RFP 2018 - #001 - Voyager Office Design & Construction Management

­­­ Request for Proposal
 
 
 
Date Issued:                                    Thursday, January 4, 2018
                                   
Request from:                                 Infrastructure Health and Safety Association
                                                            5110 Creekbank Road, Suite 400
                                                            Mississauga, ON L4W 0A1
 
Contact:                                            Alan Hansen
 
Type of Service Required:          Voyager Office Design & Construction Management
 
 
Request for Expression of Interest:
                                                            This should be considered a formal procurement document for the request of an invitational quote for the services of an office design and construction management vendor.
 
Date Response Required:          
 
 RFP 2018 - #001
 

 
 
 
 
 
 
 
 
 
 

 
 
 
 

Table of Contents
Table of Contents............................................................................................................................... 2
Request For Information & Quotation (RFP) Checklist..................................................................... 4
Introduction......................................................................................................................................... 5
A.     Definitions................................................................................................................................ 5
     B.      Accessibility for Ontarians with Disabilities ………………………………………………………………………...                 5
    C.      Background ......................................................................................................................... 5
Purpose and Intent of RFP................................................................................................................ 6
D.   Scope of Services.................................................................................................................... 7
E.     Project Management............................................................................................................... 7
F.     Guidelines for Proponent’s Submission.................................................................................. 8
G.    Experience & Qualifications.................................................................................................... 8
H.   Evaluation of Proposals........................................................................................................... 9
I.       Confidentiality........................................................................................................................ 11
J.      Sub-contracting or Substitution............................................................................................. 12
K.     References............................................................................................................................. 12
L.      Costs and Expenses.............................................................................................................. 12
M.     Review Representative......................................................................................................... 12
N.   Additional Information............................................................................................................. 13
O.   Other Consideration............................................................................................................... 13
P.     Notification to Other Proponents of Outcome of Procurement Process............................... 13
Q.   Debriefing............................................................................................................................... 14
RFP Terms....................................................................................................................................... 14
A.     Information Gathering Process.............................................................................................. 14
B.     Cost of RFP Response.......................................................................................................... 14
C.     Use of the HSAs Names or Logos........................................................................................ 14
D.     Explanation of Information Evaluation/Decision Making...................................................... 14
E.     Restriction on HSA Contacts................................................................................................. 14
F.    Confidentiality of Proponent’s Information............................................................................. 15
G.  Data Validity............................................................................................................................ 15
H.   Errors and Omissions............................................................................................................. 15
I.    Indemnification........................................................................................................................ 15
J.   Conflict of Interest................................................................................................................... 15
K.   Right to Termination............................................................................................................... 15
L.   Dispute Resolution.................................................................................................................. 16
APPENDIX A - General Proponent Information.............................................................................. 18
APPENDIX B – Tax Compliance Declaration.................................................................................. 19
APPENDIX C – Conflict Of Interest Declaration............................................................................. 20
APPENDIX D - Respondent Acknowledgement Form.................................................................... 21
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Request For Proposal Checklist 
 
Infrastructure Health & Safety Association (IHSA) recommends that Proponents use the following checklist when completing the RFP to help ensure that all the key components to your organization’s proposal are submitted on time.  Documents must be delivered to the Project Representative by the dates and times set out below. 
 
Courier, E-Mail or Deliver By:
January 18, 2018 2:00 pm EDT  
 
 
TO:
IHSA
RFP 2018 - #001 - Project Representative:  Alan Hansen
5110 Creekbank Road, Suite 400
Mississauga, ON     L4W 0A1
 
 
 
Include all RFP materials, in one (1) package. 
The package should contain:
 

• One (1) envelope prominently marked “Original”  signed by an authorized representative in your organization and containing

• one (1) printed original of all documents and exhibits in response to the RFP

 

• One (1) envelope marked “Copies”  and containing

• four (4) copies of all documents and exhibits in response to the RFP

or
 

• PDF Copy by e-mail  

 
 
Proposals are to be prominently marked Confidential with the RFP title and number (see RFP cover), with the full legal name and return address of the Proponent, and with the Proposal Submission Deadline date and time.
 
