D4. SCOPE OF SERVICES
D4.1 The Services required under this Contract shall consist of consulting engineering
services for the detail design as specified in D4.6.1 as well as procurement, construction
services, contract administration and post construction services for site development required for
the installation and operation of hydrogen generation and dispensing infrastructure at the Winnipeg
Transit Bus Garage located at 421 Osborne Street as specified in D4.6.3, in accordance with the
following:
(a) Pre-Design;
(b) Schematic Design/Program of Requirements completion;
(c) Design and Specification Development;
(d) Contract Document Preparation;
(e) Procurement Process;
(f) Construction Services; and
(g) Post Construction Services.
D4.1.1 The Services required under D4.1 shall be in accordance with the City’s Project
Management Manual http://winnipeg.ca/infrastructure/asset-management-
program/templates-manuals.stm#2 and templates http://winnipeg.ca/infrastructure/asset-
management-program/templates-manuals.stm#4 . Notwithstanding the foregoing, the Consultant is being
engaged by the City for their professional expertise; the Consultant shall bring to the Consulting
Contract Administrator’s attention any aspect of the City’s Project Management Manual or templates
which the Consultant is of the opinion is not consistent with good industry practice.
D4.1.2 The successful Proponent and any of their proposed subconsultants under this
Contract shall not be eligible to bid on the Tenders for construction, installation and/or supply
and delivery of equipment associated with this project. This restriction only applies to the
successful Proponent and their subconsultants.
D4.2 The Consultant shall ensure that the Scope of Services is performed under direct
supervision of a Professional Engineer.
(a) All drawings, reports, recommendations, and other documents involving the practice of
professional engineering shall bear the stamp or seal and signature of a qualified engineer as
required by the Engineering and Geoscientific Professions Act of the Province of Manitoba and
By-laws of the Engineers Geoscientists Manitoba.
(b) Final design documents irrespective of the level of design shall have an engineer’s seal.
(c) Other reports and documents not involving the practice of professional engineering, such as
letters of information, minutes of meetings, may be originated and signed by other personnel
engaged by the Consultant and accepted by the City.
D4.3 The Consultant shall, at a minimum, utilize the most current industry standard
sustainable practices and conform to the latest codes, standards, regulations, and legislative
requirements in effect. The Consultant shall liaise with the City on the application of codes and
standards.
D4.4 The Consultant shall not substitute or replace Key Personnel throughout the duration of
the Project without the written approval of the Consulting Contract Administrator. Experience and
qualification as specified in B11 shall be submitted for all requested substitute(s) and
replacement(s).
D4.5 The Consultant shall:
D4.5.1 Issue detailed design drawings and specifications for the City Project Manager
to review at least at 33% and 90% before submitting the final tender package.
D4.5.2 Provide Class 1 estimate when the tender package is completed.
D4.5.3 Create Tender packages including consulting the City insurance branch and post
them according to the City of Winnipeg Materials Management guidelines.
D4.5.4 Be proactive and utilize Project Management tools in case the project schedule
is in jeopardy, including but not limited to:
(a) Issuing separate tender for supply and delivery of long lead time equipment or materials; and
(b) Obtain permits on behalf of the Contractor ahead of time.
D4.5.5 Provide appropriate response to bidders and advice to the City Project Manager
during the tender period and issue addendums as required.
D4.5.6 Issue a letter of recommendation regarding the award of contract and identifying
reasons thereof, including identifying and explaining any variations in cost from the original
engineer’s estimates.
D4.5.7 Arrange for a pre-award meeting(s) with the City Project Manager and the lowest
qualified Bidder to ascertain that the Contactor understands the scope of work in the Bid
Opportunity, determine that the Contractor is capable of meeting the obligations detailed in the
Bid Opportunity, secure advisement by the Contractor of intended methods, materials, stages,
timelines or sequences of the Contract and to afford the opportunity for each participant to fulfil
the obligation of disclosing any known obstacle(s) to the conduct of the Contract, or of any
expectation of significant revision thereof, if known at that time.
D4.5.8 Provide engineering drawings and documents in a timely manner to assist the
Contractor with acquiring any permits required prior to any construction activities, or apply for
permits on behalf of the Contractor in order to reduce any impact to the project schedule.
D4.5.9 Coordinate and conduct a pre-construction meeting with all other relevant
parties in attendance and provide minutes of the meeting to all in attendance and those to be
copied.
D4.5.10 Review and acceptance of shop drawings and manufacturers’ drawings supplied by
the Contactor or supplier to ensure that the shop drawings are in conformance to the contract
Drawings and Specifications, without relieving the Contractor of his contractual and legal
obligations in respect thereof.
D4.5.11 Review laboratory, shop and other tests conducted upon materials and /or
equipment placed or installed by the Contractor to ensure conformance to the contract Drawings and
Specifications, without relieving the Contractor of his contractual and legal obligations in
respect thereof.
D4.5.12 Ensure that Quality Assurance/Quality Control (QA/QC) is undertaken in accordance
with Building Code requirements and Departmental standards.
D4.5.13 Conduct Work inspections and provide field reports to the City Project Manager,
at least bi- weekly, from the mobilization date until Total Performance.
D4.5.14 Arrange for, at least bi-weekly, regular job meetings at the worksite throughout
the duration of the contract work.
D4.5.15 Record minutes of all site meetings and distribute to all in attendance and the
copy list.
D4.5.16 Submit monthly contract progress estimates to be processed in a timely fashion in
accordance with the General Conditions of the City of Winnipeg Standard Construction
Specifications.
D4.5.17 Co-ordinate and stage other works by third parties on the site including, but not
limited to, Transit Maintenance, Manitoba Hydro, Communications and other City forces.
