2023-33-2106-P - Headingley Correctional Centre Kitchen Spot Cooling

This Request for Proposals (the “RFP”) is an invitation by the Government of Manitoba (“Manitoba”), as represented by the Department of Consumer Protection & Government Services, Capital Projects Planning and Delivery (“CPPD”) to prospective proponents to submit proposals for Headingley Correctional Centre Kitchen Spot Cooling as further described in Section 1 of the RFP Particulars (Appendix 3) (the “Work”).

CPPD requires the services of a Contractor for the installation of two cooling systems at Headingley Correctional Center Kitchen located at 6030 Portage Avenue, Headingley, Manitoba. The Scope of Work includes, but is not limited to, provision of two (2) five ton cooling capacity direct expansion vertical cooling units complete with two (2) wall mounted programmable thermostats, refrigerant piping, associated ductwork and grilles, filters and condensate drain piping; supply of two (2) five-ton cooling capacity portable water-cooled units to be delivered to Owner on site; and complete Work as per Mechanical and Electrical Drawings. Work site location will be partially occupied during construction.

CPPD is administering this RFP process. For the purposes of this procurement process, the “RFP Contact” will be:
Contract Administrator: El Dela Cruz
Email: cppdprocurement@gov.mb.ca

Proponents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials, or other representatives of Manitoba or CPPD other than the RFP Contact, concerning matters regarding this RFP. Failure to adhere to this rule may result in the disqualification of the proponent and the rejection of the proponent’s proposal.

A mandatory site visit has been scheduled as follows:
Location: Headingley Correctional Centre, 6030 Portage Avenue, Headingley, Manitoba
Date and Time: June 29, 2023 12:30 PM local time

Proponents are to meet at the duty desk in Administration Building prior to 12:30 PM to sign the site attendance sheet. Proponents are to pre-register by email to the project manager at Ed.Pianim@gov.mb.ca. It is the Proponents responsibility to ensure registration and confirmation has been received prior to the meeting.

Deadline for registration is the end of the business day June 27, 2023. Attendance at the site visit will be confirmed and recorded. 

If proponents are not available to attend the above scheduled optional site visit, but still wish to view the site, an appointment may be arranged by contacting the RFP Contact.

Proponents are not entitled to rely on information received from CPPD, CPPD’s representatives or other third parties at the site visit unless the RFP Contact has provided the information in writing.

Deadline for questions July 18, 2023. All questions must be submitted to the Contract Administrator at cppdprocurement@gov.mb.ca. CPPD will only address questions that were sent to this email address.

Bid submission deadline is July 25, 2023 at 2:00:00 P.M. CDT. This is an ebid submission and all bids must be uploaded through MERX. No other form of Proposal submission will be accepted.