Proposals submitted in any other manner may be disqualified.
 
In the event of a conflict or inconsistency between the hard copy and the electronic copy of the proposal, the hard copy of the proposal shall prevail.
 
Introduction 
 
A.Definitions 
 
 
“Proponent” wherever used shall mean RFP respondent/participant.
 
“Proposal” wherever used shall mean a Proponent’s written response to this RFP.
 
“RFP” wherever used shall mean this Request for Proposal.
 
“BPS” as of April 2, 2012, all HSAs are required to follow the Broader Public Sector (BPS) Procurement Directive.
 
“COR™” The Certificate of Recognition program is often required for contracts with both public- and private-sector construction projects in Ontario. For example, some municipalities expect their contractors to be registered with the COR™ program in order for them to qualify for bidding purposes
 
B.Accessibility for Ontarians with Disabilities
 
The selected Proponent shall comply with the requirements for all relevant accessibility standards established by regulation under the Accessibility for Ontarians with Disabilities Act, 2005.
 
C.Background
           
 
The Infrastructure Health & Safety Association (IHSA) works with employers and workers in Ontario to eliminate occupational injury and illness. The membership of IHSA includes seven major industries: construction, transportation, electrical, utilities, aggregates, natural gas pipelines, and ready-mix concrete. IHSA’s mission is to be Ontario’s trusted health and safety resource for effective sector-specific engagement, education, products and services.
We incorporate a research-based educational methodology in everything we do, from the needs assessment stage through to program development, delivery, and evaluation. This comprehensive evaluation framework, which measures program and performance outcomes, is a critical element in high-risk activity education.
For information about IHSA, view IHSA's Strategic Plan at www.ihsa.ca
As part of Ontario's health and safety system, we are recognized by the Ministry of Labour, the Ministry of Transportation, the Ministry of Training, Colleges and Universities, and the Workplace Safety and Insurance Board as designated trainers and consultants. So, you can be sure that the training you get from IHSA meets regulatory requirements and compliance standards.
 
 
The Certificate of Recognition (COR™) is nationally trademarked and endorsed by participating members of the Canadian Federation of Construction Safety Associations (CFCSA) of which the Infrastructure Health and Safety Association (IHSA) is a member. It provides employers with an effective tool to assess their health and safety management system.
COR™ is aimed at driving positive workplace behaviour and practices that lead to improved performance. It is currently being used across Canada and is a pre-qualification requirement for many contractors working in and out of the province and on public- and private-sector projects.
The IHSA is the 'Authority having Jurisdiction' to grant COR™ in the province of Ontario. In achieving this national safety program accreditation in Ontario, IHSA is responsible to ensure that the COR™ standards are upheld.
 
 IHSA Office Locations:


Head OfficeMississaugaEtobicoke
5110 Creekbank Road, Suite 400   5345 Creekbank Road21 Voyager Court South
Mississauga, Ontario  L4W 0A1Mississauga ,ON L4W 5L5Etobicoke, ON M9W 5M7
 
 
 
 
 
Purpose and Intent of RFP
 
This RFP has been prepared to select a provider/vendor who can provide project management on both office design and construction at our IHSA 21 Voyager Court location. 
 
IHSA is soliciting statements of qualifications and fees for professional project management services to support their administrative office relocation to its training centre at 21 Voyager Court.
IHSA will remain in business during the renovation of Voyager Court and seeks professional advice regarding design and construction management for Voyager Court, completing renovations by September 2018. IHSA wants their new and existing space to reflect a vibrant, positive and fun work environment with office space, meeting rooms[CB1] , kitchenette etc. The proponent will look at reconfiguration of existing training and meeting rooms. The selected firm will serve to ensure the final design and construction meet all applicable standards and milestones. A schematic showing the concept drawing for the administrative area will be provided.
IHSA is requesting to provide details by:

• Phase 1 – reconfiguring new area at Voyager Court for administrative staff

• Phase 2 – after completion of Phase 1 reconfigure training and meeting rooms

21 Voyager Court is a training and meeting room facility for health and safety initiatives that are partially funded by the Ministry of Labour (MOL).  Upon completion of Phase 1 of this project all IHSA administrative staff will reside at the Voyager Court location.
 
