D4. SCOPE OF SERVICES
D4.1 The Services required under this Contract shall consist of a review of the City’s
Comprehensive Integrated Waste Management Strategy (CIWMS),in accordance with the following:
(a) Project Management in accordance with D4.2;
(b) Waste Audits in accordance with D4.3;
(c) CIWMS Evaluation and Update in accordance with D4.4 to D4.8;
(d) Public and Stakeholder Engagement in accordance with D4.9 and D14.
D4.2 Project Management:
D4.2.1 The Consultant shall be responsible for organizing, chairing and providing
minutes and agendas for project meetings
D4.2.2 The Consultant shall develop strategies for waste audits and public stakeholder
engagement
(a) These strategies shall be developed and revised to the satisfaction of the Consulting
Contract Administrator;
(b) These documents shall be considered “living’ documents and shall be assessed and updated as
necessary throughout the duration of the project.
D4.2.3 Project Schedule
(a) The Consultant shall develop a project schedule (Gantt chart), including budget and resource
requirements, for approval by the Consulting Contract Administrator;
(b) The Consultant shall submit an updated schedule to the City on a monthly basis (as required).
D4.3 Waste Audits
D4.3.1 The Consultant shall conduct curbside waste audits in each of the four seasons;
one each in summer (July 2023), fall (October 2023), winter (January 2023), and spring (April 2024)
(a) Each waste audit shall be consistent with methodology identified in the CCME 1999 Recommended
Waste Characterization Methodology for Direct Waste Analysis Studies in Canada;
(b) Waste audit methodology should also consider the methodology used in previous waste audits
undertaken for the City of Winnipeg to maintain comparability (see Appendix B for information on
previous audits);
(c) Waste audit material categories are provided in Appendix C;
(d) Each audit shall include a review of the results of the previous audits conducted for the
City of Winnipeg and compare them against the results of this four-season waste audit to assess
trends and/or changes to waste composition;
(e) For each audit, the Consultant shall collect and sort all waste;
(f) The audit shall determine the composition of waste generated for residential, multi- family
and non-residential customers;
(g) The audit shall assess the composition and sources of construction and demolition (C&D) waste
and large/bulky item pick-ups, improving on data and methodologies
from a previous audit undertaken in 2015/16;
(h) The audit shall determine set out and participation rates for garbage and recycling carts,
organics collections, and contamination rates of recycling and organics streams;
(i) The City shall provide the following:
(i) An indoor sorting and storage area located at the BRRMF and the MRF;
(ii) Garbage and recycling containers by the sorting area for final waste disposal;
(iii) Removal of waste from the sorting area after it has been sorted.
(j) Hours of Work:
(i) Work may take place during the BRRMF and MRF public hours of operation. Hours of operation
shall be confirmed by the Consultant prior to the beginning of each sampling event.
(k) The Consultant shall be responsible for all remaining aspects of the work, including, but
not limited to:
(i) Provision of all necessary tools, equipment, and training;
(ii) Cleaning and tidying of the sorting area at the end of each working day;
(iii) Providing the City at least two (2) weeks notice prior to the beginning of any proposed
sampling period;
(iv) Complying with all site rules at the BRRMF and MRF, (e.g. use of personal protective
equipment, no smoking) and direction provided by City staff (e.g. Supervisor, Foremen, Traffic
Directors) at the sorting sites.
D4.3.2 A final written report shall be required for the waste audits and include, at
minimum:
(a) Waste composition for each stream (garbage, recycling, organics (if applicable);
(b) Estimated per household and per capita waste generation;
(c) Capture rates for recyclable material streams and organics (if applicable);
(d) Contamination rates for recyclable material streams and organics (if applicable);
(e) Comparison between each seasonal audit and to the results of previous audits. D4.3.3
Reporting on the waste audits shall be in accordance with D4.13.
D4.3.4 The Consultant shall use the waste audit results to inform the CIWMS update and
associated implementation plan by assessing the performance of the waste management/diversion
system.
D4.4 Environmental Scan and SWOT Analysis
D4.4.1 The Consultant shall undertake a review and analysis of relevant policy,
regulatory, system and socioeconomic changes since the previous CIWMS review and identify any
strengths, weaknesses, opportunities, and threats. The scan will include:
(a) A review the City’s relevant policy documents and identify the impacts, if any, on the CIWMS
goals and recommendations going forward:
(i) Community Energy Investment Roadmap (Program #9: Zero Waste),
(ii) OurWinnipeg 2045 (Goal #2: Environmental Resilience),
(iii) Winnipeg Climate Action Plan (Strategic Opportunity #6),
(iv) Poverty Reduction Strategy (Goal #4/Objective A).
(b) A review of recent/planned Federal and Provincial policy and legislative changes that may
have impact on the CIWMS going forward, such as:
(i) Phase One and Two of Canada-wide Action Plan on Zero Plastic Waste
(ii) Federal Single-Use Plastics Prohibition Regulations
(iii) Proposed Federal Plastics Registry
(iv) Proposed Federal Minimum Recycled Content Regulation
(v) Proposed Federal regulations to reduce methane from landfills
(vi) Proposed Federal rules on labelling for recyclables and compostables
(vii) Manitoba’s Waste Diversion and Recycling Framework Review (2021)
(viii) Manitoba’s Carbon Savings Account (2023-2027)
(ix) Multi-Material Stewardship Manitoba’s proposed transition plan to full EPR
(c) Identification of any significant changes to the City’s solid waste management system and
performance, since the last update to the CIWMS
(d) An assessment of any significant socioeconomic changes that may impact the CIWMS goals and
recommendations
(e) An assessment of any significant technological changes or advancements that may impact the
CIWMS goals and recommendations
(f) An assessment of communication, education and public engagement activities as they relate to
the implementation of CIWMS and system performance
D4.4.2 The Consultant shall also provide an assessment of and recommendations for C&D
diversion and recycling opportunities, circular economy strategies, and corporate leadership for
the City of Winnipeg.
