Basic Information

Reference Number

0000249647

Issuing Organization

The City of Winnipeg

Solicitation Type

RFSO - Request for Standing Offer (Formal)

Solicitation Number

184-2023

Title

Provision of Snow Clearing Services for City of Winnipeg Building Entrances

Source ID

PU.MU.MB.559625.C105181

Agreement Types

Canadian Free Trade Agreement (CFTA)

New West Partnership Trade Agreement (NWPTA)

Details

Location

Canada, Manitoba, Winnipeg

Purchase Type

Term: 2023/10/01 12:00:00 AM CDT - 2024/05/31 12:00:00 AM CDT
Option: four (4) mutually agreed upon one (1) year extensions.

Description

Full Title: Provision of Snow Clearing Services for City of Winnipeg Building Entrances, Staircases, Sidewalks, Wheelchair Ramps, Fire Exits and Accessible Parking Spots

D2. SCOPE OF WORK

D2.1 The Work to be done under the Contract shall consist of snow clearing services for the
City of Winnipeg building entrances, sidewalks, wheelchair ramps, fire exits and accessible parking
stalls for the period from October 1, 2023 until May 31, 2024 with the option of four (4) mutually
agreed upon one (1) year extensions.
D2.1.1 The City may negotiate the extension option with the Contractor within ninety
(90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to
the Contractor as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on October 1st
of the respective year. Changes to the Contract shall not be implemented by the Contractor without
written approval by the Contract Administrator.
D2.1.3 Bidders are advised that, in future, the City may be participating in
collaborative procurement initiatives with other levels of government. Accordingly, extensions to
this Contract may not be exercised.

D2.2 The major components of the Work are as follows:
(a) Work is to be done during “Peak Periods” of November 1 to March 31 of each year.
(b) While performing the Work the Contractor shall ensure that snow is not moved or placed on
adjoining properties.

D2.3 Notwithstanding D2.1, the type and quantity of Work to be performed under this Contract
is subject to annual approval of monies therefore in a budget by Council. Bidders are advised that
monies have been approved for work up to and including December 31, 2023.
D2.3.1 In the event that Council does not approve the annual budget for any year during
this Contract, the City reserves the right to alter the type or quantity of work performed under
this Contract, or to terminate the Contract, upon one hundred and twenty (120) Calendar Days
written notice by the Contract Administrator. In such an event, no claim may be made against the
City for damages of any kind resulting from the termination, including, but not limited to, on the
ground of loss of anticipated profit on Work.

D2.4 Notwithstanding D2.1, in the event that operational changes result in substantial
changes to the requirements for Work, the City reserves the right to alter the type or quantity of
work performed under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days
written notice by the Contract Administrator. In such an event, no claim may be made for damages
on the ground of loss of anticipated profit on Work.

Dates

Publication

2023/06/12 03:29:04 PM CDT

Bid Intent

Not Available

Closing Date

2023/07/28 04:00:00 PM CDT

Contact Information

Suzanne Bird

204-986-7507

sbird@winnipeg.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Form A	Form A: Bid/Proposal	Yes	No
Form B	Form B: Prices	Yes	No
No entries

Additional Bidding Instructions

B3. SITE INVESTIGATION

B3.1 Further to C3.1, the Bidder may view the Site without making an appointment.

B3.2 The Bidder shall not be entitled to rely on any information or interpretation received
at the Site Meeting unless that information or interpretation is the Bidder’s direct observation,
or is provided by the Contract Administrator in writing.

B3.3 The Bidder is responsible for inspecting the Site, the nature of the Work to be done
and all conditions that might affect their Bid or their performance of the Work, and shall assume
all risk for conditions existing or arising in the course of the Work which have been or could have
been determined through such inspection.

B3.4 The Bidder is responsible for determining:
(a) the location of any utility which can be determined from the records or other information
available at the offices of any public authority or person, including a municipal corporation and
any board or commission thereof, having jurisdiction or control over the utility;
(b) the nature of the surface and subsurface conditions at the Site;
(c) the location, nature, quality or quantity of the materials to be removed or to be employed
in the performance of the Work;
(d) the nature, quality or quantity of the Plant needed to perform the Work;
(e) all matters concerning access to the Site, power supplies, location of existing services,
utilities or materials necessary for the completion of the Work; and
(f) all other matters which could in any way affect his Bid or the performance of the Work.

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