 
 
 
 
D.Scope of Services
 
 
The following includes some of the expected development and project management services to be provided with IHSA’s appropriate involvement and approval:

1. Re-design existing premises (approximately 5,500 sq. ft.) for new administrative staff space ensuring the project meets IHSA’s goals, space needs and options
2. Re-develop other existing administrative and training space to new training/meeting space to be determined
3. Create and manage a Master Project Schedule for completion of all tasks
4. Develop and track full project budget, commitments and expenditures
5. Oversight of permitting and other regulatory requirements
6. Manage the RFP Process/tendering for construction services and negotiate contracts for favourable terms (use IHSA Contractor Subcontractor Handbook for guidance on RFP process/tendering)
7. Conduct and coordinate all due diligence project activities for the site
8. Oversight of procurement of furnishings and equipment (including IT infrastructure), if needed
9. Provide construction management services from design through post-construction
10. Key scheduling of all work timelines within an active office environment during regular hours, after hours and weekend hours that will consider items such as noise and other barriers to administrative operations, include all contingencies with explanations
11. Work with staff input on design – Operations, Customer Service, Human Resources, Finance, Information Technology and Executive
12. Preferred requirement “COR” – for contractors that are certified, registered or other

 
 
E.Project Management
 
We require that a dedicated representative be assigned to assist us with the planning, staged purchasing, delivery and follow up phases required given the information above.
 
F.Guidelines for Proponent’s Submission
 
The preferred format for the Proponent’s “Offer of Service” or response to this RFP is as follows:
 

• Project Understanding.  In narrative form, provide a summary of your understanding of the assignment, the major tasks to be completed, and the skills required to do the project.

Each Proponent is to include in its proposal a description of how the Proponent will provide the services outlined, which must include a project work plan that includes milestones, methodology and approach; project main contacts; and, the process for managing and resolving any issues.

• Qualifications.  Provide a detailed explanation of your firm’s qualifications, and the qualifications of the individuals you are proposing to undertake the project. See below.

• Previous experience. Provide an outline of your firm’s previous experience working on projects of this nature.

• Provide a complete listing of pricing/costs, including staff, expenses and any contingencies.  Please provide detailed pricing on all aspects of this project.

1. Any out-of-pocket expenses should be clearly stated.

1. Any assumptions incorporated in the proposal.

1. Value-added services offered free of charge.

1. Other services available by the Proponent and any other information that may support the proposal.

 

• Plan for Implementation

 
Proposals must include a detailed implementation plan for the service to be provided if awarded. 
 
Your implementation plan should include the following:
 

• A timeline

• A description of the changes to your current operations, if any, that will be necessary for meeting the requirements of this agreement

• Name/profile of dedicated individuals who will be with the project both before and after implementation.

• Health and Safety documentation at your workplace (we will provide IHSA Contractor Subcontractor Handbook for guidance on RFP process/tendering)

 
 
G.Experience & Qualifications
 
Each Proponent must provide as part of its proposal a summary outlining:
 

• Company history including information of any recently formed partnerships or strategic alliances with other companies that may be beneficial to the IHSA for the purposes of the services requested in this RFP
• Personnel working on the project with qualifications & experience
• Describe Proponent’s relationship with other companies with whom Proponent may partner to service IHSA needs and requirements as described in this RFP
• Any additional information that will support your proposal

 
H.Evaluation of Proposals
 
There is an Evaluation Team made up of three (3) members of Infrastructure Health & Safety Association. This Team will review submissions, select and recommend the successful Proponent.
 
