Basic Information

Reference Number

0000207720

Issuing Organization

The City of Winnipeg

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

492-2021

Title

Centralized Dispatch for On-Demand Wheelchair Accessible Vehicle (WAV) Services

Source ID

PU.MU.MB.559625.C102498

Agreement Type

None

Details

Location

Canada, Manitoba

Description

D5. SCOPE OF WORK
D5.1 The Work to be done under the Contract shall consist of creating and implementing a central
dispatch service that can coordinate and schedule on-demand wheelchair accessible vehicles
(WAV) from multiple approved licenced dispatchers from the date of award, to the end of
December 2023, with the option of two (2) mutually agreed upon one (1) year extensions.
D5.1.1 The City may negotiate the extension option with the Proponent within ninety (90) Calendar
Days prior to the expiry date of the Contract. The City shall incur no liability to the
Proponent as a result of such negotiations.
D5.1.2 Changes resulting from such negotiations shall become effective on anniversary date of
the respective year. Changes to the Contract shall not be implemented by the Contractor
without written approval by the Contract Administrator.
D5.1.3 Proponents are advised that, in future, the City may be participating in collaborative
procurement initiatives with other levels of government. Accordingly, extensions to this
Contract may not be exercised.

Dates

Publication

2021/09/02 12:49:32 PM CDT

Bid Intent

Not Available

Closing DateA - Latest Amendment

2021/10/19 12:00:00 PM CDT

Contact Information

Terminder Singh

204-986-2249

tsingh@winnipeg.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Form A	Form A - Proposal	Yes	No
Form B	Form B - Prices and Fees	Yes	No
No entries

Additional Bidding Instructions

B3. PROPONENTS' CONFERENCE
B3.1 The Proponent shall attend one of two scheduled Proponents’ conferences held virtually
through Microsoft Teams
(a) at 10:00 A.M. CST on September 14, 2021, or
(b) at 2:30 P.M. CST on September 16, 2021.
B3.2 The Proponent must request the link for Proponents’ conference by providing a valid email
address to gheather@winnipeg.ca to obtain the TEAMS meeting invitation not later than 9:00
A.M. CST on Monday, September 13, 2021.
B3.3 Due to COVID-19 circumstances, this meeting is being hosted virtually only. You will require a
computer or mobile phone, microphone, speakers, and an internet connection to participate.
B3.4 Attendance is mandatory, and the Proposal of any Proponent not having attended will be
rejected on the basis that it is non-responsive.
B3.5 The Proponent is advised that, at the Proponents’ conference, the desired goals and objectives
of the system will be discussed, including how similar systems have been implemented in other
cities to date, and how we envision the WPG WAV to work. General requirements for the ondemand
centralized dispatch system, the technical tools and necessary reporting as well as
customization requirements will be addressed.
B3.6 Proponents’ questions must be submitted in writing to the Contract Administrator identified in
D8, not later than 9:00 A.M. CST Friday, September 10, 2021.
B3.7 The Proponent shall not be entitled to rely on any information or interpretation received at the
Proponents’ conference unless that information or interpretation is provided by the Contract
Administrator in writing.
B3.8 The Proponent is advised that, at the Proponents’ conference, they will have an opportunity to
clarify requirements.

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.