D4.5.18 All extra work to the project must be reviewed and a recommendation to approve or
not provided to the City Project Manager, following the City of Winnipeg templates for Proposed
Change Notices and Change Work Orders.
D4.5.19 The Consultant will be responsible for controlling project budget through
constructing by:
(a) generating accurate designs and specifications which minimize Change Work Orders;
(b) monitoring and reporting costs during Construction;
(c) monitoring progress and inspecting quality to minimize rework; and
(d) reviewing alternatives and providing recommendations to the City Project Manager where
changes are unavoidable.
D4.5.20 Keep a continuous and accurate record of working days and days lost due to
inclement weather or other unforeseen circumstances during the course of construction.
D4.5.21 As coordinated with the City Project Manager and the Contractor, provide
inspection of the completed Works to establish the Substantial Completion and Total Performance of
the completed project.
D4.5.22 Complete and submit record drawings of the completed works, in pdf and dwg
format.
D4.5.23 Coordinate with the Installation Contractor and Equipment Supplier for all
required site testing and commissioning services.
D4.5.24 Coordinate with the Installation Contractor and Equipment Supplier to provide
on-site training sessions to provide instruction to City staff on the safe operation of all new
equipment including recommended maintenance tasks and schedules.
D4.5.25 Review and acceptance of O&M manual submissions.
D4.5.26 Acceptance of alternate materials and methods, subject to prior acceptance by the
Department, without relieving the Contractor of his contractual and legal obligations in respect
thereof.
D4.6 The Services are anticipated to be delivered as per the following phases:
D4.6.1 Detailed design and specifications for the construction and site development for
hydrogen generation and dispensing infrastructure as per the following:
(a) design in progressive phases that shall include the 30% design phase, 60% design phase, 90%
design phase; Issued for Tender phase, Issued for Construction (IFC) phase; and As-Built phase.
(b) all associated electrical, mechanical, civil, and structural upgrades and provisions to
support the installation of hydrogen generation and dispensing infrastructure in compliance with
applicable codes, regulations, and industry standards.
(c) ensures the site design aligns with the existing land drainage management system;
(d) roadway geometry, pavement design, and structural design such that the existing Transit
fleet, including regular, and articulated fuel cell buses are able to navigate the new
infrastructure at the design speeds;
(i) The design shall also ensure access for other vehicles including 20 tonne methanol delivery
trailers, all emergency vehicles including City of Winnipeg Fire Department largest ladder truck,
cranes and other vehicles required to remove or install equipment within the perimeter fencing for
maintenance or at the end of its service life.
(e) includes foundation for mounting equipment as specified by the equipment supplier of the
hydrogen generation and dispensing station and future space claim for equipment to be installed in
future phases in accordance with the following minimum criteria:
(i) all codes, design guidelines, and reference material in WSTP Structural Design Guideline
Note: supplier of hydrogen generation and dispensing station equipment is not yet confirmed but may
include but is not limited to:
◻ Azolla Hydrogen Ltd.
◻ Kaizen Clean Energy LLC;
(f) includes vehicle impact protection bollards in compliance with requirements of NFPA 2 to
protect equipment from vehicle impact from adjacent roadways and parking area;
(g) provide perimeter fencing to keep the Infrastructure secure and inaccessible to the public
and screened from the view of residential buildings, measured from the highest adjacent grade in
compliance with NFPA 2 and other applicable standards and local by laws.
(h) includes a potable water supply for the Site with all specifications and associated drawings
meeting the following minimum criteria:
(i) provide sufficient water to meet the production demand of 450 kg of hydrogen per day via
methanol reformation;
(ii) provide fire hydrants to cover the Construction Lands based on the fire analysis completed
by fueling station equipment supplier; and
(iii) provide backflow preventers for each connection to the municipal water system.
(i) Includes electric connections for the site with all specifications and associated drawings
meeting the following minimum criteria:
(i) provide sufficient power to meet the production demand of 450 kg of hydrogen per day via
methanol reformation.
(j) includes provisions for electrically bonding and grounding equipment, containers, and
associated piping as per applicable electrical code.
D4.6.2 Design and specification phase shall be complete by June 21, 2024.
D4.6.3 Contract administration of the Contract for construction and site development
for hydrogen generation and dispensing infrastructure as per the following:
(a) RFP document preparation and procurement process support;
(b) contract administration;
(c) construction services; and
(d) post construction services.
D4.6.4 Key milestones for the contracting phase include:
(a) The Tender for Construction shall be posted no later than June 28, 2024; and
(b) Construction shall be targeted to achieve Substantial Completion no later than December 31,
2024.
D4.7 The following shall apply to the Services:
(a) Universal Design Policy
http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&DocId=3604
(b) Should this project include a public engagement aspect, it will be required to meet: Public
Engagement Guidelines
https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf
(c) The most current edition of The City of Winnipeg Standard Construction Specifications
https://www.winnipeg.ca/matmgt/Spec/Default.stm;
(d) City of Winnipeg’s Project Management Manual
https://winnipeg.ca/infrastructure/assetmanagement-program/templates-manuals.stm;
(e) COW manual for the Production of Construction Drawings
https://legacy.winnipeg.ca/waterandwaste/pdfs/dept/constructionManual.pdf
(f) WWD Drainage Criterial Manual
https://legacy.winnipeg.ca/waterandwaste/pdfs/drainageFlooding/MaclarenDrainageCriteria Manual.pdf
(g) All other codes, standard, by-laws and regulations from the City of Winnipeg, Province of
Manitoba as well as best engineering practices applicable to this job.