Neither the lowest price proposal nor any proposal will necessarily be accepted.
 
 
Stage I – Mandatory Requirements
 
Stage 1 will consist of a review to determine which proposals comply with all the mandatory requirements.  Proposals, which do not comply with all the mandatory requirements, may be disqualified and not evaluated further.
 
Other than inserting the information requested on the mandatory submission forms set out in this RFP, a Proponent may not make any changes to any of the forms.  Any proposal containing such changes, whether on the face of the form or elsewhere in this proposal, may be disqualified.
 
Each proposal must include the following completed documents located as Appendices:
  Mandatory Documents to be Completed and Submitted
Appendix AGeneral Proponent Information/References
Appendix BTax Compliance Declaration
Appendix CConflict of Interest Declaration
Appendix DRespondent Acknowledgement Form
 
 
The Proponent, by submitting the proposal, warrants that to its best knowledge and belief no actual or potential Conflict of Interest exists with the submission of the proposal or performance of the contemplated contract other than those disclosed under General Proponent Information.  Where the IHSA discover a Proponent’s failure to disclose all actual or potential Conflicts of Interest, the IHSA may disqualify the Proponent or terminate any contract awarded to that Proponent pursuant to this procurement process.
 
A proposal that includes conditions, options, variations or contingent statements that are contrary to or inconsistent with the terms set out in the RFP may be disqualified.
 
Stage II – Rated Criteria
 
Stage II will consist of scoring by the Evaluation Team of each qualified proposal on the basis of the rated criteria.  A minimum of 30 out of a possible 40 points is required in order for the Proponents to qualify for Stage III – Pricing Scoring.
 
The IHSA will not necessarily accept the lowest priced proposal or any proposal resulting from this RFP.  While price is an important element in the selection process, Proponents should recognize that there are other criteria in this RFP that the IHSA will consider in evaluating proposals.
 
The IHSA evaluation team will base selection decisions on responses received and the best outcome for the IHSA.  Each response will be carefully evaluated and scored by the evaluation team.
 
 
 
 
 
 
 
Each response will be scored in accordance with the relative importance weighting indicated in the table below.  It is suggested you address these criteria in sufficient depth in your response. 
 #Rated CriteriaWeighting
(Points)
1Vendor Experience/Previous Work Experience20
2Scope of Work/implementation plan (include Phase 1 and 2 and staff movement when reconfigured)
 30
 
 
3Vendor Presentations (short listed vendors will be selected to participate in presentations)10
4Price40
 Total Points100
 
Points will be awarded based on the degree to which the material you have provided demonstrates your capability to perform and successfully carry out the work described.  A minimum score of 40 points on combined rated criteria 1 and 2 scoring above must be achieved to be short listed and move to the next stage of vendor presentations.
 
 
The Evaluation Team will evaluate pricing after the evaluation of mandatory requirements and rated requirements.
 
Each Proponent will receive a percentage of the total possible points allocated to price by dividing that Proponent’s price into the lowest bid price.  For example, if the lowest bid price is $120.00, a Proponent that bids $120.00 receives a 100% of the possible points (120/120 = 100%), a Proponent who bids $150.00 receives 80% of the possible points (120/150 = 80%) and a Proponent who bids $240.00 receives 50% of the possible points (120/240 = 50%).
 
Lowest rate
------------------- x          Total available points = Score for proposal with 2nd lowest rate
2nd lowest rates
 
Lowest rate
------------------- x          Total available points = Score for proposal with 3rd lowest rate
3rd lowest rates
 
Etc…for each proposal
 
Cumulative Score
 
Short listed Proponents will be interviewed in-person by the Evaluation Team and will be required to make verbal presentations at the IHSA discretion based on the following criteria:
 

1. Most effectively meet the requirements of the RFP criteria;

1. Overall financial opportunities;

1. Demonstrated expertise and experience.

 
At the conclusion of the interviews, all scores for qualified Proponents from Stage II and III will be added and, subject to satisfactory reference checks, the highest scoring Proponent will be selected.
 
