D2. SCOPE OF WORK
D2.1 The Work to be done under the Contract shall consist of the inspection and testing of diesel fuel storage and dispensing systems, the maintenance of diesel fuel, gasoline storage, dispensing systems, waste oil collection, and storage systems at 421 Osborne Street, 1520 Main Street, and 600 Brandon Avenue Transit Garages, from the date of award to December 31, 2022, with the option of three (3) mutually agreed upon one (1) year extensions. The City may negotiate the extension option with the Proponent within ninety (90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Proponent as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on January 1st of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator.
D2.1.3 Bidders are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised.
D2.2 The major components of the Work are as follows:
(a) In addition to the regular maintenance of the fuel sites the Contractor will be responsible for the Annual inspection and Performance testing as required by the CCME Code of Practice, Section 8.4.1(4) all that apply.
(b) Comply with the STI Standard SP001.
(c) Comply with all other regulations that may be applicable.
(d) Work will be including but not limited to 1520 Main Street, 421 Osborne, and 660 Brandon Avenue.
(e) The Contractor shall sign in with a Transit Representative or swipe in at the time of arrival.
(f) The Contractor shall sign out with a Transit Representative or swipe out when leaving.
(g) Copies of inspection records will be provided to the Transit Representative with-in forty-eight (48) hours after completion
(h) All repairs will be approved by a Transit Representative.
(i) A detailed estimate in electronic format will be provided to a Transit Representative before any repairs commence, including but not limited to itemized part numbers, equipment identification numbers, parts cost, specific labour hours, labour cost per hour, and all sur-charges.
(j) A detailed invoice shall be provided to Transit, including but not limited to City Contact name, unit name, and # repaired, cost of repair, hours worked, cost per hour, service provided, material used, parts used, work detail and reason for repair.
(k) The invoice shall contain part numbers of parts used.
(l) The invoice shall contain serial or identifying numbers for equipment that is being repaired.
(m) The invoice shall be accompanied by copies of all surcharges, including but not limited to freight, equipment/vehicle rentals, lab work, (sub-contractor?).
