitoba
Bidder must indicate if you are able to meet the requested
Delivery date of January 19, 2023 yes ____ OR no ____
If NO, then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order.
This procurement is subject to Canadian Free Trade Agreement.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 19/01/2023
3.00 Each GSIN: N2330MATERIAL: 99665099
TRAILERS, OTHER, AS DESCRIBED BELOW:
Supply 3 Enclosed Insulated Trailers
Specifications are:
Must have dual 3500 lb axles with one axle with electric brakes
Trailer size must be minimum 7 feet wide, 14 feet long and 78 inches
interior height
Trailer must be V front
Interior must have installed plywood on floor and walls
Trailers must be insulated, walls, floor and roof
Rear Loading gate with assist and side door
Must include lockable latches, Lights, and Spare tire
Please include a picture of the quoted trailer, dimensions of the
trailer and include stock number as its listed on your website
Pick up will be arranged within Manitoba
Please advise the following information on the product offered:
TRAILER:
Model Year____________________
Brand Name ____________________
Model number___________________
========================================================
ITEM 20 19/01/2023
3.00 Each GSIN: N2330MATERIAL: 99665099
TRAILERS, OTHER, AS DESCRIBED BELOW:
Supply 3 Enclosed Trailers
Specifications are:
Must have dual 3500 lb axles with one axle with electric brakes
Trailer size must be minimum 7 feet wide, 14 feet long and 78 inches
interior height
Interior must have installed plywood on floor and walls
Rear Loading gate with assist and side door
Must include lockable latches, Lights, and Spare tire
Please include a picture of the quoted trailer, dimensions of the
trailer and include stock number as its listed on your website
Pick up will be arranged within Manitoba
Please advise the following information on the product offered:
TRAILER:
Model Year____________________
Brand Name ____________________
Model number___________________
========================================================
ITEM 30 19/01/2023
1.00 Each GSIN: N1900MATERIAL: 99663020
BOAT, WITH ENGINE, AS DESCRIBED BELOW:
Supply 1 new, 2022 or newer watercraft trailer
16' (4.88 m) single-axle, custom-matched road ready trailer
Include 1 spare tire with spare tire mounting bracket
Supply 1 new, 2022 or newer minimum 25 hp 4-stroke outboard engine
(tiller)
Must weigh less than 150 lbs
F-N-R gears
Must have electric and manual starting system
Electronic Fuel System and must run on Unleaded Regular 87 octane Fuel
Comes with factory Engine protection warning system
Include 1 1000 Cold cranking amp battery (must have electric start
connected to battery)
Shaft length must be 20"
Supply and install New EPA Compliant Fuel Hoses
From Tank to Motor
Include Propeller with hub assembly with 2 spares (1 installed, 2 spare)
Supply 1 new, 2022 or newer 16ft+ foot Aluminum Jon Boat (include both
types)
Must include working/casting deck
Length: minimum 16 ft.
Beam: minimum 6 ft. (1.83 m)
Bottom width: minimum 4 ft. (1.22 m)
Hull material: minimum 0.100 marine alloy aluminum
Reinforced floor: minimum .190 aluminum
100% aluminum, wood-free construction
Welded-in, foam-filled interior side walls
Vendor must supply and install all necessary components.
Installed Boat motor must be lake ready and running.
Boat can be picked up if vendor is within 300 kilometers of Brandon, MB.
Please advise the following information on the product offered:
TRAILER:
Model Year____________________
Brand Name ____________________
Model number___________________
========================================================
ITEM 40 19/01/2023
1.00 Each GSIN: N1900MATERIAL: 99663020
BOAT, WITH ENGINE, AS DESCRIBED BELOW:
Supply 1 new, 2022 or newer watercraft trailer
18' (5.49 m) to 20` (6.10 m) single-axle, custom-matched road ready
trailer
Include 1 spare tire with spare tire mounting bracket
Supply 1 new, 2022 or newer 60 hp # 90 hp 4-stroke outboard engine
(tiller) Engine should be matched to boat
Motor to have electric start connected to battery
F-N-R gears with power trim
Big tiller handle (to include gear shifter, key start and kill switch
with trim)
Electronic Fuel System and must run on Unleaded Regular 87 octane Fuel
Comes with factory Engine protection warning system
Include 1 1000 Cold cranking amp battery
Shaft length must be 20"
Supply and install New EPA Compliant Fuel Hoses
From Tank to Motor
Include Propeller with hub assembly with 2 spares (1 installed, 2 spare)
Supply 1 new, 2022 or newer 18 # 20 foot Aluminum Boat (include both
types)
Must be a tiller model without casting deck, open configuration with
side compartments and interchangeable seats
Length: 18 to 20 feet
Beam: 6.5 to 8 feet
Vendor must supply and install all necessary components.