 
 
 
Negotiations
 
The IHSA may, at their sole discretion, enter into negotiations with one or more Proponents. IHSA reserves the right to negotiate with more than one Proponent concurrently or consecutively, and to add to, expand, reduce or modify the scope of this RFP.  If IHSA and the selected Proponents are unable to negotiate an agreement, IHSA may begin or continue negotiations with any other Proponent, at any time.  Negotiations may take place with selected Proponents without the obligation to recall proposals or provide an opportunity for other Proponents to quote on the same changes.  No Proponent shall have any rights against the IHSA arising from such negotiation. 
 
I.Confidentiality
 
All information contained in this Request for Proposal, and all information and material obtained during the course of this project, is confidential, and remains the property of IHSA. The Proponent must agree to sign a confidentiality agreement. All outputs of the project will remain the property of IHSA.
 
J.Sub-contracting or Substitution
 
No sub-contracting or substitution on the part of the Proponent will be accepted without explicit agreement from IHSA.
 
K.References
 
Provide three (3) references from clients for whom your company has provided the same or similar services within the past three (3) years and include the following information for each reference: Name of Company, Address, Name of Contact, Title of Contact, Telephone Number of Contact, Date Work Undertaken, and Brief Description of Assignment. Refer to Stage I Mandatory Requirements – Appendix A.
 
L.Costs and Expenses
 
When providing complete pricing/costs, a Proponent must be aware of and affirm the following:
 
On June 17, 2009, the Ontario government established new standards relating to the procurement of consulting services and management of consulting contracts for all government agencies and the HSAs. As a result the HSAs will not pay for any hospitality, incidental and food expenses, including, but not limited to: meals, beverages, gratuities, personal telephone calls, etc. under the new rules.
 
The IHSA will not be responsible for any travel expenses.
 
All fees for services shall be quoted in Canadian Funds.  The fees quoted for services or goods shall not include applicable taxes (i.e. HST, GST, PST, VAT …).
 
Any services supplied to IHSA are to be invoiced by the Proponent to the individual organization and will be paid separately by that organization.
 
 
 
M.Review Representative
 
All contact and questions with regard to this RFP must be made through the Project Representative selected for this initiative, by e-mail. For the purposes of this RFP, the Project Representative is:
 
Name: Alan Hansen
Email:  ahansen@ihsa.ca
 
Any questions received and responses will be provided to all Proponents.  Questions will be accepted up to and including January 15, 2018 @ 2:00 p.m. EDT.
 
The IHSA reserves the rights to not answer a proponent’s question.  The reasons for this might be:
 

1. The information requested is not needed for the preparation of a submission, or
2. The answer to the question posed can be found in the RFP, or
3. The answer to the question posed is the purpose of the RFP

 
The IHSA will not provide answers to questions in any form or electronic format by direct reply in order that the fairness of the IHSA procurement process is maintained.
 
Unless otherwise notified, the time required by the IHSA to answer questions will not change the deadline specified for submission of a proposal.
 
N.Additional Information
 
The IHSA may request additional data, discussions, presentations or on-site visits in support of the response to this RFP, all without obligation to provide other RFP recipients with similar information or notice of such communication. Additionally, IHSA reserve the right to implement the appropriate due diligence processes to organize or clarify any information provided, or to collect more evidence of managerial, financial and technical abilities, including but not limited to, meetings and visits with current customers served by the Proponent.
 

• The deadline for submission of an Offer is January 18, 2018 @ 2:00 pm EDT.
• Submissions that are received after the closing time will be returned unopened
• The successful Proponent will do everything possible to exceed delivery expectations.

