Basic Information

Reference Number

0000287408

Issuing Organization

NL Provincial Health Shared Services Supply Chain

Owner Organization

Newfoundland and Labrador Health Services (NLHS) - Eastern Urban Zone

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2025-4859

Title

LEASED CLINIC AND OFFICE SPACE - Doorways Program

Source ID

PV.MN.NL..1083209.C109407

Agreement Types

Atlantic Procurement Agreement

Canadian Free Trade Agreement (CFTA)

North American Free Trade Agreement (NAFTA)

The Atlantic Procurement Agreement

Details

Location

Canada, Newfoundland and Labrador, Avalon Peninsula

Delivery Point

St. John's NL

Purchase Type

Duration: 18 months
Option: 2 additional 6-month periods

Description

Newfoundland and Labrador Health Services (NLHS) is administering this tender on behalf of Eastern Urban Zone for prospective bidders to submit proposals for Leased Clinic and Office Space Doorways Program. This will be in accordance with the specifications and requirements in Appendix III Space Program, and the Public Procurement Act.

The preferred bidder will be required to enter into an agreement with NLHS for the provision of the Specifications provided in this tender for a contract period as outlined on the bidding sheet. As outlined in this tender, terms and conditions are to be applied to initial lease terms and optional extensions. Building management will remain with the landlord.

Bidders to provide pricing for an eighteen (18) month initial term, with the option to renew for up to two (2) further term(s) of six (6) months each beyond the initial term, subject to the option(s), by the Client, on terms and conditions as provided for under the lease agreement. The annual rental rate quoted in the Offer to Lease Form is applicable to each year of the initial lease term.

Dates

Publication

2025/02/12 05:49:00 PM NST

Bid Intent

Not Available

Question Acceptance Deadline

2025/03/05 02:00:00 PM NST

Questions are submitted online

Yes

Closing Date

2025/03/13 02:00:00 PM NDT

Contact Information

Courtney Sacuta

Open.Calls@centralhealth.nl.ca

Required Acknowledgement

General Terms and Conditions

Bidder must Acknowledge that they have read, understood and agree to the attached Terms and Conditions

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Questions

Question Name	Question Description	Mandatory
Schedule A - Proposal	Is the Vendor Proposal, completed in its entirety, included with your submission, as required?	Yes
Schedule B - Financial Proposal	Is the Financial Proposal (Schedule B), completed in its entirety, included with your submission, as required?	Yes
Appendix I - Offer to Lease	Is the Offer to Lease (Appendix I), completed in its entirety, included with your submission, as required?	Yes
Schedule C - RFP Form	Is the Bidder Information Form/RFP Form (Schedule C), completed in its entirety, included with your submission, as required?	Yes
Schedule D - Privacy and Confidentiality Agreement	Will Schedule D - Privacy and Confidentiality Agreement be completed in its entirety and submitted upon award if you are the preferred bidder?	Yes
Schedule E - Unfair Advantage and Conflict of Interest Statement - Form	Is the Unfair Advantage and Conflict of Interest Statement Form (Schedule E), completed in its entirety, included with your submission, as required?	Yes
Schedule F - References Form	Is the References Form (Schedule F), completed in its entirety, included with your submission, as required?	Yes
Acknowledgement of Occupancy Timeline	I acknowledge and confirm that the proposed space will be completed and ready for occupancy no later than 60 days after the date of conditional award, as outlined/required.	Yes
Acknowledgement of Addenda	I have read, understood and am in agreement with each of the addenda posted to the web site relative to this RFP.	Yes
Acknowledgement of Terms & Conditions	I have read, understood and am in agreement with all of the terms & conditions and requirements associated with this RFP.	Yes

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Schedule A	Proposal, as outlined in the Specifications	Yes	No
Schedule C	Bidders Information Form (RFP Form)	Yes	No
Schedule D	Privacy / Confidentiality Oath (awarded vendor is required to submit upon request)	No	No
Schedule E	Unfair Advantage and Conflict of Interest Statement	Yes	No
Schedule F	References Form	Yes	No
No entries

Additional Bidding Instructions

Envelope 1:
All proposal submissions should be a maximum of 50 pages, excluding the cover page and appendices, and must be submitted in the format provided by the RFP:

Schedule A - Proposal
- Executive Summary
- Corporate Capability (Proponent(s) or Proposed Resources experience in relation to the work to be performed)
- Confirmation of ability to meet all design criteria of Schedule A – Specifications.
- Project Milestone Schedule
- Concept drawing (site and facility layout)
Schedule C - RFP Form (not included in page count)
Schedule D – Confidentiality Oath (optional in proposal submission, required from successful proponent upon award) (not included in page count)
Schedule E – Unfair Advantage and Conflict of Interest Statement – Form (not included in page count)
Schedule F (not included in page count) - References (3) must contain:
- Client Name
- Address
- Contact Name & Title
- Phone Number & Email Address
- Brief description of the nature of the project, scope, and services rendered.

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Schedule B	Financial Proposal (completed Schedule B form)	Yes	No
Appendix I	Offer to Lease	Yes	No
No entries

Additional Bidding Instructions

Envelope 2:

Schedule B - Financial Proposal
Offer to Lease Form

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