D4.5 Review and Evaluation of CIWMS Implementation, Goals and Timelines
D4.5.1 The Consultant shall review the implementation status of the 2011 and 2019 CIWMS
recommendations and provide a progress report on the findings. The review shall also include:
(a) An assessment of the goals, objectives and timelines of the original (2011) and updated
(2019) CIWMS to determine their appropriateness going forward based on current City policy,
industry trends, and best practices, and public engagement findings.
(b) An assessment of the performance of the current solid waste management system against
approved and adopted targets (including GHG emissions, waste generation and diversion) outlined in
relevant policy documents in D4.4.1(a).
D4.6 Needs Assessment and Options Identification
D4.6.1 The Consultant shall identify the necessary options and steps for achieving
CIWMS goals over the short (five year) and long term (ten year) timeframes, including:
(a) Updating, where necessary, the goals, objectives, and timelines for the CIWMS;
(b) Identifying potential improvements or gaps in programs, services, and operations for
achieving the updated goals and objectives;
(c) Identifying options for addressing those improvements or gaps; and
(d) Undertaking a process to prioritize the options and make recommendations for implementation
in the short and longer terms.
D4.7 Implementation Plan
D4.7.1 The Consultant shall prepare an updated CIWMS including short and long term
recommendations that align with updated goals, objectives and timelines;
(a) The updated CIWMS shall reflect guiding principles, such as the waste hierarchy and universal
design.
D4.7.2 The Consultant shall prepare a detailed implementation plan for the period
2025-2030, including:
(a) the costs, timing, associated engagement and resources required to implement recommended
options;
(b) Identification of the anticipated impacts of implementing recommended actions (including GHG
emissions reduction potential);
(c) Identification of associated performance measures to evaluate impacts;
(d) Plans for implementation must identify potential funding or revenue sources to cover
the costs of implementation.
D4.8 Performance Measurement
D4.8.1 The Consultant shall assess the Solid Waste Services Divisions’ current
practices related to data gathering, performance measurement and reporting, including the targets
and objectives being measured. The assessment shall examine:
(a) The effectiveness of current practices as they relate to, for example, consistency, accuracy,
meaningfulness, and accessibility;
(b) Industry trends and best practices in municipal Solid Waste Services as they relate to data
gathering, performance measurement and reporting methodology in similar jurisdictions.
D4.8.2 The Consultant shall make recommendations on, and provide a plan for, improved
performance measuring and reporting, and outline any additional metrics that could be reported to
measure system performance.
D4.8.3 In addition to recommendations, the Consultant shall identify any issues related
to data collection and performance measurement, such as performance data outside the scope of City
services (i.e. EPR programs, private landfills) and the issue of the ‘evolving tonne’ with regard
to weight-based metrics.
D4.9 Public and Stakeholder Engagement
D4.9.1 The Consultant shall prepare and conduct a two-phase Public Engagement Program
in accordance with D14.
D4.10 The Services required under D4.1 to D4.9 shall be in accordance with the City’s Project
Management Manual http://winnipeg.ca/infrastructure/asset-management-program/templates-
manuals.stm#2 and templates http://winnipeg.ca/infrastructure/asset-management-
program/templates-manuals.stm#4 . Notwithstanding the foregoing, the Consultant is being engaged by
the City for their professional expertise; the Consultant shall bring to the Consulting Contract
Administrator’s attention any aspect of the City’s Project Management Manual or templates which the
Consultant is of the opinion is not consistent with good industry practice.
D4.11 The funds available for this Contract are 350,000.
D4.12 The following shall apply
to the Services:
(a) Universal Design Policy: http://clkapps.winnipeg.ca/DMIS/councilpolicy.asp?id=universaldesign
(b) Public Engagement Guidelines:
https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf
(c) Sustainable Procurement Action Plan:
https://legacy.winnipeg.ca/matmgt/pdfs/SustainableProcurement-ActionPlan.pdf
D4.13 Format and Deliverables
(a) A final CIWMS report that addresses each of the elements listed in D4.1 to D4.9 and includes
an implementation plan and a plain language executive summary;
(b) A final waste audit and characterization report that includes a plain language executive
summary;
(c) Consultant shall supply printed and bound copies of reports as follows:
(i) Final Report, five (5) copies
(ii) Waste Audit, three (3) copies
(d) In addition to the required number of printed copies, all reports shall be supplied digitally
in Microsoft Word and Adobe PDF formats;
(e) All charts and graphs in the final report shall be supplied with their underlying tabular
data in Microsoft Excel format;
(f) The executive summary shall also be provided as a separate PDF file;
(g) All other reports, technical memorandums and/or plans produced during the project shall
be attached as appendices.