 
O.Other Consideration
 
Circumstances may arise in which additional billable work or services may be required by IHSA that cannot be currently determined for this RFP. The Proponent will provide in their response their lowest hourly or unit pricing and/or highest discount structure that will be extended to IHSA if additional work/service outside the scope of this RFP is approved by IHSA. This pricing may be used as further consideration by IHSA during the evaluation of offer stage.
 
When replying to this RFP, a Proponent should consider their response as an investment and cornerstone of the potential for additional engagements.
 
P.Notification to Other Proponents of Outcome of Procurement Process
 
Once the successful Proponent is selected IHSA will execute a contract, the others will be notified in writing of the outcome of the procurement process.
 
Q.Debriefing
 
Proponents may request a debriefing after receipt of a notification of award.  All requests must be in writing to the Project Representative and must be made within sixty (60) days of notification of award (60 days may be too late – work should have started).  The intent of the debriefing information session is to aid the Proponent in presenting a better proposal in subsequent procurement opportunities.  Any debriefing provided is not for the purpose of providing an opportunity to challenge the procurement process.
 
RFP Terms
 
By submitting a proposal, the Proponent agrees the following terms and conditions shall apply:
 
A.Information Gathering Process
This RFP is being issued for information gathering purposes only. IHSA shall not be bound or obligated in any manner as a result of issuing this RFP to enter into contract negotiations, or to conclude a contract. Without limiting the generality of the foregoing, IHSA expressly reserve the right, at their sole discretion, (i) to initiate any form of procurement process including without limitation direct negotiations with any Proponent regardless of whether such Proponent responded to this RFP; or (ii) to elect not to procure the good or service that is the subject of this RFP.
 
B.      Cost of RFP Response
All work undertaken by any Proponent in preparation of its Proposal is performed on a speculative basis.  IHSA accept no responsibility for costs of proposal preparation, benchmarking, piloting, interviews, meetings, or other activities related to proposal preparation or any contract negotiations. All proposals submitted will be regarded as the personal property of IHSA and will not be returned.
 
C.      Use of the HSAs Names or Logos
The Proponent shall not use IHSA names or logos or associated names or logos or make reference to this RFP in any advertising copy or other promotional materials or messages without prior written consent.
 
D.      Explanation of Information Evaluation/Decision Making
IHSA is not bound to explain how any proposal was evaluated nor is IHSA bound to explain any decision they make based upon the subject matter of the proposal.
 
E.      Restriction on HSA Contacts
All contacts, written and oral, concerning this RFP in any respect, should be made through the Representative named in this RFP or a member of the Evaluation Team. Discussion of this RFP with any other parties within IHSA may result in your organization’s proposal not being considered.
 
F.       Confidentiality of Proponent’s Information
Information provided by a Proponent and all or a portion of the proposal itself, even if identified as being confidential, may be used, reproduced, and disclosed by IHSA, and on a confidential basis, to third parties retained by IHSA in connection with the subject matter of this RFP, including without limitation, for the purposes of evaluating the information.
 
Information provided by a Proponent is subject to disclosure in accordance with the Freedom of Information and Protection of Privacy Act, R.S.O. 1990, and c.F.31, as amended. Each Proponent is requested to identify in its proposal any information it wishes the HSAs to keep confidential. Proponents are advised that the information provided by a Proponent and all or a portion of the proposal itself, may be disclosed by IHSA to third parties where an order by the Information and Privacy Commissioner or a court requires IHSA to do so.
 
G.      Data Validity
All data and information included in this RFP have been extracted from sources, which IHSA consider to be reliable. However, IHSA make no warranties and accept no responsibility for inaccurate data contained herein. 
 
H.    Errors and Omissions
IHSA shall not be held liable for any errors or omissions in any part of this RFP.  While IHSA have used considerable effort to ensure an accurate representation of information in this RFP, the information contained in the RFP is supplied solely as a guideline for potential companies.  This information is not necessarily comprehensive or exhaustive.  Nothing in the RFP is intended to relieve the company from forming their own opinions and conclusions with respect to the matters addressed in the RFP.
 