Installed Boat motor must be lake ready and running.
Please include a picture of the boat you are providing the bid for with
interior layout and design
Boat can be picked up if vendor is within 300 kilometers of Lac du
Bonnet, MB.
Please advise the following information on the product offered:
TRAILER:
Model Year____________________
Brand Name ____________________
Model number___________________
========================================================
ITEM 50 19/01/2023
1.00 Each GSIN: N2330MATERIAL: 99665099
TRAILERS, OTHER, AS DESCRIBED BELOW:
20' Tandem axel split deck tilting equipment hauling trailer
Gross Axel Weight Rating - 7000lbs each total 14,000lbs
Axel to be torsion suspension only
Electric Drum Braking on both axels
Tires to be min. 16" rim with min. Load Range E -10 ply tires
Trailer to come with attached spare tire
Hitch to be adjustable 2 5/16" Ball Coupler
Jack to be 12,000lb drop leg with foot
Deck to be covered with 2" Spruce or Fir.
Deck to be split with 4' of stationary decking and 16' of tilting bed.
Tilting bed to have gravity operated passive hydraulically dampening
tilt mechanism.
To have 14 gauge bolt on fenders
Lights to be LED only with fully protected Arctic Wiring.
Decals and lighting to meet DOT requirements
Please advise the following information on the product offered:
TRAILER:
Model Year____________________
Brand Name ____________________
Model number___________________
========================================================
NOTE:
If any of the above items/features are accessories they are to be
included and installed prior to delivery. It is the suppliers
responsibility to test all systems to ensure they are functioning
properly prior to delivery.
QUOTATION EVALUATION:
Generally the lowest overall price of each acceptable item in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated based on suitability of product offered
compared to the end users needs, description/specifications of the
product offered, delivery, price, quality of the bidder's performance in
past awards and any other terms & conditions indicated on this RFQ
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by Manitoba.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order. Any
substitutes shipped without prior written approval will be rejected at
time of delivery or held at shipper's risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
PRODUCT:
Items offered are to meet or exceed the specifications indicated for the
items listed.
If it is your intention to offer an item which does not meet all the
specifications outlined, then you must indicate all intended deviations
or changes on the return quote.
In the absence of any particular construction details, the product
offered is to be completed with first quality design, manufacturing,
finishing techniques and materials as required to produce a first
quality product for the intended use.
It should be noted that clarification of missing details may require
discussions etc. with the end user.
DDP DESTINATION, FREIGHT PREPAID TO:
Various locations within Manitoba.
(include all necessary charges e.g. freight, insurance, handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labour _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION:
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
Is warranty service provided on site at our premises?
Yes___ or No____
If No<(>,<)>
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service, closest to the point of
delivery, for this tender<(>,<)>
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES, PLEASE PROVIDE:________________________
NON-WARRANTY FOR PARTS AND SERVICE:
Please provide details as follows for the unit(s) offered
(For occasional non-warranty service and parts purchases)
Current labour rate for in-shop service $_________ per hour
Parts and accessories charged at:
________ % discount from ____________________ prices
(indicate retail, wholesale etc.)
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender
process.
Indigenous businesses are encouraged to register by contacting
Manitoba Labour, Consumer Protection and Government Services Procurement
and Supply Chain (PSC).
For further information on the Indigenous Business Directory<(><<)>(>
,<(><<)>)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Labour, Consumer Protection and Government Services
Procurement and Supply Chain (PSC)
600 - 352 Donald Street
Winnipeg, Manitoba
R3B 2H8
Ph: 204-945-6361
For all other general inquiries related to this tender opportunity,
please contact the name of the individual identified on page one of this
tender document.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc.
REGISTRATION/FORMS:
All dealer supplied forms that are required for the Department to
register/insure the unit in Manitoba must be fully completed and
provided immediately on delivery.
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) ________
Proposed Delivery Address:
Manitoba Government Operations and Maintenance Yard
606 Kelsey Trail, NE 38-36-27
Highway 10 North
#4 Hwy 502
Lac du Bonnet, MB R0E 1A0
1129 Queens Ave, Brandon, MB R7A 1L9
To include other locations within Manitoba.
Pick up may also be arranged.
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