I.    Indemnification
The Proponent shall indemnify and hold harmless IHSA, it’s officers, board members, partners, agents and employees from and against all actions, claims, demands, losses, costs, damages, suits or proceedings whatsoever which may be brought against or made upon IHSA and against all loss, liability, judgments, claims, suits, demands or expenses which IHSA may sustain, suffer or be put to resulting from or arising out of the Proponent’s failure to exercise reasonable care, skill or diligence or omissions in the performance or rendering of any work or service required hereunder to be performed or rendered by the company, it’s agents, officials and employees.
 
J.  Conflict of Interest
Proponents that respond to this RFP must identify any real or perceived situations where a conflict of interest, past, current or future exists.  All instances are to be declared in Appendix C.
 
K.  Right to Termination
IHSA may, in their sole discretion, cancel this RFP or revise the scope of this RFP at any time.
 
L.  Dispute Resolution
In order to address suppliers’ concerns related to any aspect of the procurement process in an ethical, fair, reasonable and timely fashion, the following dispute resolution process will be followed:

1. Notice of Dispute received
2. Conduct Negotiation (if negotiation is successful, proceed to Step 6 - End of Process; if not successful, both parties must agree to proceed to Step 3 - Mediation)
3. Conduct Mediation (if mediation is successful, proceed to Step 6 - End of Process; if not successful, both parties must agree to proceed to Step 4 - Arbitration)
4. Conduct Arbitration (if arbitration is successful, proceed to Step 6 - End of Process; if not successful, proceed to Step 5 - Litigation)
5. Litigation
6. End of Process

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Appendix A - General Proponent Information
Please provide concise responses to all of the following questions.  Where you do not provide a response, please explain why.  Please review all Appendix materials before completing this questionnaire.
Contact Information Full Organization Legal Name:          
Street Address: 
City, Province/State: 
Postal Code: 
Phone Number:          
Fax Number:   
Organization Website (if one exists): 
Organization Ownership
(specify private or public company):  
Parent Organization Name (if any):           
RFP Contact Person and Title:           
E-mail Address for RFP Contact Person: 
 
Occupational Health & Safety  
References – Current Clients  Company Name 
Company Address 
Contact Name 
Title of Contact 
Contact Phone Number 
Date Work Undertaken 
Brief Description of Assignment 
 Company Name 
Company Address 
Contact Name 
Title of Contact 
Contact Phone Number 
Date Work Undertaken 
Brief Description of Assignment 
 Company Name 
Company Address 
Contact Name 
Title of Contact 
Contact Phone Number 
Date Work Undertaken 
Brief Description of Assignment 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
APPENDIX B – Tax Compliance Declaration
 
The Ontario Government expects all suppliers to pay their provincial taxes on a timely basis. In this regard, Proponents are advised that any contract with the Ontario Government will require a declaration from the successful Proponent that the Proponent's provincial taxes are in good standing.
In order to be considered for a contract award, the Proponent must submit the following tax compliance status statement and the following consent to disclosure:
 
Declaration
 
I/WE hereby certify that__________________________ at the time of submitting its proposal,
(Legal Name of Proponent)
is in full compliance with all tax statutes administered by the Ministry of Revenue for Ontario and that, in particular, all returns required to be filed under all provincial tax statutes have been filed and all taxes due and payable under those statutes have been paid or satisfactory arrangements for their payment have been made and maintained.
 
Consent to Disclosure
I/We consent to the Ministry of Revenue releasing the taxpayer information described in this Declaration to the Ministry issuing the RFP as necessary for the purpose of verifying that I/we am/are in full compliance with all statutes administered by the Ministry of Revenue.
 
Dated at                        this                 day of                          20    
 
An authorized signing officer)
 
(Print Name)
 
 
(Title)
 
(Phone Number)                                               (Fax Number)